24Q0080 - QA.pdf
PDF 131 KB Posted
- Solicitation number
- 19PM0724Q0080
- Issued by
-
Department of State
About this file
This document is a Question and Answer (Q&A) summary related to a Request for Quotations (RFQ) for a Preventative Maintenance Service Contract (PMSC) for the emergency generators at the U.S. Embassy in Panama City. The RFQ solicitation number is 19PM0724Q0080.
The key details are: There will be no site visit for this solicitation. Fluent English is not required for the technical personnel performing the maintenance. The current contractor is Distribuidora Cummins de Panama under contract 19PM0721P0709. The government will not share the budget, as this is a Lowest Price Technically Acceptable solicitation. Offerors can propose equivalent or better quality batteries, but the cost must be included in the fixed price. The coolant flush and valve clearance adjustments must also be included in the fixed price. Quotations are due by September 23rd, 2024 at 8:00am local time. Incomplete proposals will not be accepted, and the file size must not exceed 30MB.
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Text version
RFQ# 19PM0724Q0080 – NEC - Preventative Maintenance Service Contract (PMSC) - Embassy
Emergency Generator
UNCLASSIFIED
Question and Answer
1. Is there a site visit scheduled for this job? If so, let us know the date and time.
DOS answer: U.S. Embassy Panama City is not granting a site visit for this solicitation to anyone.
2. While we understand that English is typically required for official communications and documentation, we would like to confirm whether local engineers, who will be performing tasks such as preventive maintenance and troubleshooting, need to be proficient in English, or if proficiency in Spanish will suffice for these operational roles?
DOS answer: Fluent English is not required for technical personnel.
3. Is there a current contractor for this requirement? If so, could you please provide the award number and contractor name?
DOS answer: This is older equipment that has been maintained under one contract for U.S.
Embassy Panama City. Current contractor is Distribuidora Cummins de Panama under contract
19PM0721P0709.
4. Is the Government able to share its budget for this project?
DOS answer: No, budget won’t be shared to any bidder, please provide your best offer due -this is a Lowest Price Technically Acceptable solicitation.
5. Can we replace the batteries with equivalent or better ones as needed and propose this as a separate cost? Or battery replacement with the latest 12V Heavy Duty Maintenance-Free
Batteries after assessing generator specs?
DOS answer: Offeror can provide equivalent or better quality on the batteries, but it shall be in the fixed price of the contract. The minimum batteries requirement shall be the one specified by the Generator manufacturer.
6. Can we propose performing the coolant flush as needed, with this service offered as a separate cost? Or Valve clearance adjustments based on the average runtime for each generator (data currently unavailable)?
DOS answer: The coolant price must be included in the contract and no separate cost will be allowed. The contractor shall follow the specifications dictated by the SOW. The generators have an average of 300 to 350 hours of use.
RFQ# 19PM0724Q0080 – NEC - Preventative Maintenance Service Contract (PMSC) - Embassy
Emergency Generator
UNCLASSIFIED
7. Can we propose performing valve adjustments as needed, priced as a separate cost? Or at least one coolant flush within three years to ensure proper maintenance?
DOS answer: If the generator is up and running this activity will be done as a visual inspection and check the status of the valves. This needs to be included in the contract as part of the labor as described in the SOW. Annually the oil and coolant shall be changed.
File details come from the government source that posted it. Updated .