1MI2231_Exhibit C_DG_Ch9_Requirements.pdf

U.S. Courts Design Guide | Revised 2021 9-5 Probation and Pretrial Services Offices|

Design Requirements

Ceiling Height The ceiling is a designed surface. It may be uniformly flat, or it may have two or more planes and include elements such as soffits, perimeter coves, recesses, and reveals as required to integrate HVAC and lighting into a harmonious design. An adjustment of a ceiling surface may also occur where it meets an exterior curtain wall to accommodate different equipment. In situations where there are several different surfaces at different heights above the finished floor, there may be different ways of determining which one is the dominant plane. Ceiling heights should be measured from the finished floor to the dominant surface that either covers the most amount of ceiling square footage, or the surface that defines the overall character of the ceiling design. The design team should ensure that in all newly constructed spaces the dominant plane of the ceiling does not exceed the maximum ceiling height of 10 feet (3,000 mm) above finished floor for Probation and Pretrial Services offices and their associated spaces unless the office employs alternative workplace strategies (AWS). If a Probation or Pretrial office employs AWS, the design team should ensure that in all newly constructed spaces the dominant plane of the ceiling does not exceed 12 feet (3660 mm). Dominant planes that exceed this maximum height are considered an exception unless the space is in an area envisioned for a future courtroom or on a floor with a higher floor-to-floor height. The application of this maximum ceiling height in renovation and alteration projects may be dependent on limitations of existing conditions.

The ceiling height should be in proportion to the area of the space. If the space is located on a floor with a higher floor-to-floor height, the ceiling height of the room may be designed to maximize use of available natural light, volume, and window configuration of that space.

Reception Counter/Screening A reception counter is provided with counter-to-ceiling break-resistant glazing. For the counter, a durable work surface 26-30 inches deep at stand-up height with a divider to the floor below should be provided. It is recommended that the counter extend 12 inches on the public side of the partition. The counter should accommodate a computer monitor, keyboard, and mouse on the staff side. The counter should accommodate a document-sized deal tray transaction opening for each station provided.

In leased locations where weapons screening is not performed at the main entrance of the building, the PSO and PO will work with the USMS to provide bullet-resistant glazing and ballistic wall surround. The AOUSC should be consulted to determine whether additional accommodations for screening equipment will be necessary at a particular leased location.

Depending on the needs of the office, PO and PSO offices may utilize technology such as a monitor, camera, and a two-way communication system to monitor the public reception area rather than a traditional reception counter. In addition, lockable storage may be provided in the reception areas so visitors can store their personal belongings.

Urinalysis Toilet Urinalysis toilet rooms are used for collecting urine specimens in a secured and supervised environment. Each room should accommodate both the person providing the specimen and an officer to visually monitor the collection process, either directly or through the use of an observation mirror mounted in the room which provides a clear line of sight. As an option, urinalysis collection observation may be from an adjoining room through a window. The officer observation point should be equipped with a duress alarm.

Barrier-free access shall be provided to each room, ideally through two doors. One door is to be used by the offender from the unsecured public waiting room, and the other door for the officer from the secured private office space. However, if space planning allows only one room access point, it is preferred that it be from the unsecured public waiting room.

This will eliminate the need for the offender to enter the secured space only to provide a specimen.

Doors leading into the urinalysis toilet from the public area should remain locked at all times. The public entry door should be controlled with a door release button located at the intake counter, or by a key. The door leading into the urinalysis toilet from the secure side of the space should have free ingress, but should remain in the locked position inside the urinalysis toilet. The door in the urinalysis toilet leading into the secure space shall be controlled with a card reader or a key. Additionally, the design of the room should prevent any other potential entry, such as through partitions, the ceiling plenum, a pipe chase, or other similar means. All doors should swing in the direction of egress. The urinalysis toilet should be arranged so an officer can easily view the toilet during specimen testing.

Urinalysis Supplies Storage The urinalysis supplies storage closet should be securable. The room and all storage closets in it should have door locks and the same partitioning as the toilet room(s) and testing laboratory. Any means of access through the ceiling plenum or similar spaces should be eliminated.

The urinalysis toilet room(s) and testing lab should be adjacent to supplies storage. The storage area should be accessible through restricted circulation only.

The information in this document does not reduce the minimum requirements contained within the Lease. Nor does this document outline all of the agency's build out requirements. This document is intended to highlight specific agency requirements, which may be complementary, more specific or more stringent than those of the Lease minimum requirements. In instances where specifications are in conflict, immediately notify the Lease Contracting Officer for resolution. Please refer to the Request for Lease Proposal and all Exhibits for more complete information.

U.S. Courts Design Guide | Revised 2021 9-6Probation and Pretrial Services Offices |

Urinalysis Testing and Specimen Storage Room In some cases, the testing of urinalysis specimens will be undertaken outside the PSO and PO offices, thereby eliminating the need for a testing laboratory. Even if this is the case, there will still be the need for secured specimen storage until such time that the specimens may be transported off-site. The specimens will be stored in a refrigerator or freezer.

The room should accommodate the following items:

• Two countertop enzyme multiplied immunoassay technique (EMIT) machines, each requiring a footprint area of at least 30 inches (775 mm) deep by 60 inches (1,525

mm) wide; 110-volt dedicated power; and additional adjacent counter space at a height of 44 inches (1,125 mm) above finished floor level. Larger testing machines may need to be floor mounted and may require a water holding tank and water filtration system. The testing machine and lab may require additional power and data needs.

• Two operator stools.

• A double stainless steel sink with disposal, set in a millwork base cabinet at least 8 feet (2,425 mm) long with a counter height of 44 inches (1,125 mm) above finished floor level; adjacent 110-volt convenience outlets; and millwork storage cabinets above and below. A separate eyewash station and hand sink should also be provided.

• Two full-sized refrigerators with freezers, one for specimens awaiting testing and the other for chain-of-custody storage of specimens with positive test results. (If a testing laboratory is not required, these refrigerators/freezers should be housed in the urinalysis supplies storage room.)

• Trash disposal.

• Chemical-resistant, laboratory-type finishes on all countertops. A stainless steel countertop with a marine edge is recommended to contain accidental spills.

Both the urinalysis testing laboratory and specimen storage, as applicable, should be accessible only from the restricted office circulation. These rooms and all storage closets in them should have door locks and the same partitioning as the urinalysis rooms.

Urinalysis Testing and Storage Room Finish Requirements Because of the unique nature of urinalysis facilities, the following finished surfaces should have the following qualities. Refer to Chapter 12, “Tenant Improvements and Furnishings” for other finish suggestions regarding probation and pretrial services spaces.

Walls and Ceilings:

• Surfaces should be smooth and easily cleanable.

• Avoid friable ceiling tile styles, as they liberate dust, are difficult to clean, and make an excellent habitat for mold and bacteria.

• Recessed lighting is preferable over suspended styles, but avoid placement directly above lab benches to facilitate bulb replacement and repairs.

Flooring:

• Easily washed, non-porous, cove style base, spill/leak resistant. Seamless sheeting preferred over vinyl tile.

• Carpeting should not be used in lab and lab support areas.

• Caulk and seal all floor penetrations to prevent migration in the event of spill or flood.

• Provide floor drains.

Lab Furniture and Furnishings:

• Smooth, non-porous, easily cleaned surfaces.

• Chemical-resistant, laboratory-type finishes on all counter tops with splash blocks, and all seams caulked and sealed. A stainless steel counter top with a marine edge is recommended to contain accidental spills.

• Accessibility below furniture for cleaning in event of accident/spill.

• Review planned operations with proposed occupants to consider any special equipment requirements (e.g., adequate floor load ratings, vibration sensitivity or dampening needs).

Shelving:

• Wall and above bench stainless steel shelving to maximize accessible storage space.

• Chemical-resistant finish surfaces.

• Shelf lips are recommended, as their use greatly reduces accidental slides and slips of bottles off shelves.

Electronic Monitoring Equipment Storage/Repair Room The equipment needed to monitor one individual currently requires approximately 3 cubic feet of space. The boxes are normally about 3 feet (925 mm) long by 1 foot (300 mm) wide by 1 foot (300 mm) deep and are stored on steel shelving units. The storage/repair room also contains a millwork base cabinet at least 8 feet (2,425 mm) long, with a counter height of 44 inches (1,125 mm) above the finished floor; adjacent 110-volt convenience outlets;

and millwork storage cabinets above for use in equipment repair. The door to the room should have a lock and be accessible only from the secured office circulation.

Secure Computer Terminal/Printer and Secure LAN Equipment Rooms Computer terminal/printer and LAN equipment rooms should be equipped with a secure cipher lock, card reader, or keypad to limit entrance to authorized personnel. Any means of access through the ceiling plenum, pipe chase, or other similar spaces should be eliminated.

U.S. Courts Design Guide | Revised 2021 9-7 Probation and Pretrial Services Offices|

Officer Office and Shared Interview Room Requirements Officers shall be provided a private office, or workstations if employing AWS, and separate, shared interview rooms to support engagement activities with clients. Interview rooms should have two doors: one door from the public reception or waiting area and another door from restricted circulation. Both of these doors should open in the direction of egress. The interview room is required to accommodate at least one table with four chairs.

Satellite Offices Staffed satellite offices are needed to cover a wide geographic area and carry out the mission of the PSO and PO. PO and PSO offices should be carefully located in an appropriate context. For instance, a PO or PSO office should not be located near or adjacent to a day care facility or school. Due to the wide variety of activities that these workplaces undertake, each satellite office might have different spatial, technological, security, and operational needs. Stakeholders should work with their respective circuit to determine requirements for satellite offices on a case-by-case basis. Although satellite offices should not exceed the spatial requirements listed in Table 9.1, each workplace has the flexibility to configure space within the given space envelope to meet the local needs. Refer to the space envelope flexibility policy listed in the Programming and Budgetary Notes.

To support satellite offices, facilities within the main office should be available for occasional use by officers stationed in satellite offices.

Conference Rooms, Staff Breakroom and Toilets If necessary, conference rooms, staff breakrooms, and toilets should be located within restricted circulation when these spaces are collocated on floors with court-related offices.

Offices which require conference rooms or staff breakrooms with more square footage than allotted in Table 9.1 may configure space to meet the office’s needs within the given space envelope. Courts should reference strategies outlined in Chapter 18, “Alternative Workplace Strategies,” when determining their local needs. However, any significant departure from the standards and strategies provided in this chapter and Chapter 18 must be approved by the circuit judicial council.

The staff breakrooms should minimally accommodate a microwave oven and a sink;

however, other equipment such as refrigerators might also be desired.

Multipurpose Room Since PO and PSO officers complete a series of specialized trainings, a multipurpose room is may be necessary to house these activities. A retractable divider wall may be desired in the multipurpose room to allow multiple trainings to occur at the same time. This space may function as, but may not be limited to, a training room, conference room, or mat room.

Gun Locker Room Adequate storage for weapons should be incorporated into the planning, design, and construction of PO and PSO offices. Gun lockers should be located within a secure room controlled by a physical access control system (PACS) and monitored by an intrusion detection system (IDS) and closed circuit video (CCV). The room should be secured by a door with an electric strike and lock.

Gun locker rooms should be large enough to accommodate gun storage lockers, ammunition storage, a gun clearing station, and a standalone gun vault (if required). Walls for gun locker rooms are recommended to consist of either concrete masonry block or metal stud and dry wall construction with heavy gauge metal mesh located on one side of the wall. Walls are required to span from floor slab to floor slab. Floor slabs should be designed to accommodate the additional structural load created by these spaces.

Acoustics Acoustic requirements are addressed in Chapter 14, “Acoustics.” All interview rooms and offices of PSO and PO supervision officers should be acoustically separate from adjacent areas.

Technology Infrastructure provisions, conduit, and power should be considered for conference rooms, multipurpose rooms, and selected interview rooms or offices to facilitate presentations, remote meeting participation, and remote interviews.

Heating, Ventilating, and Air-Conditioning (HVAC) HVAC and electrical systems, including lighting, should economically accommodate early morning and late evening hours. Refer to Chapter 15, “Building Systems.”

U.S. Courts Design Guide | Revised 2021 9-8Probation and Pretrial Services Offices |

Supplies (min/max) 150/300 14.0/27.9

Equipment Storage (min/max) 150/300 14.0/27.9

Work Area3 195 18.1

Low Volume Copier Area (per copier) 50 4.7

Medium Volume Copier Area (per copier) 80 7.4

High Volume Copier Area (per copier) 120 11.2

Conference Room (fewer than 20 occupants) 300 27.9

Conference Room (20 or more occupants) 400 37.2

Multipurpose Room 400 37.2

Printer/Copier/Fax Area 60 5.6

Vault or Safe (min/max) 20/80 1.9/7.4

Microform Reader/Printer 35 3.3

Microform Storage Cabinet, per cabinet 12 1.1

Staff Breakroom4 (min/max) 200/600 18.6/55.8

Staff Toilets5 - -

Coat Closets 20 1.9

Special Office Space NSF Nm2

Shared Interview Room 120 11.1

Toilet for Urinalysis Sample Collection 56 5.2

Urinalysis Supplies Storage 25 2.3

Urinalysis Testing/EMIT Lab & Sample Storage6 200 18.6

Electronic Monitoring Equipment Storage/Repair Room 95 8.8

Secure Computer Terminal/Printer Room & LAN Server 150 13.9

Gun Locker Room 100 9.3

Probation (PO) and Pretrial Services Offices (PSO)

Private Offices NSF Nm2

Chief Probation or Chief Pretrial Services Officer 240 22.3

Chief Probation or Chief Pretrial Services Officer’s Private Restroom1 56 5.2

Executive Secretary/Reception Area 170 15.8

Deputy Chief Probation or Deputy Chief Pretrial Services Officer 180 16.7

Manager 180 16.7

Professional First-Line Supervisor2 180 16.7

Professional Administrative and Professional Line Positions 150 14.0

PSO and PO Officer Office 120 11.1

Open Workstations NSF Nm2

Operational and Administrative First-Line Supervisor 96 8.9

Clerks 64 5.6

Counter Workstations 45 4.2

General Office Space NSF Nm2

Reception/Waiting, per person 15 1.4

Minimum Area Required 150 13.9

Counter/Screening, per staff position 5 LF 1.52 Lm

Secured Records Storage, per shelf unit 9 0.9

Active Records Storage, per shelf unit 9 0.9

Inactive Records Storage, per shelf unit 9 0.9

Transfer Box Storage 50 4.7

Table 9.1 Space Requirements for Probation and Pretrial Services Offices

U.S. Courts Design Guide | Revised 2021 9-9 Probation and Pretrial Services Offices|

1 This restroom does figure into the fixture count for the total staff toilet room requirements. If a court unit elects to include this space, the square footage should be offset from within the court unit’s space envelope.

2 In a divisional office, first-line supervisors include a supervisory probation clerk and a supervisory probation officer.

3 Space allowance for work area: 15 NSF (1.4 Nm2) per staff member. Minimum area is 195 NSF (18.1 Nm2).

4 Area requirements for staff breakroom: Allocate 25 NSF (2.32 Nm2) for every three staff members plus 20 NSF (1.9 Nm2) for a service unit. The minimum staff breakroom is to be 200 NSF (18.5 Nm2), and the maximum staff breakroom is to be 600 NSF (55.7 Nm2).

5 Plumbing fixtures required to serve a given floor should be proportionally split between the staff and public occupant loads.

6 Urinalysis testing/EMIT lab might not be provided within the PSO and PO offices. If not provided, all urinalysis spaces can be eliminated.

Adjacency and Circulation

Both the PSO and the PO require public access to reception areas during the day and in the evenings. Restricted access for office staff is also required during these times; staff should be able to enter and leave the office without passing through the public reception/ waiting area or extensively using the public circulation system. If the office is located in a facility where weapons screening is not conducted at the entry, a magnetometer and X-ray machine may be provided by the USMS. Space should be provided to accommodate this screening equipment. Refer to Requirements and Specifications for Special Purpose and Support Space Manual, Volume Three, Judicial Security Systems Requirements and Specifications (USMS Publication 64).

The PO requires proximity to the main public entry area, after the security screening point.

If the PO requires off-hours access for staff and clients, the most desirable location is on the main public entry level, with separate off-hours controlled access.

The PSO also requires proximity to the main public entry area, after the security screening point. Access should be provided to the USMS Command and Control Center and magistrate judge courtrooms.

The number of spaces shown on the adjacency diagram (Figure 9.1) is for illustrative purposes only; the actual number of spaces required for a specific facility is determined in the building program.

The design team should refer to Chapter 3, “Planning for U.S. Courthouses,” for circulation factors.

U.S. Courts Design Guide | Revised 2021 9-10Probation and Pretrial Services Offices |

Figure 9.1 Probation and Pretrial Services Offices Adjacency Relationships

Colors Legend:

Chapter 9 Probation and Pretrial Services Offices

Note: The adjacency diagram is intended only as an illustration.

Reception/Waiting

Reception Counter

UA

Toilet

Micro Read/ Print

Shared Printer

Fax

Shred

Gun Lock

UA

Supply Storage

Interview Room

Interview Room

Urinalysis Test Lab and Specimen

Stroage Room

Unit Executive Private Office

Chief Deputy

Professional First-Line Supervisor

Professional Staff

Professional Staff

Professional Staff

Professional Staff

Professional Staff

Professional Staff

Work Area

Professional Staff

Professional Staff

Professional Staff

Professional Staff

Vault

Copier

Inactive Record Storage

Transfer Box

Storage

Secured Record Storage

Equipment Storage

Supply Storage

Secure

LAN/

Server

Secure Computer Terminal/ Printer

Electronic Monitoring

Storage/Repair

Operational & Administrative Workstations

Conference Room

Operational Administrative

Supervisor

Secretary

Symbols Legend:

Public Circulation

Public Vertical Circulation

Restricted Circulation

Restricted Vertical Circulation

Circulation Access Control Point