1A Draft Revised Appendix A Checklist 20200512.pdf

Solicitation/RFP No. FA520920R0009 SOW Appendix A

Systems and Modular Inspection Acceptance Checklist

Base/Location: Customer Organization / POC:

Contractor: Date of Walk through:

Government Representative:

Inspector/GR Signature:

Contractor Project Manager:

PM Signature:

Completed Delivery: YES NO Completed Project: YES NO

Service Requirement Description

Evaluation Comments (See chart below)

GENERAL SERVICES

01 The actual start date for the project coincided with the agreed upon date set by the Contract

Manager and Government Representative (GR).

02 The products specified were placed into the rooms and shown on the floor plans included in the purchasing package.

03 The Contract Manager maintained an open line of communication with the GR with both verbal and written updates throughout the project.

04 Issues requiring a change of schedule were brought to the attention of the GR by the Contract Manager in a timely manner.

05 The labor turnover in key personnel was minimal and did not adversely affect the final product or schedule.

06 The products specified/ordered/installed fulfills the requirements of the facility and customer.

DESIGN SERVICES

01 Furniture fits properly within the given space, with all structural and other anomalies are taken into account.

02 Any existing government product was reused to its maximum when project includes add on parts to existing systems furniture.

03 All requested copies of archival drawings of furniture layouts have been received on a non‐ rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

PRODUCT MARKINGS/DOCUMENTATION/TOOLS

01 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) has been provided to and reviewed with the Government Representative (GR).

02 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.)

have been provided to the Government Representative (GR).

03 Any keys provided to the contractor have been returned to the Government Representative (GR) and no keys or other means of access were duplicated.

Section / Item

Comments (See chart below)

INSTALLATION AND REMOVAL SERVICES

01 The systems and modular furniture has been installed in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor, and accepted by the Government Representative (GR).

02 The contractors used on the job produced quality workmanship.

03 All existing furniture and building materials, to include carpet, existing within the space were adequately protected and there is no damage to report.

04 Assembly of all systems and modular furniture was accomplished in accordance with the manufacturer instructions.

05 Any item damaged during shipping has been identified, remains uninstalled, and is in the process of being replaced by the contractor unless otherwise directed by the Government Representative

(GR).

06 Final assembly of product to conform to final the US Government/Air Force approved design 07 Any furnishings attached to the building is attached securely.

08 All packing materials from the installation have been removed from the sight and disposed of according to local off‐base regulations and laws, with all recyclable materials being deposited IAW the applicable local laws as well.

09 All excess product has been removed from the site and transported to the designated area IAW the direction of the Government Representative (GR) or other location when required and as specified by the local contracting officer.

10 All new products have been thoroughly cleaned using manufacturer recommended cleaning agents/products.

11 All trash and other debris associated with the assembly and disassembly of new office furniture has been removed from the site and disposed of according to local off‐base regulations and laws, with all recyclable materials being deposited IAW the applicable local laws.

12 New light fixtures have appropriate lamps and are in working order.

13 All new components are completely assembled, installed, and operational.

14 New furniture, equipment, and accessories are level, square, and in proper alignment with adjoining furniture.

15 All drawers should operate smoothly and stay closed when not in use.

16 The new furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

17 The Inspection Acceptance Checklist has been signed and a copy provided to the Contractor in accordance with the agreement.

Comments (See chart below)

Evaluation Ratings Definitions (CPARS Ratin Definition Note

Exceptional Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub‐element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

To justify an Exceptional rating, identify multiple significant events and state how they were of benefit to the Government. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

Very Good Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub‐element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor was effective.

To justify a Very Good rating, identify a significant event and state how it was a benefit to the Government. There should have been no significant weaknesses identified.

Satisfactory Performance meets contractual requirements. The contractual performance of the element or sub‐element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

To justify a Satisfactory rating, there should have been only minor problems, or major problems the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub‐element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

To justify Marginal performance, identify a significant event in each category that the contractor had trouble overcoming and state how it impacted the Government. A Marginal rating should be supported by referencing the management tool that notified the contractor of the contractual deficiency (e.g., management, quality, safety, or environmental deficiency report or letter).

Service Requirement

(See chart below)

Comments

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub‐ element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

To justify an Unsatisfactory rating, identify multiple significant events in each category that the contractor had trouble overcoming and state how it impacted the Government.

A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating. An Unsatisfactory rating should be supported by referencing the management tools used to notify the contractor of the contractual deficiencies (e.g., management, quality, safety, or environmental deficiency reports, or letters).