site visit minute - CGR swimming pool.pdf

This is a site visit minute document for a federal contracting opportunity related to CGR Swimming Pool Preventive Maintenance Service at the US Consulate General in Hermosillo, Mexico. The site visit was held on July 29, 2025, at 09:00 hours with 7 people from 4 different prospective offerors attending, along with staff from the Requiring Office and Procurement Team including Derick Lopez (Requiring Office/COR), Maria Luisa Bringas, and Esperanza Durazo (both from Procurement Team).

The site visit was conducted in Spanish and aimed to help offerors understand the location size, specifications, and requirements to determine scope and pricing for their submissions. Key solicitation elements discussed included Form SF1449, pricing, type of services, period of performance, Section 3 - Solicitation Provisions, evaluation factors, System for Award Management registration requirements, and payment processes. Critical submission deadlines are: questions due August 5, 2025 by 12:00 hours local time; answers posted on sam.gov by August 8, 2025 by 12:00 hours; and proposals due August 22, 2025 by 12:00 hours local time. The contracting team will compile all email questions into a single Q&A file per RFQ instructions and post it on sam.gov. The document is signed by F Chad Moore, Contracting Officer, and references solicitation number 19MX5725Q0015.