QUESTIONS AND ANSWERS_19RP3825Q0116.pdf

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QUESTIONS AND ANSWERS

RFQ No. 19RP3825Q0116

SUPPLY AND REPLACEMENT OF POWER MONITORING SYSTEM

Q1: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

A1: The current PMS was part of the 2010 OBO construction contract with Makati Development Corporation (MDC). The specific contract number is not available.

Q2: Photos of Panel and Workstation

Kindly send us recent photos of the actual panel and workstation setup to help us assess integration requirements and validate the physical layout.

A2: Refer to Amendment 002

Q3: PLC Relevance and Requirement

Does the PLC function solely as a receiver for the gateways, or does it serve other purposes within the system?

A3: Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

4.1.d on page 3

Q4: Relays, Terminal Blocks, and Fuses

May we clarify if there is a specific integration plan for these components—such as utilizing the existing panel—or will the final layout and mounting approach be left to our discretion based on the upgraded design we intend to implement?

A4: Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

3.3 on page 2

Q5: Power Meter

May we request the brand and model of the existing power meter?

A5: Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

5.1 on page 4

Q6: May we request for the copy of pictures of equipment and devices during our site survey and other technical details other than what we have, if any.

A6: Refer to Amendment 002

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Q7: May we also ask for the models and brands of power meters used for our compatibility check and supported devices.

A7: Refer to A5

Q8: Existing System and Equipment Details

a) The SOW references 140 devices to be monitored. Could you kindly confirm:

o Are these all meters?

o Can you provide a complete equipment list, including models and locations?

o Is it possible to categorize them as entry-level, mid-range, or high-end devices?

b) What is the size and type of the existing electrical panels at NOX1 and NOX2?

c) Can you provide internal photos of the existing panels and PMS cabinets?

d) What is the existing power supply configuration - AC or DC?

e) What are the current versions of the PME software and SQL Server in use?

f) Will the replacement network switch be installed inside the existing NOX panels, or will a separate data cabinet be provided?

A8: a) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 3.7 on page 3

b) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 5.2 on page 4

c) Refer to A5

d) Refer to ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 4.1 on page 3

e) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 5.3 on page 4

f) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

3.3 on page 2

Q9: System Integration and Controls

a) Can you provide a points list for the PLC? Does it only monitor breaker status and trip status, or are there additional control/monitoring points?

b) Would it be possible to share a Single-Line Diagram (SLD) or schematic to help us understand the system topology and power distribution architecture?

c) Are the existing metering devices Modbus-compatible, or will any require protocol conversion or replacement?

d) Should the new PMS integrate with an existing SCADA, BMS, or third-party system?

Or is it expected to function as a standalone platform?

e) Will the U.S. Embassy provide access to legacy PMS documentation (e.g., as-builts, panel schedules, software configs) to support data migration and system integration?

A9: a) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 4.1.d on page 3.

b) Refer to Amendment 002

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c) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

5.1 on page 4

d) Refer to ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 3.8 on page 3

e) Refer to ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 3.10 on page 3

Q10: Software, Licensing, and User Requirements

a) Should the contractor supply all required software licenses and activations, or will these be provided by the U.S. Government?

b) Will the system require multi-user access or role-based user management?

c) Should the PMS allow for remote access within a closed LAN environment (non-internet connected)?

d) Are there any design standards, visual templates, or naming conventions required for the graphic user interface (GUI)?

A10: a) Refer to ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 3.5 on page 3.

b) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 5.3 on page 5

c) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 3.8 on page 3

d) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 3.11 on page 3

Q11: Timeline, Site Access, and Installation Conditions

a) The SOW indicates a performance timeline of 8 weeks. Kindly confirm whether this refers to calendar days or working days.

b) Will site access be available immediately upon contract award, or will personnel require security vetting or clearance prior to mobilization?

c) Are there any constraints related to ongoing operations at NOX1 or NOX2 during the installation period?

d) Is there a preferred installation sequence between the two buildings, or can work be performed concurrently?

A11: a) Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 3.14 on page 3

b) Refer to Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph II.C

c) There are no identified constraints at this time. The Contracting Officer’s Representative (COR) will notify the Contractor of any developments that may impact work during the installation period.

d) The Contractor is responsible for determining the installation sequence and must inform the COR accordingly.

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Q12: Visual References and Layout

a) Aside from the schematic in Attachment 2, may we request the following:

o Site layout or floor plans for NOX1 and NOX2 o Metering locations o Rack or cabinet layout (existing or proposed)

b) Are there any available reference photos of the current server/workstation setup, metering panels, or PMS infrastructure?

A12: a) Refer to Amendment 002. The floor plans and old diagram will be provided after contract award

b) Refer to Amendment 002

Q13: Logistics, Delivery, and Regulatory Requirements

a) Will delivery of equipment be made through a designated loading dock or staging area? Are handling equipment (e.g., forklift) and temporary storage available on-site?

b) Are there any restrictions on vehicle size, delivery hours, or offloading procedures we should plan for?

c) Will the U.S. Embassy’s GSO handle customs clearance, or should our pricing include freight forwarding and customs brokerage?

d) Are there any Philippine regulatory certifications (e.g., ICC, BPS, import permits) that must be secured by the contractor prior to delivery?

A13: a) Refer to ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph 3.15 on page 3.

b) Refer to Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement, Paragraph II.C and D on page 4.

c) No, the U.S. Embassy’s GSO will NOT handle customs clearance. Refer to Section 1.I.C on page 3.

d) It is the contractor’s responsibility to determine whether the items they plan to deliver under this solicitation require any Philippine regulatory certifications.

Q14: Under SOW 3.10 – What is the format of the current database that the application is using, as well as its retention or storage capacity?

A14: Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

3.10 and 4.3 on page 3-4.

Q15: Confirming the list of field equipment is capable of MODBUS MSTP communications.

A15: Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

5.1 on page 4.

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Q16: Is the MODBUS communication from the equipment before it was connected to Gateway or the gateway provide the MODBUS communication to equipment (Gateway converts the communication to MODBUS)?

A16: Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

4.1.c on page 3.

A17: Since this is MODbus, can you please provide us with the list of parameters that were being provided by each device?

A17: Refer to Amendment 002 and ATTACHMENT 1 – STATEMENT OF WORK, Subparagraph

5.1. on page 4.

A18: Can you please share with us the list of those 140 field devices mentioned in the SOW?

A18: Refer to Amendment 002

A19: As mentioned also in the prebid meeting, contractors must provide 2 to 3 existing customers or client references where we did the same scope. Kindly confirm if we can use the reference from our Subcon?

A19: Refer to Section 3, Paragraph A.2 on pages 24-26.