Questions and Answers RFQ 19MY3025Q0005 Life Insurance for US Embassy KL updated.pdf
PDF 320 KB Posted
- Solicitation number
- 19MY3025Q0005
- Issued by
-
Department of State
About this file
This document is a Questions and Answers (Q&A) file for a Life Insurance Solicitation for the U.S. Embassy in Kuala Lumpur, Solicitation No. 19MY3025Q0005. The Q&A provides critical details about the upcoming life insurance contract, including employee demographics and solicitation specifics. Key points include a tentative contract commencement date of September 1, 2025, and employee statistics showing 233 local employees (83 female, 150 male) across various age groups ranging from 20-70 years old. The document reveals that detailed salary information, member counts, and claims data will only be provided to the awarded vendor, and the U.S. Government intends to award the contract based on initial proposals with potential for discussions if needed.
The solicitation requires electronic proposal submission by July 23, 2025, at 12 p.m. EST to KualaLumpurDTO@state.gov, with specific file format and size requirements. Mandatory submission documents include SF-33, pricing schedules, retention amounts, representations and certifications, and proof of SAM registration. The Q&A also notes that certain United States Government (USG) clauses cannot be removed as they are Federal Acquisition Regulation requirements. Prospective offerors are encouraged to submit off-the-shelf plans meeting minimum benefit levels, with the government planning to award to the responsible company offering the lowest acceptable price.
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Questions and Answers Solicitation No.: 19MY3025Q0005 Life Insurance for U.S. Embassy Kuala Lumpur
Date: July 22, 2025
Question 1 – Please provide an insured member count for Life Insurance for the year 2024-2025. It is standard practice in the insurance industry (and in other Department of State insurance solicitations) to provide this information to ensure equal/fair opportunity for all offerors in an open solicitation.
Answer 1 – Please refer to the RFQ updated v1 document Section J on page 41 on SAM.gov.
Question 2 - Please provide claims data for Life Insurance for the year 2024-2025. It is standard practice in the insurance industry (and in other Department of State insurance solicitations) to provide this information to ensure equal/fair opportunity for all offerors in an open solicitation.
Answer 2 – Will be provided to the awardee only upon the award.
Question 3 - When is the plan likely to commence?
Answer 3 – Tentatively September 1, 2025
Question 4 - The price tables under Section B.2 (B.2.1 and B.2.2) do not mention Estimated Monthly Payroll (RM). Please provide this information in the price tables.
Answer 4 – Please refer to the updated RFQ v1 document on SAM.gov
Question 5 - Section J contains the member count under different age groups. However, it does not mention the salary details of Employees. Please provide member details including the Salary, Gender and Date of Birth in the format below:
EMBASSY EMPLOYEES
Line Item Salary in MR Designation Gender Date of Birth/Age
Answer 5 – Will be provided to the awardee only upon the award.
Question 6 - Below are compulsory data for us to provide the proposal :-
1. Monthly total salary by age band provided.
Exhibit A – EMPLOYEE STATISTICS
Exhibit B - ORE EMPLOYEES RIDER
ORE STAFF
FEMALE MALE
AGE (YEARS) QUANTITY AGE (YEARS) QUANTITY Monthly Total Salary
20-34 0 20-34 1
35-45 0 35-45 0
46-55 1 46-55 0
56-60 1 56-60 0
61-70 3 61-70 1
Total Female 5 Total Male 2
Total Employees 7
2. The current and past 4 years claim information.
Answer 6 - Will be provided to the awardee only upon the award.
Answer 7 – In response to questions raised about removing specific USG (United States Government) clauses from the posted RFQ document, these clauses are requirements of the Federal Acquisition Regulation and cannot be removed.
LE STAFF
FEMALE MALE
AGE (YEARS) QUANTITY AGE (YEARS) QUANTITY Monthly Total Salary
20-34 23 20-34 21
35-45 39 35-45 61
46-55 19 46-55 53
56-60 2 56-60 13
61-70 0 61-70 2
Total Female 83 Total Male 150
Total Employees 233
File details come from the government source that posted it. Updated .