19TC1026R0001_Cover Letter.pdf
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- Solicitation number
- 19TC1026R0001
- Issued by
-
Department of State US Embassy Abu Dhabi
About this file
This document is a Request for Proposals (RFP) solicitation letter from the U.S. Embassy Abu Dhabi for preventive maintenance services for chiller equipment systems. The solicitation number is 19TC1026R0001, issued January 13, 2026, by Contracting Officer Gregory Stoneberg. The U.S. Government intends to award a contract to the responsible offeror whose proposal meets requirements and offers the lowest price, with award anticipated based on initial proposals without discussions, though discussions with offerors in the competitive range are reserved as a possibility.
Proposals must be submitted electronically in English by February 11, 2026, at 4:00 pm (local time) to AbuDhabiContracts@state.gov with a copy to JohnJM@state.gov. All documents must be in PDF format with a total file size not exceeding 10MB. Required proposal documents include SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), additional information per Section 3, and proof of System for Award Management (SAM) registration. A mandatory pre-proposal conference and site visit will be held January 22, 2026, at 9:30 am (local time) at the Embassy; registration must be completed by January 20, 2026, at 10:00 am. Offerors must be registered in SAM at https://www.sam.gov prior to proposal submission as required by FAR 4.1102; proposals from unregistered offerors will not be considered. Late or incomplete proposals will not be considered.
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Text version
Embassy of the United States of America Abu Dhabi, United Arab Emirates
January 13, 2026
Dear Prospective Offeror:
Subject: Request for Proposals number 19TC1026R0001
The U.S. Embassy Abu Dhabi invites your company to submit a proposal for preventive maintenance services for chiller equipment systems, as detailed in the attached Request for
Proposals (RFP). Please review Section 3 of the solicitation for submission instructions, complete all required sections of the attached documents, and submit your proposal electronically.
The U.S. Government intends to award a contract to the responsible offeror whose proposal meets the requirements and offers the lowest price. We anticipate making an award based on initial proposals without discussions; however, we reserve the right to hold discussions with offerors in the competitive range if necessary.
A pre-proposal conference and site visit will be held on January 22, 2026, at 09:30 am (local time) at the U.S. Embassy Abu Dhabi. To attend, please complete the attached Site Visit Registration
Form and submit it by January 20, 2026, at 10:00 am to AbuDhabiContracts@state.gov, with a copy to JohnJM@state.gov. Use the subject line: “Site Visit Registration Form – Solicitation No.
19TC1026R0001.”
Proposals must be submitted in English by February 11, 2026, at 4:00 pm (local time). Proposals must be in English. Late or incomplete proposals will not be considered. Submit your proposal electronically to AbuDhabiContracts@state.gov, with a copy to JohnJM@state.gov, using the subject line: “Proposal Enclosed – Solicitation No. 19TC1026R0001.” All documents must be in
PDF, and the total file size must not exceed 10MB. If your submission exceeds this limit, please send separate files in multiple emails, each under 10MB.
To be considered, your proposal must include the following completed documents:
1. SF-1449
2. Section 1, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submitting a proposal, as required by FAR 4.1102. Proposals from offerors not registered in SAM at the time of submission will not be considered. We strongly encourage interested companies to register in SAM as soon as possible.
mailto:AbuDhabiContracts@state.gov mailto:JohnJM@state.gov mailto:AbuDhabiContracts@state.gov mailto:JohnJM@state.gov https://www.sam.gov/
Thank you for your interest in this opportunity. We look forward to receiving your proposal.
Sincerely, ------signed-----
Gregroy Stoneberg
Contracting Officer
Attachments:
• Solicitation (Request for Proposal)
• Site Visit Registration Form
• Document Submission Checklist
File details come from the government source that posted it. Updated .