1OR2098 US Courts Medford OR - RLP Amendment 8 -8 21 24.pdf

Amendment Number 8 Request for Lease Proposals No. 1OR2098

United States Courts, USMS, USAO, Senate – Medford, OR August 21, 2024

Please refer to Request for Lease Proposal No. 1OR2098 and Lease #GS-10P-LOR00444 that solicits lease proposals for space in Medford, OR.

RLP (R100) Cover Page due date and Paragraphs 1.02G, 1.13, 2.01B, 3.02, 3.05, 3.07, 3.09, 4.01, 4.07A are hereby deleted and replaced with this RLP Amendment.

RLP (R100) 3.06 AL is hereby added with this RLP Amendment.

RLP (R100) CHANGES:

Cover Page - Offers are due by 9/19/2024.

1.02 AMOUNT AND TYPE OF SPACE, LEASE TERM, AND OCCUPANCY DATE (OCT 2022)

G. The Lease Term Commencement Date will be on or about 3/15/2027, or upon acceptance of the Space, whichever is later.

1.13 AUTHORIZED REPRESENTATIVES (OCT 2020)

With respect to all matters relating to this RLP, only the Government's LCO designated below shall have the authority to amend the RLP and award a Lease. The Government shall have the right to substitute its LCO by notice, without an express delegation by the prior LCO.

Lease LCO:

Frances Manning frances.manning@gsa.gov

As to all other matters, Offerors may contact the Alternate Government Contact designated below.

Alternate Government Contact:

Jay Bell 858 699 6739 jay.a.bell@gsa.gov

2.01 EFFICIENCY OF LAYOUT (AUG 2011)

B. To demonstrate potential for efficient layout, GSA requires the Offeror to provide a test fit layout at the Offeror’s expense. The Government will advise the Offeror if the test fit layout demonstrates that the Government's requirement cannot be accommodated within the Space offered. The Offeror will have the option of increasing the ABOA square footage offered, if it does not exceed the maximum ABOA square footage in this RLP offer package. If the Offeror is already providing the maximum ABOA square footage and cannot house the Government's space requirements efficiently, then the Government will advise the Offeror that the offer is unacceptable.

3.02 RECEIPT OF LEASE PROPOSALS (OCT 2021)

A. Interested parties who have not previously submitted an offer, must notify the Government in writing of their intent to submit an offer by 4:00 pm Pacific time on August 29, 2024 to:

Include the following information:

1. Building/site name, address, and age.

2. Location of space in the building and date of availability, if applicable.

3. Rentable square feet (RSF) offered/proposed.

4. ANSI/BOMA occupant area (ABOA SF) offered/proposed.

5. Name, address, telephone number, and email address of authorized contact.

6. Scaled floor plans identifying offered space, if applicable.

mailto:frances.manning@gsa.gov mailto:jay.a.bell@gsa.gov

7. Information on project and building/site ownership.

8. Interested respondents may include building/site owners and representatives with the exclusive right to represent building/site owners. Representatives of building/site owners must include the exclusivity agreement, representation letter, listing contract or other executed agreement granting the exclusive right to represent the building/site owner with their response to the pre-solicitation notice.

Interested parties that do not notify the Government their intent to submit an offer by 4:00 pm Pacific time on August 29, 2024 may not be considered for award.

Parties who have already submitted an initial offer and new parties intending to submit an initial offer, shall send their offer and a signed acknowledgement of this RLP amendment by 4:00 pm Pacific time on September 19, 2024 through the Requirement Specific Acquisition Platform (RSAP), located at https://lop.gsa.gov/rsap/.

B. Online method - Submission through Lease Offer Platform (LOP):

1. Unless otherwise authorized by the LCO or his/her designated representative, offers may only be submitted electronically to GSA using the Lease Offer Platform/Requirement Specific Acquisition Platform (LOP/RSAP) located at https://lop.gsa.gov/RSAP. LOP enables Offerors to electronically offer space for lease to the Federal Government.

The offer submission process is web-enabled, allowing all registered participants to submit and update offers to lease space to the Government in response to a single RLP for a specific space requirement.

2. In order to be considered for award, interested parties must notify the Government in writing of their intent to submit an offer by 4:00 pm Pacific time on August 29, 2024 and offers conforming to the requirements of the RLP shall be submitted through LOP/RSAP no later than September 19, 2024 at 4:00 pm Pacific Time.

3. Offerors must submit all documentation identified in this RLP using the LOP/RSAP Application. The LOP/RSAP generates the Lessor's Annual Cost Statement (GSA Form 1217) and Proposal to Lease Space (GSA Form 1364) based on the entered data. These auto-populated forms are available for review at the end of the Application workflow and should be uploaded by the Offeror as part of his/her offer; there is no need for the Offeror to manually complete the attached blank version of these two forms. Any subsequent revisions to offer documents must be submitted through the LOP platform. There is no paper-based submission process under this RLP and paper submissions will not be considered, unless otherwise authorized by the LCO.

C. There will be no public opening of offers, and all offers will be confidential until the Lease has been awarded.

However, the Government may release proposals outside the Government such as to support contractors to assist in the evaluation of offers. Such Government contractors shall be required to protect the data from unauthorized disclosure.

3.05 RENT CAP

A. This RLP is subject to an approved rent cap. The Government will only award a Lease pursuant to this RLP if the offered rental rate does not exceed the rent cap.

B. The maximum rental rate is capped, with no steps or increases other than those associated with tax and operating costs adjustments.

C. The total square footage is capped at 35,213 ABOA SF (ANSI/BOMA Square Footage Standards apply to Office Space Use per Lease Section 2.01/41,551 RSF.

3.06 ADDITIONAL SUBMITTALS (OCT 2022) MODIFIED

AL. Test Fit: A test fit layout is required to be provided at the Offeror’s expense. To meet this requirement, the test fit layout needs to meet the following (see also RLP 4.07 A Sub-factor 1(i) (1)):

1. Drawings submitted in DWG and .PDF electronic files not to exceed 24MB each.

2. Drawings must conform to the standard (Z65.1-2017) provided by American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) for Occupant Area, which means “the total aggregated area used by an Occupant before Load Factors are applied, consisting of Tenant Area and Tenant Ancillary Area.” The Method A – Multiple Load Factor Method shall apply. References to ABOA mean ANSI/BOMA Occupant Area.

3. All drawings must be CAD generated, to-scale, with the scale noted. The CAD files showing the offered space are to include poly-lines utilized to determine the ABOA square footage on a separate and unique layer.

4. Floor plans must indicate the following:

a. Each tenant group space listed by division, program and name of space

b. Floor level

c. All core and shell, common tenant, circulation, and tenant group spaces

i. Circulation diagrams showing the three types of circulation: paths of travel for members of the public, federal employees using restricted circulation corridors, and prisoners and law-enforcement personnel using secure circulation corridors.

d. Perimeters between secure and non-secure area

e. Label all restrooms, elevators, stairs, mechanical, electrical, janitorial and other service rooms

f. Show all perimeter glazing

g. Interior clear dimensions and weight limits of all elevators

h. Clear widths of all major hallways and circulation

i. All program adjacencies must be clearly shown in the test fits

j. Identify areas, if any, that are for the Government’s exclusive use vs shared

5. Site Plans must indicate the following:

a. North arrow

b. Drawing key

c. Building access and exterior circulation

d. General landscaping features including outside seating and tables

e. Vehicle and bike parking

f. Loading dock access and circulation

g. Trash and recycling storage

h. Emergency generator location and fuel tank storage

i. The surrounding neighborhood context of the proposed site.

j. The property lines, parking, easements, drainage, utilities, and site improvements.

3.07 TENANT IMPROVEMENTS INCLUDED IN OFFER (OCT 2020) MODIFIED

A. TENANT IMPROVEMENT ALLOWANCE PRICING:

1. The maximum Total TI Allowance that can be amortized in the rent for this project is $72.96/ABOA SF. (TIs are the finishes and fixtures that typically take Space from the shell condition to a finished, usable condition.) The TI Allowance shall be used for the build-out of the Space in accordance with the Government approved design intent drawings. All TIs required by the Government for occupancy shall be performed by the successful Offeror as part of the rental consideration, and all improvements shall meet the quality standards and requirements of this RLP package and its attachments.

2. The Government anticipates that the Tenant Improvement buildout for this requirement may exceed the combined total TI allowance under sub-paragraph A.1 above by approximately $12,909,467.00. The Government will use the TI Allowance as stated under sub-paragraph A.1 above in evaluating the TI rent component of offers;

however, this does not preclude the Government from consideration of move-related replications costs in the evaluation, as outlined under the paragraph “Present Value Price Evaluation.” The disclosure of this anticipated overage is not intended to be construed as an estimate of move-related replications costs. Also, it is not intended to serve as either an accurate estimate or an agreement by the Government as to the final pricing of the TI work, nor is it a commitment by the Government as to the level of TI work that eventually will be required. This disclosure is only intended to assist Offerors in understanding their potential obligation with respect to financing the full amount of Tenant improvements, as outlined under the Lease Paragraph “Tenant Improvement Rental Adjustment.”

United States Courts, USMS, USAO, Senate – Medford, OR August 21, 2024

B. The Tenant Improvements shall include all the Offeror’s administrative costs, general contractor fees, subcontractor’s profit and overhead costs, Offeror's Project Management fee, design costs, and other associated project fees necessary to prepare construction documents and to complete the TIs. It is the successful Offeror’s responsibility to prepare all documentation (working/construction drawings, etc.) required to receive construction permits. NO COSTS ASSOCIATED WITH THE BUILDING SHELL SHALL BE INCLUDED IN THE TI PRICING.

3.09 SECURITY IMPROVEMENTS INCLUDED IN OFFER (OCT 2022)

A. BUILDING SPECIFIC AMORTIZED CAPITAL PRICING

1. The Building Specific Amortized Capital (BSAC) amount for this project is $40.00/ABOA SF. The BSAC shall be used for the build-out of security-related improvements in the Building in accordance with the Government-approved design intent drawings, if applicable. All security countermeasures required by the Government for occupancy shall be performed by the successful Offeror, and all improvements shall meet the quality standards and requirements of this RLP package and its attachments.

2. The Government anticipates that the Building Specific Amortized Capital buildout for this requirement may exceed the combined total BSAC allowance under sub-paragraph A.1 above by approximately $7,380,616.48. The Government will use the BSAC Allowance as stated under sub-paragraph A.1 above in evaluating the BSAC rent component of offers; however, this does not preclude the Government from consideration of move-related replications costs in the evaluation, as outlined under the paragraph “Present Value Price Evaluation.” The disclosure of this anticipated overage is not intended to be construed as an estimate of move-related replications costs. Also, it is not intended to serve as either an accurate estimate or an agreement by the Government as to the final pricing of the BSAC work, nor is it a commitment by the Government as to the level of BSAC work that eventually will be required. This disclosure is only intended to assist Offerors in understanding their potential obligation with respect to financing the full amount of Building Specific Amortized Capital, as outlined under the Lease Paragraph “Building Specific Amortized Capital Rental Adjustment.”

B. The BSAC shall include all the Offeror’s administrative costs, general contractor fees, subcontractor’s profit and overhead costs, Offeror's Project Management fee, design costs, and other associated project fees necessary to prepare construction documents and to complete the security countermeasures. It is the successful Offeror’s responsibility to prepare all documentation (working/construction drawings, etc.) required to receive construction permits. No costs associated with the building shell or TI shall be included in the BSAC pricing.

4.01 NEGOTIATIONS (JUN 2012)

Negotiations may be conducted on behalf of the Government by the GSA LCO or designated representative. When negotiations are conducted, GSA will negotiate the rental price for the initial term, any renewal periods, and any other aspect of the offer as deemed necessary. The Offeror shall not enter into negotiations concerning the Space leased or to be leased with representatives of Federal agencies other than the LCO or their designee. The LCO or their designated representative will conduct oral or written negotiations with all Offerors that are within the competitive range. The competitive range will be established by the LCO based on a combination of price and technical factors -not just price alone. The competitive range will include all of the most highly rated proposals, unless the range is further reduced for purposes of efficiency. The Government anticipates the competitive range may be comprised of as few as two offerors. Prior to eliminating an Offeror that is a HUBZone small business concern (SBC) and which has not waived its entitlement to a price evaluation preference from the competitive range, the LCO shall adjust the evaluated prices of all non-small business Offerors proposed for inclusion in the competitive range by increasing the prices by ten (10) percent, solely for the purpose of determining whether the HUBZone SBC Offeror should be included or excluded from the competitive range. Offerors who are not included in the competitive range will be notified in writing.

All Offerors within the competitive range will be provided a reasonable opportunity to submit revisions to their initial offer including any cost or price, technical, or other revisions that may result from the negotiations. Negotiations will be closed with submission of final proposal revisions.

4.07 FACTOR SUBMITTAL REQUIREMENTS (OCT 2016)

A. Factor 1 – Proposed Design Concept

Sub-Factor 1(i) – Proposed Design & Narrative

The offeror must submit design documentation that explains the conceptual design approach that is proposed by the Offeror to deliver the project. The offeror must submit a combination of drawings and narrative as follows:

1. Design Concept Drawings – Offeror shall submit drawings for the proposed building and structured parking garage electronically. The contents must include at a minimum the information listed below.

a. Architectural site plan showing the surrounding neighborhood context of the proposed site.

b. Architectural site plan showing property lines, parking, easements, drainage, utilities, and site improvements.

c. Architectural test fits for each occupied floor showing the demised area allocated to each of the following tenant groups:

i. Judiciary Tenants:

1. District Judge Chambers and Courtrooms

2. Probation

3. Magistrate Judge Chambers

4. District Clerk

5. Pre-Trial Services

ii. DOJ tenants:

1. US Marshals Service

2. Office of US Attorneys

iii. Two (2) Senate Offices

d. Circulation diagrams showing the three types of circulation: paths of travel for members of the public, federal employees using restricted circulation corridors, and prisoners and law-enforcement personnel using secure circulation corridors.

e. Architectural elevations (drawings drawn to scale showing exterior materials, dimensions, openings, and architectural features).

f. Roof plan.

g. At least 6 perspective renderings in total, including at least:

i. One interior perspective showing the interior of the entrance lobby.

ii. One exterior perspective of each elevation (4 total) from the street level looking towards the building.

iii. One exterior perspective from an aerial point of view looking towards the building.

2. Narrative – Offeror shall submit design narratives electronically. The contents must include at a minimum the following:

a. Design vision statement, explaining in the Lead Designer’s words how the proposed design meets the design goals for the project.

b. Narrative explaining the zoning analysis for the site and the extent to which entitlement for this project has been established.

c. Sustainable design narrative including a preliminary LEED scorecard.

d. Building enclosure design narrative explaining thermal performance objectives, moisture control, and durability.

e. Accessibility narrative describing site access design and key accessibility issues.

f. Mechanical design narrative describing the proposed systems and performance.

g. Electrical design narrative describing the proposed systems and performance.

h. Civil engineering design narrative.

i. Building Operations & Maintenance (O&M) narrative explaining the offeror’s general approach to designing the building in consideration of maintainability.

Sub-Factor 1(ii) – LEED BD+C

The Offeror must provide documentation of the proposed LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN FOR NEW CONSTRUCTION (LEED-NC) credits for Silver Level certification. For LEED, this documentation is the LEED-NC scorecard. Along with the proposed scorecard or checklist, the Offeror shall submit a brief statement outlining how each of the proposed credits will be achieved. The Offeror must identify the USGBC LEED Accredited Professionals (APs) as team members, including their roles throughout the project.

--------------------------------------------------------------END OF RLP CHANGES-----------------------------------------------------------

Please acknowledge receipt of this Amendment No. 8 by signing and dating below. Please return this page no later than September 19, 2024.

RECEIPT OF AMENDMENT NO. 8

IS HEREBY ACKNOWLEDGED:

OFFEROR’S

SIGNATURE:

DATE:_________________________________