19VM3026Q0025 - RFQ for Cargo Van.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGES

1. REQUEST NO.

19VM3026Q0025

2. DATE ISSUED

Aug 21, 2026

3. REQUISITION/PURCHASE REQUEST NO.

PR16134945

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

General Services Office, American Embassy Hanoi, 7 Lang Ha, Hanoi, Vietnam

6. DELIVER BY (Date)

Sep 08, 2026, 17:00PM local time

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY

X FOB DESTINATION OTHER (See Schedule) NAME

Trang Bui

TELEPHONE NUMBER

AREA CODE

+84 24

NUMBER

38505000

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE American Embassy Hanoi

c. STREET ADDRESS b. STREET ADDRESS 7 Lang Ha

d. CITY e. STATE f. ZIP CODE c. CITY Hanoi

d. STATE

Vietnam

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

Sep 08, 2026 local time

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

1 Cargo Van Color: Silver (Please see attached Statement of Work/Specifications for details)

1 EA

12 DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [X] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15 DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

c. COUNTY a. NAME (Type or print)

STEPHEN HURLEY

b. TELEPHONE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

NUMBER

STANDARD FORM 18

STATEMENT OF WORK

I. SPECIFICATIONS FOR CARGO VAN REQUIRED BY THE U.S. EMBASSY

HANOI

Vehicle Type: Cargo Van

Production year: 2026

Color: Silver

Kerb Mass: 3,465 kg

Fuel Type: Diesel

Distribution of Kerb Mass on Axles: 1,550 / 1,915 kg

Seating Capacity (excluding driver): seated/standing + lying + wheelchair = 02/02 + 0 + 0 + 0) persons

Max. Design/Authorized Payload Mass: 940 / 940 kg

Max. Design/Authorized Total Mass: 4,600 / 4,600 kg

Max. Authorized Total Mass Distribution on Axles: 1,790 / 2,810 kg

Max. Design Total Mass Distribution on Axles: 1,790 / 2,810 kg

Overall Dimensions (L x W x H): 6,703 x 2,164 x 2,775 mm

Inside Cargo Dimensions / Outside Tank Dimensions (L x W x H): 4,050/--- x 1,810/1,120 x 1,970/1,760 mm

Number of Axles: 2

Drive Configuration: 4 x 2

Wheelbase: 3,750 mm

Axle Track: 1,740 / 1,702 mm

Engine Model/Type: 4-stroke, 4-cylinder in-line, turbocharged

Max. Output/RPM: 126 kW / 3,200 rpm

Displacement: 2,296 cm³

Tire Quantity; Size: • Axle 1: 02; 195/75R16

• Axle 2: 04; 195/75R16

Steering System: Rack and pinion; mechanical with hydraulic power assist

Service Braking System: Disc/Disc brakes; hydraulic, vacuum-assisted

Parking Braking System: Drum type; on Axle 2 wheels; mechanical

Allows Automated Driving: No

Clean/Green/Environmentally Friendly Energy Vehicle: Euro 5 or above

II. PRICING

No.

Supplies & Services

Quant.

Unit

Unit Price (Vietnam Dong)

Cost (Vietnam Dong)

Cargo Van.

Color: Silver (Bidder must provide vehicle name, model and technical specifications) each

2 Delivery fee (if any) 1 all

Subtotal:

VAT (if applicable)

Grand total price including VAT (VND):

Notes:

• Bidders must provide and be fully responsible for manufacturer’s valid warranty policy.

• Bidders must provide local-authorized maintenance centers for any maintenance and repair works or towing services under warranty’s coverage.

• Bidders must provide estimated delivery schedule, in details, not to exceed 120 days from the date of order placement to the U.S. Embassy Warehouse at 326A Nguyen Trai, Thanh Xuan, Hanoi, Vietnam.

III. PROCUREMENT TERMS & CONDITIONS:

• Due to vehicle import restrictions, this solicitation is open only to entities who have applicable vehicle physically present in Vietnam, or who have full responsibilities for door-to-door delivery to include all import and customs clearance procedures within the required delivery schedule.

• The bidder must be willing to accept Purchase Order from US Embassy Hanoi.

• Vendor’s contract is not accepted and signed. Deposit is not applicable.

• All items offered must meet or exceed specifications listed.

• Proposals must be in local currency Vietnam Dong (VND), or US Dollar (USD) if from overseas vendors; firm fixed price to include taxes, delivery fee to the Embassy Warehouse in Hanoi - Vietnam, and any other anticipated charges.

• Selected vendor must be able to accept payment of 100% contract amount by bank transfer within 30 (thirty) days after the orders are delivered completely and the official invoice is received.

• The payment will be made through Electronic Fund Transfer (EFT) to the vendor bank account as stated on the invoice.

• Any cancellations after PO acceptance, only services/supplies rendered will be paid.

• For US Government rules and regulation reference, please read the attached Commercial Clause document

• SAM registration is required as instructed in Invitation Letter.

Please send your quotation no later than 17:00PM on September 08, 2026 local time by email to U.S. Embassy Hanoi to HanoiGSOProcurement@state.gov .

Thank you for your cooperation.

mailto:HanoiGSOProcurement@state.gov

II. PRICING