2-08 - Statement of No Bid.pdf

This is a Statement of No Bid form from the City of Lubbock, Texas Purchasing and Contract Management Department related to a Hay Harvesting solicitation. The form is designed for vendors who have chosen not to submit a bid on the City's hay harvesting project to formally notify the City of their decision and provide reasoning. The hay harvesting project requires a contractor to perform all labor, equipment operation, and services necessary to harvest hay crops located on City-designated plots, including cutting the hay, baling the hay, removing the bales, and stacking the finished product in close proximity to the plots as directed by City personnel. Vendors declining to bid are instructed to complete and return the form prior to the bid receipt date to Marta Alvarez, Director of Purchasing and Contract Management, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457.

The form provides vendors with multiple options to indicate reasons for not bidding, including specifications being too tight or geared toward one brand, unclear specifications, insufficient response time, lack of product availability or equivalents, scheduling conflicts, inability to meet specifications, project size considerations, bonding or insurance requirements, and other specified reasons. Vendors are required to provide company information including name, address, contact details, telephone, fax, and internet address to remain on the City's bidders list for future opportunities or to be classified under specific product and service categories of interest.