19TC1026R0001_Document Submission Checklist_Ref. Section 3.pdf

Document Submission Checklist for RFP # 19TC1026R0001

For each item below, please confirm submission by selecting "Yes" or "No."

Srl. # Document Yes No

1. SF-1449 Cover page (Blocks 12, 17, 19-24, and 30 as appropriate)

2. Section 1 – Pricing Table

3. Section 3. A.2 (a)

Name of the Project Manager (PM) and confirmation whether PM understands written and spoken English.

4. Section 3. A.2 (b)

At a minimum, the Project Manager must have five years of professional experience in managing

York/Trane Chiller PM Service team and expertise in troubleshooting the Chillers. Submit resume of the

Project Manager that details his/her professional experience.

5. Section 3. A.2 (c)

Evidence that the offeror operates an established business with a permanent address, and telephone listing.

6. Section 3. A.2 (d)

Proof of active SAM registration including the SAM

Unique Entity Identification (UEI) number and CAGE code.

7. Section 3. A.2 (3)

Provide following information for at-least five of the

Chiller Preventive maintenance services completed in the past three years (year 2023 to 2025), demonstrating prior experience with relevant past performance information and references.

Following information must be submitted for each contract:

(a) Date of contract awarded.

(b) Date of completion of contract:

(c) Place of performance:

(d) Value of contract:

(e) Contact name of the client:

(f) Contact Telephone or cell numbers:

(g) Contact email addresses:

(h) Brief the type of service/work performed.

Provide details on the capacity/type of the chiller service and service work that your company performed.

8. Section 3. A.2 (4)

Provide a list of Chiller maintenance service personnel in your company who are trained to perform the requested service. Attach a copy of their training certificate.

9. Section 3. A.2 (5)

Provide a list of the following on proposed Chiller maintenance service:

a. Tools

b. Equipment.

10. Section 3. A.2 (6)

Provide a copy of valid authorized service provider certification of the offeror that authorizes the offeror to perform the requested York/Trane Chiller PM service. The authorized certification must be obtained either from Johnson Controls or Trane Chiller

Manufacturer.

11. Section 3. A.2 (7)

Submit a copy of valid commercial license of your company issued by the local government.

12. Section 3. A.2 (8)

Submit a detailed work plan (methodology) taking into account all work elements in Section 1, Performance Work Statement.

13. Section 3. A.2 (9)

Submit a quality plan of ensuring quality of services including but not limited to contract administration and oversight.

14. Section 3. A.2 (10)

Provide a confirmation that offeror has ability to supply the required new and original consumables and spare parts (when requested by Embassy through a separate PO) to perform all necessary inspection, specialized tests/diagnostic/programming and servicing of Chillers equipment as required by the contract.

15. Section 3. A.2 (11)

Submit a copy of valid Workmen Compensation

Certificate of Insurance(s).

16. Section 3. A.2 (12)

Submit a copy of past three years (year 2022 to 2024) audited financial statement of the offeror.

17. Section 3. A.2 (13)

Provide confirmation that the requested Chiller PM service will be performed by the offeror and no portion of the contract will be sub-contracted out.

18. Section 3. B.

Proposal Submission: Pricing and Technical Proposals must be submitted separately, as per the instructions listed in paragraphs A(1)-(13) above.

34. Section 5 – Representations and Certifications