Pre-Proposal Conference Slides.pdf

U . S . EMBASSY JUBA | COMMUNICATIONS C I RCU ITRY

PRE-PROPOSAL CONFERENCE

SO L IC ITAT ION # :

19S S3022Q0001

WELCOME

SOLIC ITAT ION : 19SS3022Q0001 | COMMUNICATIONS C IRCU ITRY

Key Contract Personnel

Griffin LeNoir– Contracting Officer

Doc Meyer- Information Management Officer

Emmanuel Mattia– Contracting Officer’s Representative (COR ) and Computer Systems Manager

Samuel Sula– Procurement Specialist

Mono Moses- Procurement Assistant

S O L IC I T AT IO N : 19SS 3022Q0001 | CO MMU N I C AT IO N S C I R C U I T R Y

HOUSEKEEPING

▪ Please Sign-In

▪ This Presentation is Being Recorded and Posted to SAM.gov.

▪ No Side Conversations with Embassy Staff

▪ All Questions will be Answered on SAM.gov

▪ Only Answers in Writing on SAM.gov are Official

▪ In the event of conflicting information, the Solicitation on SAM.gov and any amendments are the only official source of information

Conference Agenda

Contract Overview – Griffin LeNoir

Important Dates

Evaluation Factors

Technical Determinators

Minimum Requirements

Responsibility Determination

Submiss ions Checklist

S ite Survey – Doc Meyer and Emmanuel Mattia

Contract Overview Contract Type:

• Firm Fixed Price Service Contract

• One-year base period with four option years

Best Value using the Comparative Evaluation process authorized in FAR 13.106-2(b)(3)

• Compliance Review

• Respons ibility Determination

• Standards of Respons ibility

• Comparative Analys is

• Price Analysis

We don’t sign your contract, you sign ours. Only our terms/conditions apply.

Zadroga Act (page 4) 2% excise tax on all payments

Circuit Downtime and Credits (pages 22 – 24)

Important Dates

Deadline for Questions:

Friday, August 5, 2022, before 12:00 noon

(CAT)

Clarifications and questions must be submitted in writing via email to:

JubaP rocurement@State.gov

To be posted on SAM.gov on August 10, 2022, to include:

▪ Pre-Proposal Conference Notes

▪ Official Responses to Clarifications and Questions

Company names and authors of questions will be excluded

Due Date for Proposals:

Thursday August 30, 2022, before 11:59 p.m.

(CAT)

Proposals must be submitted in writing via email to JubaP rocurement@State.gov

Section 4 - Evaluation Factors (pages 52-55) Compliance Review: Completeness and compliance with terms, evidence that minimum technical requirements are met.

Comparative Evaluation: item-by-item comparison is performed by comparing each offer directly to one another to determine which provides the best value to the Department utilizing technical, past performance criteria and price as described below. This is NOT a low price technically acceptable or trade-off process. This solicitation neither requires nor prohibits the selection of the lowest priced acceptable offer. Evaluation Criteria:

Technical: Speed, Number of IP Addresses, Mode of Transportation, Line Quality.

Past Performance: significant past performance superiority that would support an award to a higher priced offer.

Price Analysis: evaluated to ensure the proposed price is fair and reasonable.

Responsibility Determination: The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1.

Technical Discriminators (pages 53)

MINIMUM TECHNICAL REQUIREMENTS Non-Price/Quality Discriminators

Speed Bandwidth in excess of required minimums

Number of IP Addresses Number of addresses in excess of required minimums

Mode of Transportation Extent of fiber optics interface connectors usage

Line Quality Evidence of reliability in achieving a. Packet Loss <=.5% b. Availability of 99.9%.

Minimum Requirements (pages 11-25) See Section I Scope of Work for complete requirements

CLIN Type of Service Mode Interface Speed # of IP Addresses

0001 Dedicated Internet Channel

Fiber LC Fiber* 30Mbps /28 subnet static Public IP addresses

0002 Point-to-Point / Clear channel

Fiber LC Fiber* 30Mbps /28 subnet static Public IP addresses

0003 Dedicated Internet Channel

Fiber LC Fiber* 5Mbps 8 public IP Addresses

0004 Dedicated Internet Channel

Wireless RJ45 Cat.6

7Mbps 1 Public IP Address

0005 Dedicated Internet Channel

Wireless RJ45 Cat.6

3Mbps 1 Public IP Address

0006 Dedicated Internet Channel

Wireless RJ45 Cat.6

5Mbps 1 Public IP Address

0007 Dedicated Internet Channel

Fiber RJ45 Cat.6

5Mbps 1 Public IP Address

Responsibility Determination (page 54)

The Government will make a responsibility determination by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

1. Adequate financial resources or the ability to obtain them;

2. Ability to comply with the required performance period, taking into consideration all ex isting commercial and governmental business commitments;

3. Satisfactory record of integrity and business ethics;

4. Necessary organization, experience , and skills or the ability to obtain them;

5. Necessary equipment and facilities or the ability to obtain them; and

6. Be otherwise qualified and eligible to rece ive an award under applicable laws and regulations .

7. SAM Registration

Submissions Checklist (from Cover Letter)

1. SF-1449

2. Section 1 - Pricing

3. Section 5 – Representations and Certifications

4. Section 3 – Additional Informatio1

5. Proof of SAM Registration

This checklist is provided as an unofficial resources. For complete instructions refer to the solicitation post on SAM.gov.

1. SF-1449 (page 1)

Offeror to Complete Blocks 12, 17a, 17b, 30a, 30b, and 30c.

❑Box 12-Discount terms for prompt payment, if any. Otherwise, blank.

❑Box 17a- Contractor Legal Business Name, Address, Email and Phone Number

❑Box 17b Remittance is by Electronic Funds Transfer, however if remittance address is other than the address in 17, mark this box and provide remittance address on page 43.

❑Box 30a Signature of Authorized Representative of Contractor

❑Box 30b Printed Name and Title of Signer

❑Box 30c Date signed

2. Section 1 – Pricing (pages 4-10)

Offerors are encouraged to submit pricing for ALL items (CLINS) as presented in the Section 1, SF-1449 Continuation (Pricing), but may choose to submit a bid for only select CLINs (or just one CLIN), as preferred. The firm fixed prices are in U.S. Dollar (USD/$)

❑Complete unit (monthly) pricing for all CLINs pages 5-9.

❑Complete total price for all CLINs pages 5-9.

❑Complete one-time initial installation price, if any, page 5.

❑Complete Grand Total, for base year and option years, page 5-9.

❑Complete Grant Total Contract Price, including all option years, page 10.

3. Section 5 – Representations and Certifications (pages 56-82)

❑Review 52.204-24 and provide a response on page 57.

❑Review 52.204-26 and provide a response on page 58.

❑Review 52.212-3 and provide a response on:

❑ Page 63, paragraph b only, if the Offeror has completed the annual representations and certification electronically on sam.gov.

❑Page 63-79, paragraph c thru v, if the Offeror has not completed the annual representations and certification electronically on sam.gov.

❑Review 52.229-11 and provide response on page 80.

❑Review 52.252-1 and 52.225-25 and 652.255-70 on page 82.

4. Section 3 – Additional Information as Required (pages 47-51) Solicitation Provisions

Each Offer must consist of the following:

❑List of clients over the past five (5) years and references. Provide:

❑Dates of contracts, places of performance, value of contracts, contact names, telephone numbers and email addresses.

❑Evidence that the offer can provide he necessary personnel, equipment, and financial resources needed to perform the work.

❑Address offerors plan to obtain all licenses and permits required by local law. If offeror already posses the locally required licenses and permits, a copy shall be provided.

❑Evidence of current SAM registration.

4. Section 3 – Additional Information as Required (pages 47-48) Continued

The offeror’s strategic plan for VPN, Internet Services, and Circuitry services to include, but not limited to:

❑(a) A work plan taking into account all work elements in Section 1, Performance Work Statement (page 11-25)

❑(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract.

Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

❑(c) Plan of ensuring quality of services including but not limited to contract administration and oversight;

❑(d) Identify if the offeror has direct connection capability with major United States of America (U.S.A) telecommunication providers (ISPs) at Internet tier 1 level, having alternative line channels or backups in case of main Internet path malfunctioning, if not, identify offeror’s primary (tier 1) provider; and

❑(e) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

5. Proof of SAM Registration

The system used for registering to do business with the federal government, listing contract opportunities, capturing contractor performance, viewing contract data, searching assistance listings, reporting subcontracts, and more.

YOU MUST HAVE PROOF OF A CURRENT REGISTRATION AT SAM.GOV TO BE ELIGIBLE

FOR THIS CONTRACT.

REGISTRATION MUST BE STARTED AT THE TIME YOU SUBMIT YOUR PROPOSAL.

Need Help?

Visit:

https://sam.gov/content/help

Email: JubaProcurement@State.gov https://sam.gov/content/help

Section 2 Contract Clauses (pages 26-46)

Review and understand clauses as indicated.

Site Visit Locations (pages 83-90)

Visit Telecommunications Service Entrance Facilities (TSEF) rooms.

Please:

Stay with your escort No Side Conversations with Embassy Staff No Photographs, take notes of your observations as needed