RFQ 19PK4026Q5005 - POST SITE VISIT NOTES.pdf

RFQ - 19PK4026Q5005 - POST Site visit notes

1. TECHNICAL REQUIREMENTS:

• Non-Metal plate Boundary Wall Area: 15 ft (Height) x 110 meter (Running length)

• Razor wire should be installed to ensure Anti-vision plate holes must be covered with Razor wire to prevent persons fingers gripping and climb able opportunity.

• Gate: 05 non-metal plate area: 11 ft (H) x 42 meter ( Running length)

• To complete the lifesaving objectives . The Contractor must submit best technical execution plan (methodology) as per existing boundary wall location shown them during site visit. (The proposal involved best material as per life Sustainably , Required Fasteners/metal supports / Clamp ( Razor wire proper stiffness), Cost, and Project Completion Duration).

• Site supervisor should have technical expertise (Job technical knowledge) and well-spoken English.

• All labors and workers should have sufficient skills to work at height , cutting and welding task (If required).

• The contractor must focus also that required supports should be such like they should not be an opportunity of climb over the wall.

• The Razor wire pitch (Each coil wire difference) about 3 to 4 inches to avoided persons hand through the coil to reach climb up supports or holes.

• The FAC will provide the main electrical connection point to connect with only. The Contractor has responsibility to arrange sufficient extension cords (3- wire with properly grounded) to feed their electrical equipment/ tools.

2. ADMINISTRATIVE & SECURITY REQUIREMENTS:

• Daily Staff Accountability tracking sheet on Compound.

• Time punctuality 0800 to 1630.

• Work at site will be under Escorted person , no one can move/walk without escort person.

• Follow Escort person / Guard instructions during any Drill and Emergency

Alert.

3. SAFETY PROTOCOL FOR RAZOR WIRE INSTALLATION ON

COMPOUND PERIMETER WALL

1. Work at Height

• Use safety harnesses and lifelines for all elevated work

• Inspect fall protection equipment before use

• Provide sun protection (hats) and hydration breaks (use of oral rehydration recommended especially during the summers)

• FAC will inspect all equipment and scaffolding before work begins and periodically during installation

2. Hot Work (Welding, Grinding, Cutting)

• Assign fire watch during and after hot work

• Keep fire extinguishers readily available

• Use fire-resistant blankets to protect surrounding areas

• Maintain clear access to electrical panels for emergency shutoff

• Hot Work protocol must be in place and during the Hot Work, the permit has to be in place

3. Electrical Equipment

• All electrical equipment (welding plant, grinder, cutter etc) must be properly grounded and have 3 prong plugs

• Inspect all electrical cords and equipment for damage before use

• Use appropriate voltage equipment compatible with post electrical systems

• Keep electrical equipment away from water and wet conditions

• FAC will inspect all electrical equipment before use

4. Material Handling

• Use mechanical aids or team lifting for razor wire rolls

• Keep work area clear of obstructions

• Handle materials with appropriate PPE for razor wire handling

5. Required PPE

• Safety harness and lifeline

• Hard hat, safety goggles/face shield

• Heavy-duty gloves, long sleeves, long pants

• Safety boots with puncture-resistant soles

• High-visibility vest (if near traffic)

6. Daily Toolbox Talks

• Review daily tasks and hazards

• Confirm PPE and fall protection use

• Review emergency procedures

• Discuss heat stress prevention and hydration

• Confirm hot work permits and fire watch assignments

7. Emergency Response Plan

• Ensure vendor is briefed on post's Emergency Action Plan (EAP)

• Establish emergency contact numbers (fire department and medical aid/nearby hospital)

• Designate assembly points for evacuation

• Ensure first aid kit and trained first aid personnel are on-site

• Plan for immediate fire department notification considering language differences, response distance, and traffic congestion

• Coordinate emergency response procedures with COR/TSO/FAC before work begins

FAC will inspect all equipment and scaffolding before work begins and periodically during installation. The contractor must acknowledge receipt and understanding of these requirements before commencing work. Please confirm the contractor's compliance.

4. COMMERCIAL ASPECTS OF CONTRACT

Technical Evaluations shall be based upon technical methodology/plan submitted by the offerors. Award will be based upon technically acceptable lowest cost methodology determined by POST

For supplies: Offers are required to submit technical specifications mentioning physical specs, product life & cost. Products offered under more than 1 specs should be clearly define under proposal A, B ,C etc

For services: Offers need to submit

• Project chart with timeline listed against each activity

• Detailed project execution methodology

• Project team organogram (project manager, site supervisor, fabricator/welder, skilled workforce) explain their roles in the project with professional background/experiences

• Safety plan to address the safety protocols listed above

Offerors need to submit Prices per UoM “Meter” for both supplies and services separately and grand total PKR cost in section “Section A Pricing Table”

Offerors are required to submit breakdown of pricing as per “ATTACHMENT 2”

Page 30 of RFQ

Offerors are required to submit all documentation as per SECTION J Page 35 including workers proof of health/accidental insurance

All bids must be submitted electronically (hard copy submissions are not encouraged as per Post green initiative policy)

Contract awardee will be required to furnish all materials & tools for inspection and acceptance in accordance to the acceptable technical literature and POST

PoC acceptance prior to execution of services

This project will be executed all under one roof solution. Post will accommodate/compensate any resource other than those covered in the above technical notes