Bradshaw Unit HVAC Installation - Solicitation Summary

This is a solicitation document issued by the Texas Department of Criminal Justice (TDCJ) for the installation of HVAC systems at the Bradshaw Unit in Henderson, Texas (Solicitation 696-FD-26-P050). The project involves the installation of 20 new 10-ton condensing units with accompanying air handlers equipped with cooling coils and gas duct heaters across five dormitory buildings (H Building A and B, K Building E and F, and G Building G), along with removal of existing heat-only air handling units. Additional scope includes installation on concrete pads and new electrical infrastructure comprising panels, wiring, conduit, and breakers connected to existing emergency panels. A pre-proposal conference and site visit are scheduled for July 30, 2026 at 10:00 a.m. Central Time, with questions due by August 10, 2026. Proposals are due August 31, 2026 at 3:00 p.m. Central Time. The contract performance period is 240 calendar days from issuance of the Notice to Proceed, with mobilization required within 30 days and work commencement within 45 days. Spare parts must include one 10-ton condensing unit, two compressors, four condenser fan motors, and manufacturer-recommended maintenance items.

The estimated lump-sum budget is $3.196 million with separate line items for materials incorporated into realty, labor, and overhead and profit. A 5% bid deposit is required, with performance and payment bonds due within 14 days of award. All respondents must submit a subcontracting plan demonstrating good faith effort to award work to VetHUB-certified vendors at a 3.00% goal. A Quality Control Manager must be on-site at all times during work, and contractors must provide a Storm Water Pollution Prevention Plan if one or more acres will be disturbed. Liquidated damages are assessed at $470 per day for failure to complete within the contract timeline. All construction workers must undergo background checks and comply with facility security measures and Standards of Conduct requirements. Equipment demonstrations and operational instruction must be completed within 30 days after beneficial occupancy.