Cover Letter RFQ 19MY3025Q0005 for Life Insurance Solicitation FY25.docx
DOCX document 17 KB Posted
- Solicitation number
- 19MY3025Q0005
- Issued by
-
Department of State
About this file
This document is a Request for Proposals (RFP) for life insurance coverage for locally employed staff at the U.S. Embassy in Kuala Lumpur, Malaysia. The solicitation (number 19MY3025Q0005) seeks off-the-shelf life insurance plans that meet minimum benefit requirements, with the U.S. Government intending to award a contract to the responsible company offering the lowest price. Proposals are due by July 23, 2025, at 12 p.m., and must be submitted electronically to KualaLumpurDTO@state.gov in specific file formats (MS-Word, MS-Excel, or PDF) with a maximum file size of 30MB.
Prospective offerors must complete and submit several required documents, including SF-33, a pricing schedule, retention amounts, representations and certifications, and additional information as specified in the RFQ. A pre-proposal conference is scheduled for July 16, 2025, at 9:30 a.m. at the U.S. Embassy. Critical submission requirements include being registered in the System for Award Management (SAM) database, with registration mandatory for proposals exceeding USD 30,000. Interested vendors should contact Procurement Supervisor Punitha Ratnasingam by July 10, 2025, at 2 p.m. to arrange building entry and obtain additional information.
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Text version
U.S. Embassy Kuala Lumpur Attn: GSO Contracting Officer 376, Jalan Tun Razak, 50400 Kuala Lumpur.
Date: June 23, 2025
Dear Prospective Offeror:
Subject: Request for Proposals number 19MY3025Q0005
The Embassy of the United States of America invites you to submit a proposal for locally employed staff life insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on July 16, 2025 at 9:30a.m. (local time) at the US Embassy Kuala Lumpur. Prospective offerors should contact the Procurement Supervisor, Punitha Ratnasingam latest by 2p.m. on July 10, 2025 for additional information or to arrange entry to the building.
Proposals are due by July 23. 2025; 12p.m. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to Kuala Lumpur Dedicated Tender Office at KualaLumpurDTO@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
| 1. | SF-33 |
| 2. | Section B, Pricing Schedule. |
| 3. | Section B, Retention Amounts in B.3.2. |
| 4. | Section K, Representations and Certifications; and |
| 5. | Additional information as required in Section L. |
| 6. | Proof of SAM Registration (required if exceeding USD30,000) |
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
| Sincerely, |
| Lynn Segas |
| Contracting Officer |
Enclosure:
File details come from the government source that posted it. Updated .