Minutes of Meeting - 19TC1026R0002 Gardening Services.pdf
PDF 147 KB Posted
- Attached to
- Gardening Maintenance Services
- Solicitation number
- 19TC1026R0002
- Issued by
-
Department of State US Embassy Abu Dhabi
About this file
This document is a Pre-Proposal Conference Meeting Minutes for a Request for Quote (RFQ) solicitation issued by the U.S. Embassy Abu Dhabi for gardening services.
The solicitation number is 19TC1026R0002 and covers gardening services for the Embassy, CMR (Chancery Military Residences), and DCMR (Deputy Chief of Mission Residences) located in Abu Dhabi. The pre-proposal conference was held on June 10, 2026, from 9:30 am to 12:00 pm at the U.S. Embassy Abu Dhabi, with representatives from nine companies attending, including Discovery Landscape & Gardening Services, A G Facilities Solutions for Contracting, The Gardenian for Gardens Services, Global Solutions, KHR International Manpower Supply, Al Ain Forestry & Landscaping Services, Sequoia Landscaping and Irrigation Service, Green Spot Landscaping, and Horizon Landscaping. The Embassy's panel included the Contracting Agent, Maintenance Supervisor Engineer, Contracting Officer Representative (FAC), and General Maintenance Foreman.
Key submission requirements and deadlines include: questions due by 5:00 pm on June 15, 2026, sent to AbuDhabiContracts@state.gov; RFP submission deadline of June 30, 2026, at 10:00 am (UAE time) as soft copy only via email to AbuDhabiContracts@state.gov with a copy to MokbelIA@state.gov. Proposals must include Standard Form 1449, compliance with the James Zadroga Act, housing and recruitment plans addressing human trafficking concerns, DBA insurance, FAR 52.204-24 (NDAA 889) compliance, and audited financial statements. Price and Technical Proposals must be submitted separately. Email attachments must not exceed 10MB and only PDF documents are accepted. Offerors must maintain active SAM registration status. The conference adjourned at 10:30 am with offerors being escorted to the project sites.
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Meeting Minutes and Question and Answers Page 1 of 2 Solicitation 19TC1026R0002-Gardening Services For Embassy, CMR and DCMR
RFQ 19TC1026R0002
Gardening Services for Embassy, CMR & DCMR
Pre-Proposal Conference–Meeting Minutes
Date: June 10, 2026 Time: 09:30 am – 12:00 pm Venue: U.S. Embassy Abu Dhabi
Panel: Contracting Agent Maintenance Supervisor Engineer Contracting Officer Representative (FAC)
General Maintenance Foreman
Attendees: Representatives from nine (9) companies listed below attended the pre-proposal conference:
Discovery Landscape & Gardening services A G Facilities Solutions for Contracting The Gardenian for Gardens Services Global Solutions KHR International Manpower Supply Al Ain Forestry & Landscaping Services Sequoia Landscaping and Irrigation Service Green Spot Landscaping Horizon Landscaping
Introduction:
The Contracting Agent welcomed all interested bidders, explained the purpose of the meeting, and introduced the Embassy’s panel. Bidder’s representatives introduced themselves to the panel.
The due date for submitting questions concerning this meeting and RFP was set to 05:00 pm on June 15, 2026, via email to AbuDhabiContracts@state.gov .
Note to Bidders:
The information contained within these questions and answers is provided for informational purposes and under no circumstances shall it be construed to change any terms and conditions or requirements within the solicitation. If any mailto:AbuDhabiContracts@state.gov
Meeting Minutes Page 2 of 2 Solicitation 19TC1026R0002-Gardening Services for Embassy, CMR & DCMR answer does address a change in the solicitation, it will reference an Amendment.
Overview:
The Contracting Agent explained the following:
• Duly fill in Standard Form (SF) 1449
• James Zadroga Act
• Housing and Recruitment plan, including Trafficking in Persons
• DBA insurance
• Follow Section 3 and 4 of the solicitation
• Duly fill in and submit Section 5.
• Duly fill in FAR 52.204-24 (NDAA 889) under Section 5.
• Audited financial statement must be submitted as required in Section 3.
• Submit Price and Technical Proposals separately for commercial and technical evaluation respectively.
• E-mail your proposal to AbuDhabiContracts@state.gov and copy
MokbelIA@state.gov .
• Mark the subject line of the email “Proposal enclosed – RFP No.
19TC1026R0002”.
• Each email with its attachments should not exceed 10MB. Only PDF documents will be accepted.
• Active SAM registration status – User guide and link will be sent to the offerors.
• Explained the Evaluation Process.
• Questions are due by 05:00 pm on Monday, June 15, 2026. Answers to questions will be disseminated to all prospective bidders. RFP submission deadline (soft copy ONLY): June 30, 2026 at 10:00 am (UAE time).
The requesting Office (FAC) explained the Scope of Work (SOW) of the RFP in details.
Conference adjourned at 10:30 am and Offerors were escorted to the sites.
(end of Meeting minutes) mailto:AbuDhabiContracts@state.gov mailto:MokbelIA@state.gov
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