SOLICITATION

DOCUMENT

United States Embassy Abu Dhabi, United Arab Emirates

Chiller Equipment Preventive Maintenance Services

Solicitation No.: 19TC1026R0001

Procurement and Contracting Office

P.O. Box 4009 Embassies District Area

Abu Dhabi, United Arab Emirates

Solicitation – Preventive Maintenance for Chiller Equipment Systems Page 1 of 63

19TC1026R0001

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19TC1026R0001, Prices, Block 23

• Continuation To SF-1449, RFP Number 19TC1026R0001, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 – Government-Furnished Property

• Exhibit A – Statement of Work

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15790092

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

January 13, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Gregory Stoneberg

b. TELEPHONE NUMBER (No collect calls)

+971-2-414-2443

8. OFFER DUE DATE/ LOCAL

TIME

February 11, 2026, 4:00 pm (UAE time)

9. ISSUED BY CODE 19TC10 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Contracting Office

U.S. Embassy Abu Dhabi

United Arab Emirates

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19TC10 16. ADMINISTERED BY CODE 19TC10

Contracting Office

U.S. Embassy Abu Dhabi

United Arab Emirates

Contracting Office

U.S. Embassy Abu Dhabi

United Arab Emirates

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Center

U.S. Embassy Abu Dhabi

United Arab Emirates

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

2.

3.

4.

5.

Preventive Maintenance services for Chiller Equipment systems - see attached.

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

LS

LS

AED

AED

AED

AED

AED

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN A SOFT_

COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Gregory Stoneberg

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

Solicitation – Preventive Maintenance for Chiller Equipment Systems Page 3 of 63

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

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SECTION 1 - THE SCHEDULE

Continuation/Addendum to SF-1449

RFP Number 19TC1026R0001

PRICES, BLOCK 23

1.0 DESCRIPTION

The U.S. Embassy in Abu Dhabi requires services from a competent contractor to maintain

Chillers equipment in safe, reliable and efficient operating condition. The contract type is a firm fixed price contract for scheduled annual maintenance services paid at the annual rate below.

These rates include all costs associated with providing Chiller maintenance services in accordance with manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-

5) including DBA, police clearance certificate, overhead, profit and VAT (if applicable). The contract will be for a one-year period, with four one-year optional periods of performance. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

The works required under this contract shall be performed directly by the Contractor’s employees and shall not be subcontracted.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in Arab Emirate Dirham (AED). Prices for all

Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item

6.5 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence within six months period from the date of solicitation.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices.

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2.2 Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

2.3 Option Year 1 - The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

(AED)

Total per year (AED)

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

Trane Screw Chiller, Model: RTAC 300-

D UZOHHAGR

H4WY 2COB RA5T

N11A, 300ton

Annual

PM

Total Base Year

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

(AED)

Total per year (AED)

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

Trane Screw Chiller, Model: RTAC 300-

D UZOHHAGR

H4WY 2COB RA5T

N11A, 300ton

Annual

PM

Total Option Year 1

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2.4 Option Year 2 - The Contractor shall provide the services shown below for Option

Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

2.5 Option Year 3 - The Contractor shall provide the services shown below for Option

Year 3, starting three years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

(AED)

Total per year (AED)

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

Trane Screw Chiller, Model: RTAC 300-

D UZOHHAGR

H4WY 2COB RA5T

N11A, 300ton

Annual

PM

Total Option Year 2

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

(AED)

Total per year (AED)

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

Trane Screw Chiller, Model: RTAC 300-

D UZOHHAGR

H4WY 2COB RA5T

N11A, 300ton

Annual

PM

Total Option Year 3

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2.6 Option Year 4 - The Contractor shall provide the services shown below for Option

Year 4, starting four years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Total for Base and all Option Years:

Base Year Total AED

Option Year 1 Total AED

Option Year 2 Total AED

Option Year 3 Total AED

Option Year 4 Total AED

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS AED

Note: The above CLIN pricing includes DBA insurance. DBA insurance shall not be priced as a separate line item.

3.0 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

(AED)

Total per year (AED)

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

York Chiller, Model:

YVAA0273DUG51

BA, 240ton

Annual

PM

Trane Screw Chiller, Model: RTAC 300-

D UZOHHAGR

H4WY 2COB RA5T

N11A, 300ton

Annual

PM

Total Option Year 4

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CONTINUATION/ADDENDUM TO SF-1449

RFP NUMBER 19TC1026R0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1.0 SCOPE OF WORK

The U.S. Embassy in Abu Dhabi requires the Contractor to maintain the Chiller equipment in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, consumable parts, supplies and materials required to perform inspection, maintenance and adjustment as required to maintain the Chiller equipment in accordance with the manufacturer's specifications. The works required under this contract shall be performed directly by the

Contractor’s employees and shall not be subcontracted.

Following are the details of the Chiller equipment that requires Preventive Maintenance Service from the Contractor:

1. York Screw Chiller, Model: YVAA0273DUG51BAVNXXXSAXLAXXX5044XB

FXXV210X1DXSA2BCXG5R1XQXXXBXXEXW, Specification: Air cooled Screw

Chiller (Refrigerant 134A) Sl. No. 11552M14003863

2. York Screw Chiller, Model: YVAA0273DUG51BAVNXXXSAXLAXXX5044XB

Chiller (Refrigerant 134A) Sl. No. 11552M14003862

3. Trane Screw Chiller, Model: RTAC 300-D UZOHHAGR H4WY 2COB RA5T N11A, Specification: Trane Air cooled Screw Chiller (Refrigerant 134A) Sl. No. U15CO1293

Under this contract, the Contractor shall provide services of trained Chiller maintenance specialist/s on a yearly basis to check equipment, its operation and perform scheduled preventive maintenance.

The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running.

2.0 HOURS OF PERFORMANCE

The Contractor shall perform all scheduled maintenance work during normal business hours which are defined as 07:30. to 17:00 from Monday through Thursday and 07:30 to 11:30 on Fridays, excluding local/ public holidays. If the work is required to be performed outside of these standard normal work hours to allow for uninterrupted operations of the Embassy Compound, then it requires approval in advance by the Contracting Officer's Representative (COR).

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3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the

Contractor's fully trained specialists/technicians and be the Contractor's liaison with the U.S.

Embassy. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees will be given access to the equipment and its associated areas and will be escorted by Embassy personnel.

3.2 Personnel Security. The Government reserves the right to deny access to U.S owned and

U.S.-operated facilities to any individual. When requested, the Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government will issue access badges to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on

Government property serviced under this contract. These access badges are the property of the

Government. The Contractor shall return all access badges when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government. No technician will be allowed on site without prior authorization. Note: This may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

3.3 The Contractor shall work closely with the COR or his representative while at the Compound.

3.4 Standards of Conduct

3.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States

Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting

Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.4.3 Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

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3.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.4.7 Key Control. Embassy Facility Management staff will provide access to the Contractor’s

PM Service personnel to the required maintenance areas. The Contractor will not be issued to use any keys.

4.0 SCHEDULED PREVENTIVE MAINTENANCE REQUIREMENTS

4.1 General. The Contractor shall provide the requested service to meet the scheduled preventive maintenance requirements. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

4.2 Qualified Contractor - The Contractor must provide appropriate numbers of qualified and trained technicians/Specialist at a minimum to provide the requested service on Chiller equipment annually as requested in this contract. Sub-contracting the requested Chiller Preventive

Maintenance Service on its entirety or partial is not authorized.

4.3 Safety: Safety is the highest priority on this and all OBO/CFSM/FAC projects/operations.

OBO SHEM policy is to work de-energized! The team leader shall direct all of those under his/her charge to work safely. The Contactor is required to provide all required PPE for the technicians to work safely at site. Lock Out Tag Out (LOTO) is to be strictly enforced.

4.4 Consumables/inventory: The Contractor shall inventory, supply and replace expendable parts

(example filters, hoses, O-rings / gaskets) that have become worn due to wear and tear. The

Contractor shall advise the COR to maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, oil, coolant, filters, grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits.

4.5 Refrigerants, parts and maintenance materials delivered to the post are to be new and unused.

Parts shall be OEM (Original Equipment Manufacturer) approved. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type. Refrigerants shall meet the AHRI Standard 700-2015 or most recent

AHRI Standards.

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4.6 Contractor shall provide supervision, labor, tools, and equipment to perform preventive maintenance work. All personnel working in the vicinity should wear and /or use appropriate safety protection while all work is performed.

4.7 Exclusion. This contract does NOT include repair of equipment and replacement of hardware

(example: control circuitry board, mechanical and electrical parts etc.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the

Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work.

Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor’s negligence.

4.8 Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to procurement/installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the

Government.

4.9 Stocking of recommended repair parts is at the discretion of the Embassy and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the Contractor from the manufacturer or distributor and provided to the COR to review/procure.

4.10 Any questions or injuries shall be brought to the attention of the Post COR and Occupation

Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) for all

HAZMAT (Hazardous Materials) shall be provided by the Contractor. Copies shall be provided to the COR for approval.

4.11 Checklist Approval

4.11.1 The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement. The Contractor shall perform the tasks at a minimum as mentioned in the reference Check list for Chiller 1, 2 and 3 PM Services. Once the scheduled PM Service is complete, the Contractor is required to submit a formal service report including laboratory test results, if any (that may include oil, glycol sample test reports etc.) within 15calendar days from the date of PM Service completion to COR.

4.11.2 The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

4.11.3 It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance work including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

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4.11.4 Additionally, the maintenance Contractor shall refer and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

4.11.5 Once the necessary PM Service is complete, the Chiller Maintenance Specialists shall leave a copy of this signed checklist with the COR or the COR's designated personnel.

5.0 TROUBLE CALL RESPONSE SERVICE

5.1 Callback Service - When Chiller equipment which was previously worked on by the

Contractor's service personnel, has a repeated malfunction within one month period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained Chiller service specialist to correct the problem, even if the problem is minor in nature. The Chiller service specialist shall contact COR to schedule the repair work.

6.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

6.1 The Contractor shall provide trained Chiller maintenance specialists with the appropriate tools and testing equipment for scheduled preventive maintenance, safety inspection, and safety testing, emergency repairs/assistance, as required by this contract. The Contractor shall provide all of the necessary service materials, consumables to perform the quality maintenance service and to maintain the system.

6.2 The Contractor must have their own maintenance service personnel to perform all requested service as required by the contract, as sub-contracting of the contract service on its entirety or partial is not authorized.

6.3 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil/coolant spill containment kit. Expendable/consumable items (example hoses, oil, chemicals, coolant, filters, O-rings/sealant, thermostat, fuse) shall be maintained in the onsite inventory.

6.4 Supplying of required repair parts, materials and supplies to troubleshoot the Chiller equipment is not covered by this contract.

6.5 Disposal of used oil and other toxic substances: The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the Contractor must show proof of authorized disposal of these toxic/hazardous substances.

7.0 SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module/program shall be given to the post upon completion of the work.

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8.0 EXCLUSIONS

The Contractor shall not assume responsibility for the following items of Chiller equipment service, which are not included in this contract:

a. Supplying of required repair parts without an approved purchase order from

Embassy Contracting Officer.

b. Emergency repair call service

c. Servicing of any other equipment which is not included in this SOW - Pricing table

2.2 to 2.6.

9.0 INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract.

The Contractor's assumption of absolute liability is independent of any insurance policies.

Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Comprehensive General Liability

(1) BODILY INJURY, ON OR OFF THE SITE, IN UAE DIRHAMS

Cumulative 1,000,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN UAE DIRHAMS

Cumulative 1,000,000.00

9.2 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

10.0 PERMITS

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

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11.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

12.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

The Contractor shall physically inventory all Government furnished property in its possession.

Physical inventories consist of sighting, tagging or marking, describing, recording, reporting, and reconciling the property with written records. The Contractor shall conduct these physical inventories annually during the contract and at the completion or termination of the contract, as directed by the COR. Unless approved in advance by the Contracting Officer, personnel other than those who maintain the property records or who have custody of the property shall conduct the inventory.

13.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

13.1 This plan provides an effective method to promote satisfactory Contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Perform all required scheduled

Preventive maintenance services for

Chiller equipment set forth in the scope of work.

1. through 12. All required services are performed and no more than one

(1) customer complaint is received per yearly PM Service visit.

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the

Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

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13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

14.0 DELIVERABLES

The following items shall be delivered under this contract:

Description Clause

Reference

Delivery Date Deliver To

Names, biographic data, police clearance on Contractor personnel

3.2 of SOW 10 days after contract award.

COR

Copy of Insurance Certificates -

Comprehensive/General

Liability/WCP

9.2 of SOW 10 days after contract award.

CO

Copy of Defense Base Act (DBA)

Insurance Policy/Certificate

Section 3, A.1 10 days after contract award.

CO

Submission of formal PM Service report

4.11.1 of SOW Within 15 calendar days after completion of each maintenance service.

COR

Invoice – for all work required, performed, and accepted

2.0 of Section 1 After completion of each maintenance service.

FMO

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ATTACHMENT 1

GOVERNMENT FURNISHED PROPERTY

Chiller (Refrigerant R143A) Sl. No. 11552M14003863

Chiller (Refrigerant R143A) Sl. No. 11552M14003862

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EXHIBIT A

STATEMENT OF WORK

I. GENERAL INFORMATION:

The United States Embassy in Abu Dhabi requires professional services and contractor cost proposals to perform preventive maintenance services of the Embassy Compound Air-cooled

Chillers.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT:

Chiller (Refrigerant R143A) Sl. No. 11552M14003863

Chiller (Refrigerant R143A) Sl. No. 11552M14003862

III. GENERAL REQUIREMENTS:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within fifteen (15) business days of each maintenance visit.

The Government has the following manuals:

a. Operation & Maintenance manual of Chiller 1 & 2.

b. Operation & Maintenance manual of Chiller 3.

IV. SCOPE OF WORK - - CHILLERS ANNUAL MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data

Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

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The Contractor shall inventory, supply and replace expendable parts (e.g., filters, hoses, O-rings/gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, oil, chemicals, coolant, filters, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personnel protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be new and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved.

Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.

Refrigerants, parts and maintenance materials delivered to the post are to be new and unused.

Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

Water Treatment Considerations

A proper water treatment program, administered under the supervision of a competent water treatment specialist, is an essential part of routine maintenance to ensure the safe operation and longevity of chilled water system equipment, as well as other system components.

Embassy has a separate contract with a third-party Contractor to have the water sampling/quality checked on quarterly basis. The water treatment program is to monitor/control the following situations:

- Corrosion

- Scale Formation

- Biological Fouling

The Chiller PM Service Contractor shall verify the condition of the Chilled water pipelines and record the condition of the pipes/its associated equipment in the report, as a part of the PM Service checks.

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

11. Check manufacturer’s specifications for the maximum number of plugged tubes.

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12. Allow only qualified personnel to do maintenance work on this equipment.

At a minimum, the following work must be done:

1. Use appropriate personal protective equipment (PPE) when preforming work.

2. Check all work areas, tools and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with facilities.

5. Before de-energizing equipment, verify operation of back-up power before shutdown.

Return to normal after verification and proceed with shut down for maintenance.

6. Follow LOTO procedures.

7. Lock out and disconnect/open all sources of power before preforming any work/cleaning inside equipment that has exposed live parts or present an electrical hazard.

8. Review and follow the manufacturer’s instructions for the service/cleaning requirements of equipment.

9. Remove LOTO in accordance with appropriate procedures.

10. Record results of control work/testing in history log, if applicable.

11. Simulate utility outage after maintenance is completed to verify back up power preforms as required.

12. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum the Contractor shall comply with the following:

1. Contractor shall submit worksheet/checklist that will be used for preforming maintenance/cleaning service to the COR for review,

2. A discrepancy report shall be submitted to the COR immediately upon discovery of any conditions that could result in equipment failure.

3. Inspection report shall be submitted to the COR within seven days of completing work.

4. All lab analysis and reports shall be in English.

MAINTENANCE PROCEDURES:

Check List – For performing Chiller 1, 2 & 3 equipment Annual PM Service

Mechanical:

Note: Prior carrying out the Chiller annual PM Service, run test the equipment and log the initial chiller data to assess the condition of the chiller.

1. Check for visual and audible operation of the chiller unit for proper operation, excessive noise, or vibration.

2. Physically check the chiller for oil traces for refrigerant leaks.

3. Run system diagnostics test.

4. Check oil level in oil separator sight glass.

5. Replace the oil filter and gaskets.

6. Check liquid line sight glass/moisture indicator, oil, and refrigerant pressures.

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7. Check refrigerant level in the evaporator sight glass while running full load for 10 to 15 minutes.

8. Record system operating temperatures and pressures in the checklist.

9. Replace the oil annually.

10. Inspect plumbing and valves for leaks, adjust as necessary.

11. Check compressor and evaporator heater operation.

12. Check superheat on the evaporator and the economizer feed to the compressor.

13. Check condenser sub-cooling. Check for dirt in the panel. Check door gasket for sealing integrity.

14. Replace filter core drier.

15. Replace oil cooler filter drier.

16. Fill out maintenance checklist and report deficiencies.

17. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

18. Check all strainers, valves, etc.

19. Check heater mounting screws for tightness.

20. Thoroughly clean evaporator and condenser tubes.

21. Check the oil level and refrigerant charge.

22. Conduct vibration analysis of motor & assembly: Check all alignments to specifications.

23. Check all seals.

24. Lubricate shaft bearings and motor bearings as required.

25. Check superheat and sub-cooling temperatures.

26. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

27. Exercise the butterfly valves and valves.

28. Check the chiller for leaks. Add refrigerant if low. Record amounts and address leakage problems.

29. Thoroughly clean intake side condenser coils, fans, and intake screens.

30. Fill out maintenance checklist and report deficiencies.

31. Have a qualified laboratory perform a compressor oil analysis to determine system moisture content and acid level.

32. Check glycol concentration on low temp. or other applications where freezing may be a problem.

33. Check the glycol hoses and clamps.

34. VSD glycol condition and change every 3 years or as per manufacturer recommendation.

35. Inspect all piping components for leaks and damage. Clean all water strainers.

36. Clean and repaint any components that show corrosion.

37. Check condenser coils for dirt/debris and clean as necessary.

38. Clean the condenser fans. Check the fan assemblies for proper clearance in the fan shroud openings and for motor shaft misalignment or abnormal endplay, vibration, and noise.

39. Check the fan blades wear and tear.

40. Vacuum dust and dirt from heat sink fins

41. Check ventilation fans for proper operation and clean as needed.

42. Lubricate all moving parts with proper lubricant.

43. Clean interior of cabinet.

44. Clean exterior of cabinet.

45. Energize circuit and check operation of starter and any pilot lights. Replace as required.

46. Remove debris from worksite.

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47. Perform operational test and return to service.

Electrical & Controls:

1. Check programmable operating setpoints and safety cutouts. assure they are correct for the application.

2. Verify motor amperage load limit.

3. Check contactors, sensors, transducers, and mechanical safety limits.

4. Check oil heater and thermostat.

5. Check the flow switch operation and valves.

6. Check line voltage, motor & output phase balance.

7. Leak test the chiller, check operating and safety controls, and inspect electrical components for proper operation.

8. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

9. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

10. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

11. Check all control wiring connections for tightness.

12. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

13. On units equipped with motor reversing capacity, check mechanical interlock.

14. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

15. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10

b. Confirm the VFD doors and covers are in

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check tightness of connections to drum controller.

16. Check starters contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

Panel, Electronic Controls:

1. Check for dirt in the panel. check door gasket sealing integrity.

2. Clean panel interior.

3. Verify functionality of supported devices.

4. Clean ventilation filter and fan (if applicable).

5. Record and report equipment damage or deficiencies.

6. Record results in the equipment history log

7. Replace battery where applicable.

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SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL RODUCTS AND COMMERCIAL

SERVICES (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar

2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun

2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov

2021) (41 U.S.C. 3509)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

__(4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_(5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

__(7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section

743 of Div. C).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14

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__(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__(9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of

Division R of Pub. L. 117-328).

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply

Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec

2023) ( Pub. L. 115–390, title II).

__(11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec

2023) ( Pub. L. 115–390, title II).

__(ii) Alternate I (Dec 2023) of 52.204-30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) ( 41 U.S.C. 2313).

__(14) [Reserved].

__(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022)

( 15 U.S.C. 657a).

__(16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__(1…