2-02. TDCJ Purchasing Terms Conditions.pdf

This is a Purchasing Terms and Conditions document from the Texas Department of Criminal Justice (TDCJ) governing the procurement process for HVAC system installation at the Bradshaw Unit in Henderson, Texas. The project involves the installation of 20 new 10-ton condensing units with accompanying air handlers equipped with cooling coils and gas duct heaters across five dormitory buildings, along with removal of existing heat-only air handling units, installation on concrete pads, and new electrical infrastructure including panels, wiring, conduit, and breakers. The solicitation number is 696-FD-26-P050, with proposals due August 31, 2026 at 3:00 p.m. Central Time. A pre-proposal conference and mandatory site visit are scheduled for July 30, 2026 at 10:00 a.m., and questions must be submitted by August 10, 2026. The contract performance period is 240 calendar days from issuance of the Notice to Proceed, with mobilization required within 30 days and work commencement within 45 days.

The estimated budget for this lump-sum cost proposal is $3.196 million, with pricing broken down into separate line items for materials incorporated into realty, labor, and overhead and profit. A 5% bid deposit is required, payable as liquidated damages if the contractor fails to execute the contract and provide required bonds and insurance within 14 days of award. Performance and Payment Bonds in the full contract amount are due within 14 days of award. All respondents must submit a subcontracting plan demonstrating good faith effort to award work to Veteran Heroes United in Business (VetHUB) certified vendors at a 3.00% goal. Liquidated damages are assessed at $470 per day for failure to complete within contract time. All construction workers must undergo background checks and comply with facility security measures. The contractor must provide a Quality Control Manager on-site at all times during work, obtain necessary permits, file Notice of Intent with the Texas Commission on Environmental Quality for storm water management, and complete equipment demonstrations and operational instruction within 30 days after beneficial occupancy.