19MX5326Q0021 - GYM Membership.pdf
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- Attached to
- MEX - GYM MEMBERSHIPS - FY26
- Solicitation number
- 19MX5326Q0021
- Issued by
-
Department of State US Embassy Mexico
About this file
This is a Request for Quotations (RFQ) issued by the U.S. Embassy Mexico City General Services Office for gym membership services. The solicitation number is 19MX5326Q0021, issued on January 21, 2026, with quotations due by February 3, 2026, at 12:00 pm Mexico City Local Time. Award is expected by February 6, 2026. The requirement is for 31 gym memberships for 12 months from February 1, 2026, through December 31, 2026, at multiple locations in Mexico City including Polanco, Reforma, Santa Fe, San Angel, Interlomas, and Perisur. This is a firm-fixed-price purchase order, with payment in two installments: February 1, 2026, and July 1, 2026. Local Mexican vendors must quote in Mexican Pesos; U.S. firms must quote in U.S. Dollars. This RFQ is not a small business set-aside. Quotations should be submitted to Morgan L. Osborne at the U.S. Embassy Mexico City.
The gym membership must include access to all modern equipment and free weights, unlimited group fitness classes, indoor and outdoor swimming pools, supervised childcare services, nutrition counseling, sports courts, locker room facilities, mobile app integration, boutique fitness studios, body composition analysis equipment, outdoor training areas, spa services, and participation in member events. Facility access is required Monday through Friday, 6:00 AM to 10:00 PM, with flexible weekend schedules proposed by the gym operator. The contractor must guarantee uninterrupted access to all DoD personnel regardless of payment processing delays of up to 30 days, maintain clear communication with USMILGP-Mexico Administrative and Budget sections, and immediately resolve any issues affecting gym access. Quoters must submit a completed Standard Form 18, pricing table, Section 4 representations and certifications, gym brochure, vendor registration form, and SAM registration. All proposals must be in English. The evaluation criteria include technical acceptability, past performance information with references from the past two years, evidence of an established business, and price.
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| ODC - SOW GYM MEMBERSHIPS.pdf |
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Text version
STANDARD FORM 18 (REV. 6/1995)
Prescribed by GSA-FAR (48 CFR) 53.215-1(a)
REQUEST FOR QUOTATIONS
(THIS IS NOT AN ORDER)
THIS RFQ ☐ IS ☒ IS NOT A SMALL BUSINESS-
SMALL PURCHASE SET-ASIDE (52.219-4)
PAGE
OF
PAGE
S
1. REQUEST NO.
19MX5326Q0021
2. DATE ISSUED
01/21/2026
3. REQUISITION/PURCHASE
REQUEST NO.
4. CERT. FOR NAT. DEF.
UNDER BDSA REG. 2
AND/OR DMS REG. 1
RATING
5A. ISSUED BY
U.S. Embassy Mexico City General Services Office / Procurement Paseo de la Reforma No. 305 Cuauhtemoc 06500 Ciudad de Mexico
6. DELIVER BY (Date) February 6, 2026.
5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls) 7. DELIVERY ☐ FOB DESTINATION ☒OTHER (See Schedule) NAME
Morgan L. Osborne
TELEPHONE NUMBER
AREA
CODE
+52 (55)
NUMBER
5080-2000
9. DESTINATION
8. TO: a. NAME OF CONSIGNEE U.S. Embassy Mexico City/GSO/Procurement
a. NAME b. COMPANY b. STREET ADDRESS Paseo de la Reforma No. 305 Colonia Cuauhtémoc
c. STREET ADDRESS c. CITY Mexico City
d. CITY e. STATE f. ZIP CODE d. STATE
CDMX
e. ZIP CODE 06500
10. PLEASE FURNISH QUOTATIONS
TO THE ISSUING OFFICE IN
BLOCK 5A ON OR BEFORE CLOSE
OF BUSINESS (Date)
February 3, 2026, 12:00 pm Local Time (Mexico City)
IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter
11. SCHEDULE (Include applicable Federal, State and local taxes)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
(c)
UNIT
(d)
UNIT PRICE
(e)
AMOUNT
(f)
1 Gym membership service (including maintenance fee and multiple gym access).
31 Each
12 DISCOUNT FOR PROMPT
PAYMENT
a. 10 CALENDAR
DAYS
b. 20 CALENDAR
DAYS
c. 30 CALENDAR
DAYS
d. CALENDAR DAYS
NUMBER %
NOTE: Additional provisions and representations [ x] are [ ] are not attached.
13 NAME AND ADDRESS OF QUOTER SIGNATURE OF PERSON
AUTHORIZED TO SIGN
QUOTATION
15 DATE OF QUOTATION
a. NAME OF QUOTER
b. STREET ADDRESS
. SIGNER
c. COUNTY NAME (Type or print)
b. TELEPHONE
d. CITY e. STATE f. ZIP CODE TIITLE (Type or print) REA CODE
UMBER
SECTION 1
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
I. Scope of Services
A. The Contractor shall provide gym membership service for 12 months in Mexico City, Mexico for 31 attendees from February 1, 2026, to December 31, 2026, including maintenance and access to facilities (multiple gym access within Mexico City, Mexico gym facilities).
B. The service provider must allow payment of the total membership fee in two installments:
- First payment on February 1, 2026.
- Second and final payment on July 1, 2026.
C. This is a firm-fixed price type of purchase order.
D. The prices listed below shall include all costs necessary to deliver the required services throughout the entire period of performance at at the specified locations. This includes but is not limited to general and administrative (G&A) expenses, labor, materials, overhead and profit.
E. Local (Mexican) offerors shall submit pricing in Mexican Pesos, as payment will be made in Mexican Pesos at a Mexican bank. U.S. firms are eligible to be paid in U.S. Dollars and must submit their offers in U.S. Dollars. A U.S. firm is defined as a company incorporated under the laws of a state within the United States and its Territories.
Local companies may also be paid in U.S. Dollars, provided they maintain a U.S. Dollar bank account at a Mexican bank. All offerors must ensure their pricing submissions align with these requirements to facilitate accurate payment processing.
F. A brochure of the gym is required, clearly outlining all services and access included in the proposed membership. The brochure must provide detailed information to ensure transparency regarding the benefits and amenities offered.
II. Pricing (☐ Mexican Pesos / ☐ U.S. Dollars
Line Item Description Unit Unit
Price Quantity Total Price
Gym membership service (including maintenance fee and multiple gym access).
Each $ 31 $
Sub-Total $ VAT (only applicable to MEX local vendors/local invoices) $ -
Grand Total $
III. Description of Items and Service – General Specifications
A. General
This is a request for Gym membership service in Mexico City, Mexico, that meets requirements as specified below. It must include the following services in the different locations/facilities:
• Access to all gym equipment (modern fitness machines and free weights)
• Unlimited group fitness classes (e.g., yoga, spinning, Zumba)
• Access to indoor and outdoor swimming pools
• Supervised childcare services during workouts
• Nutrition counseling with certified nutritionists
• Access to sports courts (basketball, squash, etc.)
• Use of locker rooms with showers and changing areas
B. Technical requirements
1) Schedule.
Access to gym facilities shall be granted from Monday to Friday, from 06:00 to 22:00 hours; and Saturday and Sunday shall be available in a flexible schedule that shall be proposed by the gym company.
2) Location.
Location of gym facilities are required in the following neighborhoods:
• Polanco
• Reforma
• Santa Fe
• San Angel
• Interlomas
• Perisur
C. Membership details.
• Access to modern gym equipment and free weights
• Unlimited group fitness classes (yoga, spinning, Zumba, etc.)
• Access to indoor and outdoor swimming pools
• Supervised childcare services during workouts
• Access to sports courts (basketball, squash, etc.)
• Use of locker rooms with showers and changing areas
• Mobile app integration for tracking workouts, booking classes, and accessing virtual fitness content
• Access to boutique fitness studios (e.g., barre, aerial yoga)
• Advanced body composition analysis equipment
• Designated outdoor training areas
• Access to spa services for relaxation and recovery
• Participation in exclusive member events, fitness challenges, and wellness events
D. Description
• 31 gym memberships
• Modern gym equipment for all fitness levels
• Certified trainers available
• Access to pools for lap swimming
• Multiple branches across Mexico City, with required locations in Polanco, Santa Fe, San Angel, and Interlomas
• Designated outdoor workout spaces
• Comprehensive mobile app for tracking workouts, booking classes, and accessing virtual content
• Spa services and advanced body composition analysis
• Supervised childcare services during workouts
• Guaranteed access for DoD personnel
• Clear and responsive communication with USMILGP-Mexico Administrative and Budget sections
• Immediate resolution of any issues affecting gym access
E. Warranty
1) Guaranteed Access:
The service provider must guarantee uninterrupted access to gym facilities for DoD personnel, regardless of payment processing timelines. Payments may take up to 30 days to process; this must not affect member access.
2) Effective Communication:
• The service provider must maintain clear and responsive communication with USMILGP-Mexico Administrative and Budget section, including regular updates on membership status and prompt responses to inquiries (via email and or telephone).
3) Issue Resolution:
• The service provider must resolve any issues immediately to avoid disruptions to gym access for all DoD personnel, including administrative, technical, or operational problems.
F. Delivery Instructions
Not Applicable to this service
IV. Quality Assurance and Surveillance Plan (QASP)
This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.
Performance Objective Scope of Work Para
Performance Threshold
Services.
Performs all furnish and delivery services set forth in the scope of work.
I through III All required services are performed and no more than one (3) customer complaint is received per service.
SECTION 2
PURCHASE ORDER CLAUSES
COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.
DOSAR clauses may be accessed at: https://acquisition.gov/dosar
FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1)
CLAUSES:
NUMBER TITLE DATE
52.204-7 SYSTEM FOR AWARD MANAGEMENT—
REGISTRATION OCT 2025
52.204-9 PERSONAL IDENTITY VERIFICATION OF
CONTRACTOR PERSONNEL JAN 2011
52.204-13 SYSTEM FOR AWARD MANAGEMENT—
MAINTENANCE OCT 2025
52.212-4 CONTRACT TERMS AND CONDITIONS—
COMMERCIAL ITEMS OCT 2025
52.225-19
CONTRACTOR PERSONNEL IN A DIPLOMATIC OR
CONSULAR MISSION OUTSIDE THE UNITED
STATES
MAY 2020
52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014
52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD
INSURANCE APR 1984
52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL
BUSINESS SUBCONTRACTORS MAR 2023
52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS
AND COMMERCIAL SERVICES OCT 2025
52.246-26 REPORTING NONCONFORMING ITEMS AUG 2024
https://acquisition.gov/browse/index/far https://acquisition.gov/dosar
NUMBER TITLE DATE
52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS
REPRESENTATIONS AND CERTIFICATIONS OCT 2025
52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS OCT 2025
THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:
CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT
REQUIREMENTS (FEB 2023)
(a) Definitions. As used in this clause:
Covered article - The term "covered article" includes-
(1) "Information and Communications technology" which means-
(i) any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.
(ii) computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.
(2) "Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).
(3) "Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.
(4) “Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.
(b) Contractor Cybersecurity Supply Chain Risk Management Responsibilities.
The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government. The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.
(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:
1. Functionality and features of covered articles, including access to data and information system privileges.
2. The user environment where a covered article is used or installed.
3. The ability of a source to produce and deliver covered articles as expected.
4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).
5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.
6. Vulnerability of Federal systems, programs, or facilities.
7. Market alternatives to the covered source.
8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.
9. Likelihood of a potential impact or harm, or the exploitability of a system.
10. Security standards of the supplier as demonstrated by cooperation with assessments.
11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.
12. Capacity to mitigate risks identified.
13. Factors that could lead to inability of the supplier to provide security updates.
14. Factors that may reflect upon the reliability of other supply chain risk information.
15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.
(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.
(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.
(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a Department of State representative, the Contractor shall submit a SBOM to a designated representative. This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.
(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.
(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.
(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.
(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.
(k) Attestation following Major Version Change. Critical Software, as defined by National Institute for Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major.Minor.Patch, the software version number goes from 2.5 to 3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either
(i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting Officer if a COR is not appointed, with the internet link or
(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name; (ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST Guidance.
(End of clause)
DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR
Chapter 6) CLAUSES
NUMBER TITLE DATE
652.225-71
SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT
OF 1979, AS AMENDED (IF ORDER EXCEEDS SIMPLIFIED
ACQUISITION THRESHOLD)
AUG 1999
652.229-70
EXCISE TAX EXCEPTION STATEMENT FOR
CONTRACTORS WITHIN THE UNITED STATES. (FOR
SUPPLIES TO BE DELIVERED TO AN OVERSEAS POST)
JUL 1988
652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS ABROAD AUG 1999
652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND
ADMINISTRATIVE LEAVE FEB 2015
652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED
RESOURCES SEP 2007
652.242-70
CONTRACTING OFFICER’S REPRESENTATIVE (COR)
FILL-IN FOR PARAGRAPH B: “THE COR IS
AUG 1999
652.242-73 AUTHORIZATION AND PERFORMANCE AUG 1999
NUMBER TITLE DATE
652.243-70 NOTICES AUG 1999
652.247-71 SHIPPING INSTRUCTIONS FEB 2015
The following clause is provided in full text, and is applicable for orders for services that will require contractor employees to perform on-site at a DOS location and/or that require contractor employees to have access to DOS information systems:
652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION
CARD POLICY
AND PROCEDURES (FEB 2015)
(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.
(b) The DOS Personal Identification Card Policy and Procedures may be accessed at:
http://www.state.gov/m/ds/rls/rpt/c21664.htm.
http://www.state.gov/m/ds/rls/rpt/c21664.htm
652.215-70 EXAMINATION OF RECORDS
(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:
(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and
(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.
(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.
(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).
https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)
SECTION 3
52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND
COMMERCIAL SERVICES (OCT 2025)
(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors.
Therefore, the Offeror’s initial offer should contain the Offeror’s best terms.
However, the Government reserves the right to conduct discussions, if necessary.
The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
(End of provision)
V. EVALUATION FACTORS
52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL
SERVICES (OCT 2025)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
The following factors will be used to evaluate offers:
1. Technically Acceptable Quote to include:
• Standard Form (SF-18)
• Pricing table in section 1
• A completed Section 4 – Representations and Certifications:
Information demonstrating the offeror’s/quoter’s ability to perform, including:
(1) Name of a Project Manager (or other liaison to the U.S. Embassy/Consulate) who understands written and spoken English;
(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;
(3) List of events over the past 2 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, contact names, telephone and email addresses). If the offeror has not performed comparable services in Mexico, then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:
• Quality of services provided under the contract;
• Compliance with contract terms and conditions;
• Effectiveness of management;
• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties;
and
• Business integrity / business conduct.
The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.
• Vendor Registration form – Attachment 1 / Attachment 2.
• SAM Registration – Attachment 3.
• All proposals and documents must be in English.
2. Price
(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
SECTION 2
File details come from the government source that posted it. Updated .