19VM3025Q0012 - Request for Quotation.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGES

1. REQUEST NO.

19VM3025Q0012

2. DATE ISSUED

03/21/2025

3. REQUISITION/PURCHASE REQUEST NO.

PR15228904

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

General Services Office, American Embassy Hanoi, 7 Lang Ha, Hanoi, Vietnam

6. DELIVER BY (Date)

April 08, 2025; 17:00PM local time

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls) 7. DELIVERY

FOB DESTINATION X OTHER (See Schedule) NAME

Ha Pham

TELEPHONE NUMBER

AREA CODE

+84 24

NUMBER

38505000

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

American Embassy Hanoi

c. STREET ADDRESS b. STREET ADDRESS

7 Lang Ha

d. CITY e. STATE f. ZIP CODE c. CITY

Hanoi

d. STATE

Vietnam

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

April 08, 2025 local time

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Particle Filter for air purifier compatible with BlueAir 400 series

Particle Filter for air purifier compatible with BlueAir 500/600 series

Other anticipated charges

(Please see attached Statement of Work for details, page 2-6)

Each

Set (of 3 ea)

All

12 DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR

DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [X] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15 DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

c. COUNTY a. NAME (Type or print) b. TELEPHONE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

NUMBER

STANDARD FORM 18

STATEMENT OF WORK

A. GENERAL STATEMENT

The U.S. Embassy Hanoi requests quotation for replacement air filters with technical requirements as described in the below table.

The Contractor shall provide quotation including VAT (if applicable), door-to-door delivery fee to the below mentioned address; and any other anticipate charges needed. Quotation shall notify delivery schedule, warranty plan and any other accompanied accessories to the item offered.

Shipping address:

U.S. Embassy Hanoi – Warehouse 326A Nguyen Trai, Thanh Xuan City: Hanoi Zip / Postal Code: 100000 Country: Vietnam (see below details for shipping instructions)

Warranty: Standard Manufacturer’s Warranty must be confirmed in the proposal with warranty period to be valid from the date of invoice issuance. Once a warranty claim is justified, the contractor will be responsible for shipping expense for sending the claimed items back and forth.

The Contractor shall provide certification to prove to be the authorized dealer for the products being offered.

B. TECHNICAL REQUIREMENTS & PRICING SCHEDULE

No. Descriptions Quantity Unit Unit Price Amount

1 Particle Filter for air purifier compatible with BlueAir 400 series Filter Type: Gradient structured filters with thermally bonded fibres containing polypropylene and polyethylene free of chemicals and binders.* Naturally anti-bacterial. Fiber shedding resistant.

Dimension: 521 x 250 x 95mm (21 x 10 x 3.8 inches) Number of filters: 1 Filter frame material: Paper

460 Each

Filter recycling: Plastic HEPASilent technology: Certified effeciency 99.97% for particles down to 0.1 micron such as dust pollen, bacteria, virus, pet dander, mold spores and other airborne particles with additional sheets of activated carbon to remove gaseous pollutants.

Recommended filter change: 6 months (4,380 hours) when used 24 hours a day.

Similar to Classic 400 Series Particle Filter

2 Particle Filter for air purifier compatible with BlueAir 500/600 series Filter Type: Gradient structured filters with thermally bonded fibres containing polypropylene and polyethylene free of chemicals and binders.* Naturally anti-bacterial. Fiber shedding resistant.

Dimensions (H x W x D): 330 x 235 x 69mm (13 x 9 x 2.8 inches) Number of filters: 3 each in a set for one replacement Filter frame material: Paper Filter recycling: Plastic HEPA Silent technology: Certified efficiency 99.97% for particles down to 0.1 micron such as dust pollen, bacteria, virus, pet dander, mold spores and other airborne particles with additional sheets of activated carbon to remove gaseous pollutants.

Recommended filter change: 6 months (4,380 hours) when used 24 hours a day.

Similar to Classic 500/600 Series Particle Filter

360 Set

3 Delivery fee

Door-to-door shipment as per below shipping instructions

1 All

Grand total

VAT 10% (if applicable)

Grand total price including VAT

The above line items are prices summary. Detail of prices shall be submitted in form of Bill of Quantity (BOQ) to cover all items listed. The BOQ consists of descriptions, quantities, unit prices and other anticipated charges.

C. SHIPPING INSTRUCTIONS

Shipping Instructions By Surface Packing requirements: Less Container Loaded (LCL) or Full Container loaded (FCL)

Shipment is accepted Preferred airlines/shipping lines: US flag carriers if available Consignment American Embassy

7 Lang Ha, Ba Dinh Ha Noi, Vietnam Tel: [844] 3850-5000/Ext 6392 HanoiCustomsAndShipping@state.gov

Notify HanoiCustomsAndShipping@state.gov Phone: (84-4) 3850-5000 X-6392

Description on AWB and B/L Diplomatic Cargo

Markings: Diplomatic shipment American Embassy Hanoi, Vietnam

Destination Delivery: Ha Noi, Vietnam Port of disembarkation: Hai Phong Port (HPH) Documents required for clearance: - Original prepaid OBLs for foreign office vehicles, or expressed BOL for other goods

- Packing list, invoice

Customs processing time: - Normal cargo: 7 working days

- Special cargo: much longer, depend on Vietnam GOV regulation

Additional information: - If this is a door-to-door shipment, please provide destination agent contacts (email/phone/fax)

Note:

• Please contact Customs and Shipping section at HanoiCustomsAndShipping@state.gov

• Post needs a copy of AWB or B/L, invoice, and packing list for MOFA’ approval for customs clear as it takes 7-10 working days to get their approval, so please fax or email to post when the documents have been issued.

D. PROCUREMENT TERMS & CONDITIONS

• The Offeror must be willing to accept Purchase Order (PO) from US Embassy Hanoi.

• Vendor’s contract is not accepted or signed. Deposit is not applicable.

• All items & services bid must meet or exceed specifications listed.

mailto:HanoiCustomsAndShipping@state.gov

• Proposals must be in local currency VND or USD (if supplier from overseas), firm fixed price to include VAT (if applicable) and any other anticipated charges (freight charges, custom clearance, etc.)

• Selected vendor must be able to accept payment within 30 (thirty) days after the orders are delivered completely and the original correct invoice is received.

• The payment will be made through Electronic Fund Transfer (EFT) to the vendor bank account as stated on the invoice.

• Any cancellations after PO acceptance, only services rendered will be paid.

• For US Government rule and regulation reference, please read the attached Commercial Clauses document.

• Offeror’s registration in the System for Award Management (SAM) with the Unique Entity Identifier Number is required as instructed in Invitation Letter.

Please send your proposal/quotation no later than 17:00PM on April 08, 2025 local time by email to U.S.

Embassy Hanoi to:

Ms. Pham Thanh Ha Procurement Agent (Contract) Email: PhamHT@state.gov

Thank you for your cooperation.

mailto:vud1@state.gov