Pre-proposal Conference Minutes.docx

PRE-PROPOSAL CONFERENCE MINUTES

Introduction The Contracting Officer welcomed all attendees and introduced the attendees representing the Government: COR, IMO, GSO and Procurement.

Discussion of the Solicitation Package Procurement highlighted the following:

1. Due date. In order to be considered proposals must be received before April 12 at 4:00 pm. No electronic offers will be accepted. Offers may be sent my mail or delivered in person.

2. SAM. Contractors need to be registered in the SAM database prior to contract award.

3. Length of contract. The contract is for one year with two option years at the choice of the Government. The rates for the option years are not subject to renegotiation once the contract is signed.

4. Quantities. All quantities in the solicitation are estimates only.

5. Evaluation factors. Change in the evaluation factors.

6. Proposals. Proposals must be complete and include all the required information in order to be considered.

Procurement went over the solicitation package and explained in detail everything that needs to be completed and attached.

Questions Pocurement read all questions that had been received prior to the conference and invited additional questions.

The following question was asked:

· May we provide one price for part of the equipment under CLIN 59 and a different price for the remaining equipment (that is two different prices under the same CLIN)?

Procurement advised that all questions and answers will be provided to all companies on the solicitation mailing list.

Conclusion The conference concluded and attendees were thanked for their presence and expression of interest in serving the US Government. The meeting was adjourned.