Updated RFQ 001 - 19PK4026Q5005.pdf

U.S. Consulate General Karachi

Date: April 10, 2026

Dear Prospective Quoter:

Subject: Solicitation No: 19PK4026Q5005 Provision of services for Supply and Installation of Concertina

Razor Wire at US Consulate General Karachi

Enclosed is a Request for Quotation (RFQ) for Provision of services for Supply and Installation of Concertina

Razor Wire at US Consulate General Karachi. If you would like to submit quotation, follow the instructions in

Section 3 & 4 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Consulate intends to conduct a pre-quotation site visit on April 16th, 2026, at 11:00am (Pakistan standard time). Offerors interested in attending must e-mail: KRCprocurementContracting@state.gov below details on or before April 14th, 2026, 15:00Hrs.

Full name/s

CNIC/s

Vehicle make

Vehicle model

Vehicle color

Vehicle registration #

Cell/phone contact#

Only two persons from each firm may participate in the pre-proposal site visit. Following the site visit all relevant questions must be submitted no later than COB 20th April 2026

Quotations are due by May 04th, 2026, 15:00Hrs (Pakistan standard time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Bids must be submitted electronically to Krcprocurementcontracting@state.gov. It is important to make sure the submission is made in

Adobe Acrobat (pdf) file format not to exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section B and Attachment 2: Quotation Breakdown by Divisions.

4. Section L Representations and Certifications

5. Additional information as required in Section J

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Ani A Akinbiyi.

Contracting Officer

United States Government https://www.sam.gov/

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19PK4026Q5005

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

April 10, PAGE OF PAGES

1/52

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR15910543

6. PROJECT NO.

Supply and Installation of Concertina Razor Wire

7. ISSUED BY CODE 8. ADDRESS OFFER TO

Contracting Officer, GSO-Procurement & Contracting Office

American Consulate General, Karachi

New TPX Area, Plot 3-5. Mai Kolachi

Karachi, Pakistan

Attn: 19PK4026Q5005 – GSO/Procurement, GSO-Procurement & Contracting Office

American Consulate General, Karachi

New TPX Area, Plot 3-5. Mai Kolachi

Karachi, Pakistan

9. FOR INFORMATION

CALL:

A. NAME

Syed Abdus Samad

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

+92-213-527-25211

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

TABLE OF CONTENTS

A. Price

B. Scope of Work

C. Packaging and Marking

D. Inspection and Acceptance

E. Deliveries/Performance

F. Administrative Data

G. Special Requirements

H. Clauses

I. List of Attachments

J. Quotation Information

K. Evaluation Criteria

L. Representations, Certifications, and other Statements of Offerors or Quoters

Attachments

Attachment 1: Sample Bank Letter of Guarantee (1 page)

Attachment 2: Breakdown of Price by Divisions of Specifications (1 page)

11. The Contractor shall begin performance within 10 calendar days and complete it within 30 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed/electronic offers in original and 02 copies to perform the work required are due at the place specified in Item 8 by 15:00 (hour) local time 04 May, 2026 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

U.S. Consulate General, Karachi

Karachi, Pakistan (Contracting Officer - CO)

U.S. Consulate General, Karachi

Karachi, Pakistan – (Financial Management Officer - FMO)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Ani A Akinbiyi.

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

Attachment 2: Breakdown of Price by Divisions of Specifications

Attachment 3: Drawings

Attachment 4: Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price PKR for Provision of Razor wire material supply as per the SOW PKR Per Meter

PKR Total

Total price of Installation of Razor wire (including all labor, materials, overhead and profit) PKR Per Meter

PKR Total

Grand Total (PKR)

Offerors are also required to submit breakdown of pricing as per “ATTACHMENT 2” Page 51 of RFQ

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S.

Embassy has a tax exemption certificate with the host government.

For any tax levied, a tax exemption certificate will be issued to your company with collaboration of Ministry of Foreign Affairs, Pakistan For Tax Exemption. Vendor must submit 1x commercial invoice (without GST) and 1x Sales Tax Invoice along with colored copy of NTN, STRN certificate along with ATL Status.

POST only Provide Tax exemption certificate for GST all other additional Taxes (if applicable) should be all inclusive within the price schedule/offers

Special Requirements” Risk Analysis Management (RAM)

Offers that fall within our competitive range require additional processing for companies wishing to do business with U.S. Mission, Pakistan.

This extra risk analysis vetting is performed on key contractor personnel, including host country, third country, U.S. citizens, and Legal Permanent Residents of the United States.

The vetting process applies to all contracts, purchase orders, delivery orders, Blanket

Purchase Agreements (BPAs), and BPA calls.

A request for information will be emailed to offerors in the competitive range or selected vendors, and all interested vendors must provide all information requested in the DS Form

4184, Risk Analysis Information. Vendors are required to submit the requested data required for vetting via a secure online portal linking them to the Risk Analysis Management (RAM) office; access to the Portal and instructions for creating an account will be provided to the vendor by email.

Successful passing of vetting is one condition of receiving award. Other factors are price reasonableness and technical acceptability. Each vendor should submit the requested data via the secure online RAM portal within 3-5 days after being contacted. Vendors who do not provide the information will not be considered for contract awards.

SECTION B - STATEMENT OF WORK

U.S CONSULATE KARACHI, PAKISTAN

STATEMENT OF WORK

For

Contract on Compound Boundary Wall Blad Razor

Concertina Wire Installation Project

March 2026

The scope is described as “seeking proposals from Local Contractor Services that demonstrates the contractor abilities to provide material and services to the U.S. Consulate Compound exterior boundary wall Blade Razor Concertina Wire Installation. The Contractor selected by the U.S. mission will be required to follow the policies as specified general terms and conditions of the contract.

BACKGROUND

U.S. Consul General Karachi requires to mitigate the security issues on compound boundary wall. In view of that, Local contractor services need including material and services to install blade razer concertina wire on entire boundary wall and RSO/TSO identified areas.

PURPOSE

To hire professional contractors to deal with the blade razor wire installation in 2-tires along the boundary wall. The existing boundary wall has about 1500 meter running length.

ROLES:

CO: Contracting Officer COR: Contracting Officer’s Representative FM: Facility Manager RSO: Regional Security Officer POSHO: Post Occupational Safety and Health Officer APOSHO: Assistant Post Occupational Safety and Health Officer

1. COR:

A Contracting Officer’s Representative (COR) will be assigned to ensure quality assurance goals are met.

2. Price Proposal:

The Contractor shall provide proposals / quotes against the contract.

3. Services and Deliverables

The Contractor should have professional expertise to provide material and services of high quality and durable razor wire material with metal supports (as needed) to resolve the bad environmental effects and straight fixed wire along the boundary wall.

• Contractor can utilize the material specifications:

• BTO-22 Blad Razer Concertina Wire Coils high tensile SS 304, Stainless steel 316, Hot Dipped

Galvanized high-quality coating to prevent rust from the sea wind.

Material: SS304 + Electrophoretic Paint Coating

Coil Diameter: 24 inches Thickness 3mm.

Coil Running coverage: about 5 meters

• The running length about 1.5KM, However the contractor can measure actual area of the boundary wall during first visit.

• Assess and prepare plans to execute the installation method with required support “Y” OR 45-degree angled method along boundary wall.

• The contractor shall perform the razor wire coil installation in 2-tires with along the boundary wall

(Approx. 1450x2 will be 3000 meters running meters).

• Contractors can measure during visit the actual square meter for boundary wall running length.

• Contractor can propose the best method of razor installation with supports required as needed to bind the wire straight and properly fixed.

• Final Measurements to be vetted from the shortlisted contractor during Pre-award Phase. BOQ to be amended as per quoted UoM rates by the contractor for Contact documentation Purposes.

• Identify any potential requirements/Facilitation to be ensured from COR prior to commencement of services.

• Provide a Project schedule in co-ordination with the FAC COR prior to execution of services for in-house Facility manager monitoring and arrangements purposes.

• Provide all required material samples to COR for approval prior to commencement of services.

(Including Contractor’s own furnished essential property like PPE, Ladders, Power tools, etc.

• All staff / labor should be properly trained and skilled full to perform all job tasks professionally.

• Take all safety measures and follow standard methods as per product safety guidelines.

• Contractors should arrange safety ladders (fiber type) , safe scaffolding / plate form as per safety procedure to work at height (4 feet from ground).

• At a minimum PPE shall consist of fall/ trip hazards protection and chemical protection (safety goggles, chemical gloves, safety harness,) with hard hats, trouser/shirt, and safety shoes at job site.

Loose clothes, Sandals or athletic shoes/ flip flops are not acceptable.

• All tools (grinder, cutters, electric boards,) should have properly grounded wire and extension wire should be made by good company.

Contract Line item Description of Services Unit Estimated Qty 01 Installation of blade razor wire

(2-tire coil) along the boundary wall including metal supports “Y” OR 45 angle shape to bind the wire straight and fixed as needed in various locations.

Meter 1500-meter x 2

• All work will be inspected by the COR as per quality checks. Contractor shall cocomplete all punch points before initiating the work invoice.

• The contractor must measure and observe the complete Project Scope and submit an updated

Scope of Work Bill of Quantities along with technical literature/Specifications of all offered products during bid submission.

4. Business Hours:

• The standard working hours are from 0800 to 1630.

a. The Contractor labor must arrive at work at site by 0800.

b. Must carry original NICs.

c. Contractors’ check-in for clearance at U.S Consulate Karachi at 0800hrs and then commence the work until the task reaches to final completion.

d. Weekend work can be allowed as per FM and RSO approvals.

5. Safety:

Safety standards must meet or exceed current EM 385 U.S Corps of Engineers Safety and Health Requirements Manual requirements available online.

At a minimum PPE shall consist of chemical hazards protection (Safety goggles, chemical gloves, mask) with hard hats, and safety shoes during paint work. Sandals or athletic shoes/ flip flops are not acceptable.

6. Accommodation:

Toilets: The contractor shall utilize toilets on the exterior Consulate Compound. The Contractor will not have access to the buildings inside.

7. Modification to Contract:

The Contractor shall not incur any costs beyond those described in this SOW and task orders unless directed otherwise in writing by the Contracting Officer.

Any work performed by the Contractor beyond the SOW without written direction from the Contracting Officer will be at the Contractor’s own risk and at no cost to the Consulate Compound.

8. General Submittals:

The contractor shall provide detailed relevant qualifications, professional background, and experience, CNICs for security access.

9. Notification to proceed:

Contractors can advise more technical methods to perform the wire installation in boundary wall various locations.

The contractor shall start the work within 2 business days of issuance of PO.

10. Point of Contact:

The COR shall be the main point of contact for this contract. The Contractor shall report to the COR on (a) status of the Contract, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to the property accessibility; and all other important information pertaining to the Contract tasks.

11. Site Security:

The contractor shall comply with U.S Consulate General Karachi security policy directives.

12. Coordination meetings:

Coordination meeting and performance discussion need to be held in between COR and contractors’ representative during work execution.

End Of Document.

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

PLACE/NOTIFICATION OF DELIVERY: U.S. Consulate General Karachi, Plot no 3.4.5, New

TPX Area, Mai Kolachi - Karachi, Pakistan.

Please note, the following steps/actions must be taken prior to the delivery to the delivery location;

In order to gain access to the US Consulate warehouse, vendors must send the following particulars to their point of contact (POC)/COR at least three business days prior to the delivery date:

• Full name of the person/s (as written on CNIC)

• Particulars of vehicle such as make, model, color, and registration number

• Copy of vehicle registration

• Copy of driver’s license

• NADRA Verification Certificate

Delivery Days Every Tuesday and Thursday – 10:00 am – 03:00 pm). In case of delivery scheduled for days other than the designated, please contact with PoC for necessary arrangements prior to delivery

Note: Vendor is responsible for off-loading at consulate warehouse. Vendors should bring in their own manpower along with necessary invoice and delivery challan

In case of additional Material handling equipment support like Forklift, trollies, etc. Please specify Below for necessary POST arrangements.

1. _____________

2. _____________

3. _____________

Since Consulate compound Security clearance usually takes 10 - 15 minutes, it is advised for all visitors to keep sufficient cushion time against their given visit schedule.

Visitors are required to carry original NIC/Identification cards for getting necessary access clearance.

Laptop/Hazardous material/Weapons (of any sort) are not allowed.

Vehicles with CNG/LPG Cylinders are not allowed

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use as per approved technical methodology agreed between facilities and contractor.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

PKR 10,000 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as Ten (10) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the

Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

The standard working hours are from 0800 to 1630 – Monday to Friday.

• The Contractor labor must arrive at work at site by 0800am.

• Must carry original NICs.

• Contractors’ check-in for clearance at U.S Consulate Karachi at 0800hrs and then commence the work until the task reaches to final completion.

• Weekend work can be allowed as per FM and RSO approvals.

Other hours, if requested by the Contractor, may be approved by the Contracting Officer's

Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the

Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at U.S. Consulate

General Karachi, Plot no 3.4.5, New TPX Area, Mai Kolachi - Karachi, Pakistan, to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction/Work Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Facilities Engineer/Supervisor, U.S. Consulate

General, Karachi.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

Financial Management Officer, U.S Consulate General, Karachi

Invoices can also be sent through email at:

to KarachiFMCInvoices@state.gov

Invoice should be inclusive of all VAT/Taxes – Not to be charged separately by the contractor.

For Tax Exemption: 1x Sales Tax Invoice along with colored copy of NTN, STRN certificate along with ATL Status will be required from the contractor to be submitted. Respectively Post will apply the GST invoice for Tax exemption certification through Ministry Of Foreign Affairs

Pakistan (MoFA). General Process time takes minimum 6-8 weeks after application submission.

Respectively the Exemption certificate will be shared and dispatched to vendor address for receipt

For Payment: Vendor must submit 1x commercial invoice (without GST)

Local NTN/STRN and Active taxpayer Listing shall be mandatory for the contractor to apply for

VAT/Tax exemption Certification.

mailto:KarachiFMCInvoices@state.gov

Payment will be processed through EFT within 30 days against Each Line item of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the

US Consulate General Financial Management Office AND satisfactory completion of work/delivery of acceptable items.

SUBMISSION OF INVOICE:

Each invoice shall include vendor invoice number, purchase order/contract number, date issued, brief description of supplies/services provided, quantities, unit and total price, and signed by the signing authority.

Invoices must be routed to:

1. One original invoice in pdf format to the Financial Management Center to

KarachiFMCInvoices@state.gov

2. One copy clearly marked “DUPLICATE Copy for GSO – original submitted to FMO” to

KRCProcurementcontracting@state.gov

Although email is the preferred method, invoices may also be submitted by mail (do not also send electronically if you mail the invoice to the following address):

Financial Management Officer (FMO)

Plot no. 3-5, New TPX Area

Mai Kolachi Road

Karachi, Pakistan

For payment related queries please contact

• Karachi, FMC Invoices KarachiFMCInvoices@state.gov

• Karachi, FMC Inquiries KarachiFMCInquiries@state.gov

Contracting Officer takes no responsibility for payment and/or associated queries.

Please note: Mode of Payment - Net 30 will commence on the date of receipt of invoice in the US Consulate General Financial Management Centre.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 20% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the

Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price

Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN PKR

Per Occurrence 50,000 PKR

Cumulative 250,000 PKR

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN PKR

Per Occurrence 50,000 PKR

Cumulative 250,000 PKR

G.2.2 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the

Contractor within 20 days, their issuance shall not provide for any claim for an increase in the

Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the

Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the

Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 40 days to perform.

For each individual, the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number

• Copy of Valid Computerized National Identity Card issued by GOP along with verification from NADRA

Note: An OVQ (overseas vetting questionnaire) form shall be provided by the COR to the contractor in this regard

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting

Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the

Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice

(within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED (JAN

2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA

OR SUPPORTING A DIPLOMATIC MISSION OUTSIDE THE UNITED

STATES (MAY 2020)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997)

52.236-26 PRECONSTRUCTION CONFERENCE (FEB 1995)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-4 CHANGES (JUN 2007)

52.243-5 CHANGES AND CHANGED CONDITIONS (APR 1984)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES

(APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN

2003)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

52.246-26 REPORTING NONCONFORMING ITEMS (AUG 2024)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-

PRICE) (APR 2012)

52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

I. FAR CLAUSES INCORPORATED IN FULL TEXT

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network, and the small…