19SS3022Q0001 Amendment of Solicitation A00001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Embassy of the United States of America Juba, South Sudan

August 16, 2022

Questions and Answers, and Minutes from Pre-Proposal Conference on August 3, 2022 –

Solicitation#19SS3022Q0001 for Communications Circuitry.

Introduction

The Contracting Officer welcomed all attendees and introduced:

Griffin LeNoir, Contracting Officer

Doc Meyer, Information Management Officer

Emmanuel Mattia, Contracting Officer’s Representative (COR) and Computer Systems Manager

Samuel Sula, Procurement Specialist

Mono Moses, Procurement Assistant

A PowerPoint presentation was used to guide the conference and is posted on sam.gov.

Attendees were reminded that nothing presented during this conference should be construed as an amendment or change to the solicitation. Any amendment to the solicitation will be posted in writing on sam.gov. In the event of conflicting information, the solicitation is the only official representation.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

Section 4 – Evaluation Factors (pages 52-55)

Technical Discriminators (page 53)

Minimum Requirements (pages 11-25)

Responsibility Determination (page 54)

Section 1 – Pricing (pages 4-10)

Representations and Certifications (pages 56-82)

Section 3 – Solicitation Provisions (pages 47-51)

Proof of SAM Registration

Section 2 – Contract Clauses (pages 26-46)

Site Visit – Locations (pages 83-90)

Questions

The following questions were asked ring the conference:

1. Will the contractors be allowed to visit the CLIN locations?

Yes, at the conclusion of this presentation, there will be a site visit to each service location, see page 83-90 of the solicitation.

2. CLIN number seven requests fiber as a mode of transportation but the termination is RJ45, is it by mistake or?

No, it is not a mistake. The requirements for each CLIN are specific and identified in the statement of work, pages 11-25. For CLIN 7, and subsequent option year CLINs, the mode is

Fiber, and the Interface is RJ45 Cat.6.

3. Multi-mode isn’t supported over long distances, like that from the ISP data center to the

Embassy Compound. Does that mean the ISP must have a router at your premises?

The requirements for each CLIN are specific and identified in the statement of work, pages 11-

25. The contractor, within the parameters of the solicitation, is authorized to have a router or other equipment on our premises as part of its proposal.

4. For CLIN 2, is the extension of the fiber from the U.S. Embassy direct to the Residential facility or must the ISP run the fiber direct from the ISP command center to the Residential facility?

The requirements for each CLIN are specific and identified in the statement of work, pages 11-

25. For CLIN 2, and subsequent option year CLINs, the type of service is point-to-point/clear channel. The contractor has the liberty to propose any solution it chooses that adheres to the requirements of the solicitation. That could include, but is not limited to, a point-to-point fiber connection direct from the Embassy to the Residential facility, or a point-to-point fiber connection from the Embassy to the Residential facility that transits the ISP’s data center.

5. For CLIN 1, the secondary award, how does the SLA apply for downtime. For the secondary, how do you measure the SLA, if you do not put traffic on the link?

For CLIN 1, and subsequent option year CLINs, the SLA standards and the downtime credit requirements (page 22), as with all provisions of the solicitation, apply equally to both awards, the primary and the secondary. The Embassy will monitor both services and expect the service as described in the solicitation.

6. What is the due date for the proposal?

As indicated in page 1 of the solicitation, proposals must be submitted by 11:59 p.m. local time on Friday, August 26, 2022.

7. How do we put amount total price in section 32, and 24, page 1 in the solicitation?

As indicated on page 1 of the solicitation, the pricing (items 19-16) is attached. Pricing must be entered on pages 5-10.

8. Regarding bandwidth, what if a vendor has other options, where does the vendor put the pricing?

Vendors are permitted to make multiple offers per one or more CLINs. The contractor must submit complete proposals per offer, otherwise make completely clear what provisions of their offer (including, but not limited to pricing) are adjusted per offer.

9. Clause 52.204-24, is the exclusion limited to U.S. facility or up to third party?

Page 56 states that the prohibition applies to “an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.”

10. Clause 52.204-24, does the exclusion imply to passive devices such as cables?

Page 56 states that “nothing in the prohibition shall be construed to Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.”

Conclusion

The Conference concluded and attendees were thanked for their presence and expression of interest in providing service to the U.S. Government. The meeting was adjourned.

Sincerely, Griffin P. LeNoir

Contracting Officer

Kololo Road Juba, South Sudan

U.S. Embassy Juba Juba, South Sudan