3B.B(2024.01.31)Agency's Requirements 12.2023 - 1MO2128.pdf

SPACE REQUIREMENTS

FEDERAL DEFENDER’S OFFICE

ST. LOUIS, MO

TABLE OF CONTENTS

I. GENERAL

II. OFFICE LOCATION

A. OFFICE SPACE

B. PARKING SPACE

III DESIRED STRUCTURAL REQUIREMENTS

A. CIRCULATION

B. WINDOWED OFFICE SPACE

C. FLOOR LOAD REQUIREMENTS

D. LOADING DOCK AND FREIGHT ELEVATOR

E. UTILITIES

F. TELEPHONE SYSTEM AND COMPUTER ROOM

IV ARCHITECTURAL FINISH REQUIREMENTS

A. STANDARD BUILT OUT

B. PARTITIONS

C. FLOOR COVERING

D. WINDOW TREATMENT

E. DOORS

F. MILLWORK

G. ELECTRICAL REQUIREMENTS

H. HVAC

I. SIGNAGE

V INDIVIDUAL OFFICE SPACES

J. FEDERAL PROTECTIVE SERVICES

I GENERAL

The Federal Defender Office provides counsel to persons charged with federal criminal offenses who are financially unable to obtain adequate private representation.

Since the Federal Defender Office essentially functions as an independent law office, it must be readily accessible to clients during and after normal working hours and must provide the appearance of a dignified and professional law office. The office requires public access to its reception area; restricted access for office staff must be provided during both day and evening hours.

II OFFICE LOCATION

A. OFFICE SPACE

The preferred location of the Federal Defender Office is outside the courthouse.

The Federal Defender Office shall be located within the delineated area.

The Federal Defender Office shall be located on the second floor of the building or above; and cannot be located with or near businesses or facilities deemed unacceptable by the Federal Defender Office for security purposes.

The office and related space must be on more than two floors.

B. PARKING SPACE

Three parking spaces to be made available to Federal Defender Office staff in close proximity to building.

III DESIRED STRUCTURAL REQUIREMENTS

A. CIRCULATION

A minimum of 20% of the overall requested office space should be used as a circulation factor to provide adequate circulation space and flexibility of layout.

B. WINDOWED OFFICE SPACE

The Federal Public Defender, all Assistant Federal Public Defenders, and supervisory personnel should be provided a private office with windows.

C. FLOOR LOAD REQUIREMENTS

The Federal Defender Office has a hi-density, mobile filing system. A minimum floor load of approximately 80.5 P.S.F. is required in order to support the system.

D. LOADING DOCK AND FREIGHT ELEVATOR

A loading dock and freight elevator are preferred.

E. UTILITIES

1. Cleaning of office space shall preferably take place during office hours.

2. The Federal Defender Office shall have access to overtime HVAC services for use when personnel are to be in the space after normal business hours or on weekends.

F. TELEPHONE SYSTEM AND COMPUTER ROOM

The Federal Defender Office telephone system room and computer room must be located within Federal Defender Office controlled space.

In the event existing phone and computer cabling are present, the existing cabling must be removed before the new cabling can be installed.

Access to where telephone and computer cabling is to be installed will be provided by the Lessor at least two weeks prior to occupancy. For areas above the false ceiling, this can be accomplished by:

1. not installing ceiling tile until such time as the telephone equipment and/or cabling has been installed; or

2. providing the labor necessary to remove ceiling tiles to enable telephone equipment and/or cabling to be installed and then replace the tiles once the work is complete, at no cost to the government.

A fire resistant treated class “c” or better sheet of plywood, approximately 4 x 4 x 3/4", shall be installed and painted.

IV ARCHITECTURAL FINISH REQUIREMENTS

A. STANDARD BUILD OUT

Private offices and open office areas are to be provided with standard office build out, unless otherwise noted in the Individual Office Standards section. The standard office build out is normally:

1. ceiling height gypsum board partitions

2. 6-28 oz carpet tile (CPT)

3. two coats of semi-gloss paint

4. building standard window treatment (mini-blinds)

5. stained, solid-core, wood door with a natural wood veneer face

6. vinyl base (VB)

7. 2X2 LED lighting

8. 2X2 suspended acoustical ceiling (8' height minimum)

9. CAT 6 cabling throughout These standards may vary if approved by Federal Defender Office.

B. PARTITIONS

All interior office walls and perimeter walls must be of slab to slab wallboard construction. All supervisor office and conference spaces within the Federal

Defender Office must be designed to provide acoustical confidentiality.

C. FLOOR COVERING

1. Carpet Tiles - 26-28 oz

2. Vinyl Tile - storage and utility areas shall be provided with vinyl tile flooring.

a. Vinyl Base Board - to be 4" high by .085" thick, unless otherwise specified. Color to complement the carpeting.

D. WINDOW TREATMENT

Building standard window treatments (usually mini-blinds) are acceptable.

E. DOORS

Office perimeter doors and standard interior office doors should be stained, solid-core, wood doors with a natural wood veneer face.

Automated control entry system is required on all perimeter doors. Doors will be specified to receive the security hardware listed below as noted in the Individual Office Standards section:

1. manual cypher lock

2. an electric strike access control mechanism

The number and location of these devices will be determined by the Federal Defender Office.

F. MILLWORK

1. Base Board

a. Wood Base Board - to be 4" high by 3/4" thick, made of hardwood and stained to match the office doors.

2. Built-in Casework

a. Book Shelves - hardwood built-in book shelves should be provided as determined by the Federal Defender Office. Existing book shelves, if any, will be utilized if deemed appropriate by Federal Defender Office.

b. Galley - constructed with an upper and lower laminate cabinet unit with laminate counter top, backsplash, and sink. Sink is to have hot and cold water and appropriate vents and drains.

c. Work Area - constructed with an upper and lower laminate cabinet unit with laminate counter top.

G. ELECTRICAL REQUIREMENTS

1. Standard Office Electrical - each standard office should be provided with a minimum of two 20amp/110-120 volt, general purpose, dedicated, color coded quadraplex electrical outlets. The Federal Defender Office may determine the need for additional electrical requirements for additional equipment.

2. Galley - galley should be provided with two Ground Fault Interrupt quadraplex outlets mounted above the counter top to accommodate items such as microwaves and/or toasters. The necessary electrical requirements should be provided to accommodate a microwave, coffee maker and a refrigerator.

3. Work Area - work area should be provided with a minimum of two 20 amp/110-120 volt, general purpose, dedicated, color coded quadraplex electrical outlets. The Federal Defender Office may determine the need for additional electrical requirements for additional equipment.

4. Large Copiers - large copiers require 20amp/120 volt, clean ground, dedicated circuit with a standard outlet.

5. Computer Electrical Requirements - computer room requires at least one 20amp/120 volt, clean ground, dedicated circuit with a standard quadraplex outlet per server.

The Federal Defender Office must be consulted before the beginning of any project to determine the total number of lines needed, as well as any other electrical, telephone, or equipment requirements.

H. HVAC

The telephone and computer room should be provided with a separate

(independent) air conditioning unit sufficient to operate for 24 hours and maintain a temperature of no more than 75 degrees and maximum humidity of 80 percent.

Units in small telephone and computer rooms must handle 5,000 BTUs per hour.

I. SIGNAGE

1. Building standard signs shall be provided for the primary entrances to the Federal Defender Office.

2. The building directory board shall identify the office title as the “Federal Defender’s Office” and identify the suite number for the primary entrance to the office.

J. FEDERAL PROTECTIVE SERVICES

The Federal Defender Office must be allowed to work with Federal Protective Services and the United States Marshal Service to install and upgrade security for its space on all floors. This includes but is not limited to card readers, hardware, lighting, and camera systems.

12/11/2023

All spaces: Assume suite is on 2 floors maximum. Assume ceiling height between 8'-0" and 10'-0". Contractor to advise agency during the design process, of spaces not meeting the ceiling height criteria. Assume 2x2 suspended acoustic ceiling throughout with 2x2 LED light fixtures unless otherwise notes in remarks. 26-28 oz carpet tile (CPT) unless otherwise noted.

Painted walls, vinyl base (VB) typical unless otherwise noted in remarks. See special requirements for millwork, supplemental HVAC, and other special planning assumptions. Priority for window offices is provided.

Partition Types: Type A: Standard drywall partition on metal studs with 5/8" drywall both sides. Partition penetrates the ceiling plane with batt insulation over the partition top.

Type B: Slab to slab acoustically sealed partition consisting of 1 layer gypsum board each side of metal studs with R-13 batt insulation inside wall cavity. Minimum STC 45. Correspondingly doors in Partition Type B are to have 40 STC rating and detailed with sound seals and door sweeps as required to meet the specification.

Prep doors for card readers and camera package at suite entries plus additional locations as noted below at computer rooms.

Power and data for typical office: 5 duplex outlets, 2 data drops inside the office. Monitors, kitchen equipment, copy equipment, (etc.) by agency.

Room Description

NSF

Allotment for Space

Type

Current

Staff +15yr growth

Space for

Current + 15yr growth

Type of

Floor

Wall Type/ Door

Power & Data

Other special requirements or planning information

Office Areas (sized to include future growth)

Federal Public Defender 330 1 330 Office CPT/VB Type B 5 duplex outlets, 4 data drops.

Must have Window

Supervising Administrative Officer 285 1 285 Office CPT/VB Type B 5 duplex outlets, 4 data drops.

Must have Window

Executive Secretary (Suite Entry) 150 2 300 Open CPT/VB Type A per typical office Executive Secretary and reception

Reception Area 50 2 100 Open CPT/VB Type A per code are together in open space, providing reception for FPD Office (2 floors).

First Assistant FD 300 1 300 Office CPT/VB Type B per typical office Must have Window Trial Supervisors 225 4 900 Office CPT/VB Type B per typical office Must have Window Assistant Federal Defenders (Trial) 200 18 3600 Office CPT/VB Type A per typical office Window Assistant Federal Defenders (Research & Writing) 200 5 1000 Office CPT/VB Type A per typical office Window Chief Investigator 200 1 200 Office CPT/VB Type B per typical office Window Chief Paralegal 200 1 200 Office CPT/VB Type B per typical office Window Computer Systems Administrator 150 1 150 Office CPT/VB Type A per typical office Window preferred Investigators 150 8 1200 Office CPT/VB Type A per typical office Window preferred Paralegals 150 2 300 Office CPT/VB Type A per typical office Window preferred Admin. Positions 150 6 900 Office CPT/VB Type A per typical office Window preferred System Positions 150 1 150 Office CPT/VB Type A per typical office Window preferred

Law Clerks 75 4 300 Office CPT Type A double duplex, 2 data

Interns 75 4 300 Office CPT Type A double duplex, 2 data

Subtotal - Staff office space 10,515

Support Spaces (sized to include future growth)

Client/Public Waiting room 150 1 150 Closed CPT/VB Type A power per code, 2 data outlets, recessed outlet power/data for wall monitor.

Waiting/Reception for approximately 10

Conference/Training rooms:

6-8 person informal conf room/area 250

2 500 Closed CPT/VB Type B Power per code, 2 wall data, (1) recessed quad power/quad data floor-box each room. (1) recessed wall box with power and data for wall mounted monitor

Additional data outlet on corridor for booking software.

12 person conf rooms 1 each floor

Closed

CPT/VB

Type B

Power per code, 2 wall data, (2) recessed quad power/quad data floor-box each room.(1) recessed wall box with power and data for wall mounted monitor

Additional data outlet on corridor for booking software.

number 20+ people conf/training rooms

Closed

CPT/VB

Type B

Power per code, 4 wall data

(6) recessed quad power/quad data floor-box each room.(4) recessed wall box with power and data for wall mounted monitor, Multi-purpose, training, all-hands. 2000 SF includes AV closet with LVT floor and outlets to serve control equipment. Additional data outlet on corridor for booking software.

12/11/2023

Room Description

NSF

Allotment for

Current

Staff +15yr growth

Space for

Current + 15yr growth

Type of

Floor

Wall Type/ Door

Power & Data

Other special requirements or planning information

Receiving, Mail, Mail slots, bulk paper, office Supplies, Dolly, work tables, print center

2 150 300 Closed LVT/VB Type A 4 dedicated outlets, 8 duplex outlets, 4 data drops.

Built in plastic laminate counters and cabinets line the walls.

Records and Files: enter number of filing cabinets and 3' bookcases or shelving units below. Library: standard bookshelves (3' wide; 7 shelves) library shelves are included in this count.

6 180 1080 Closed LVT/VB Type A power per code, 2 data drops each room

Non- hi-density filing and shelving. Furniture is NIC. (14 SF allowed for each 3x7 ft shelf, bookcase or file = 21 linear feet. Allocate 1/2 of filing into a closed room. The balance of filing and shelving can be located in corridor outside of offices.

Secured computer equipment/ network room 200 2 400 Closed Anti-static flooring

Type A Coordinate outlets with tenant supplied equipment.

1 server room/floor, 1 USMS server room.

Supplemental AC 24/7. Plywood Mounting Board on 3 walls. Anti-static Floor. Drypipe sprinkler. Computer rooms all get card reader package.

Computer IT Storage Room 150 1 150 Closed LVT/VB Type A 6 duplex outlets, 4 data drops, recessed wall power/data outlet for monitor.

Drypipe sprinkler

Copy/Print Color/Multi-function, fax, shredder, 150 5 750 Closed LVT/VB Type A Dedicated outlet for copier, 4 duplex outlets, 4 data outlets

Fax workstation 0 0 0 NA NA fax included in multi-function copier areas Shredder 0 0 0 NA NA Shredder included in copier areas

Other Storage:

Client Closet 150 1 150 Closed LVT/VB Type A per code Shelf and pole 2 walls, Millwork Cubbies.

Small Supplies 115 1 115 Closed LVT/VB Type A per code

Galley and Staff Toilet Rooms

FPD Private Toilet Room 80 1 80 Closed LVT/VB Type A power per code

Service Units 150 1 150 Closed LVT/VB Type A power per code, dedicated outlet for refrigerator, 3 duplex outlets for kitchen equipment, data outlet each wall. GFI outlet.

Millwork Service unit with solid surface tops and full solid surface backsplash between counter and top cabinets. Single 30" stainless sink with gooseneck faucet/sprayer.

Large Breakroom with tables 1 per floor 350 2 700 Closed LVT/VB Type A power per code, dedicated outlet for refrigerator, 3 duplex outlets for kitchen equipment, data outlet each wall. GFI outlet.

Millwork Service unit with solid surface tops and full solid surface backsplash between counter and top cabinets. Single 30" stainless sink with gooseneck faucet/sprayer.

Subtotal - Staff office space 10,515

Subtotal - Support space 6,825

Total - Staff Office Space + Support Space 17,340

20% Circulation Factor 3,468

Total Usable Space Requirement 20,808