SF-30_Amendment 3.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE 1 OF

PAGES 8

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

July 31, 2023

4. REQUISITION/PURCHASE REQ. NO.

PR11561923

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6) CODE

U.S. Consulate General in Guadalajara

Progreso 175, Col Americana, 44160, Guadalajara, Jalisco, Mexico

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19MX3023Q0004

(X)

9b. DATED (SEE ITEM 11)

May 2, 2023

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[] is extended, [X ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____(1)___ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1. Correct solicitation sub/sections and sub/paragraphs as listed herein.

2. Delete 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (MAR 2023);

incorporate 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JUN 2023).”

3. Extended the closing date/time for submission of quotations. The closing date/time for submission of quotations is August 11, 2023 at 12:00 CST.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Christine M Eichinger

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

Standard Form 30

07/31/2023 17:34 GMT

Eichinger, Christine (EichingerCM@state.gov)

COVER PAGE FOR RFQ Amendment 3

CHANGES INDEX

SECTION 1 – THE SECHEDULE

1.0.4.3 Minimum for

Temporary

Additional

Services

The Government shall place orders totaling a minimum of 48 labor hours. This reflects the contract minimum for the base year and each option period for temporary/additional services.

1.3 PRICING

TABLES

(Reference the table at Section 3.0 Locations & Timeframe for Janitorial

Services)

1.1.1 Definitions Daily – Means every day, on each non-holiday workday, Monday to Friday.

1.3.2.7 Cleaning

shutters as required.

[REMOVED]

1.3.5.1 Stripping wax

coats, spot checking sealer coats, and completely reapplying wax coats in hard floor surfaces.

1.3.5.3 Cleaning

gutters and down spouts of all collected debris.

2.0

MANAGEMENT

AND

SUPERVISION

2.4 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 48 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

3.0 LOCATIONS

& TIMEFRAME

FOR JANITORIAL

SERVICES

All standard services can be performed, Monday to Saturday.

The scheduled hours are windows of time available for the Contractor to complete services. This does not mean services will be required for the entire window of time available and it is up to the Contractor to determine how much of the window of time available they will require in order to complete all services in a satisfactory manner.

3.0 LOCATIONS

& TIMEFRAME

FOR JANITORIAL

SERVICES

[ALL SCHEDULED HOURS ARE CHANGED TO] 7:00 to 18:00

4.0 SPECIAL

CONSIDERATIONS

4. Trash Collection

The Contractor shall be responsible for the daily (Monday through Friday) trash collection, including construction debris. All garbage must be removed at the time of pickup on a daily basis. The Contractor shall keep trash area in a clean condition.

6. Recycling

The contractor shall adhere to the Consulate’s Recycling Plan instructed by the

COR, this Recycling Plan is not yet in place but will be implemented and the winning Contractor must abide by the Recycling Plan The Contractor shall collect cardboard boxes, paper, magazines, newspaper, aluminum cans, glass bottles, wood and plastics, the contractor shall take them to the designated disposal area and replace wastebasket bag when needed. These activities shall be performed daily.

8. Window Cleaning Services

Inside and outside window cleaning service shall be performed by

Contractor’s trained technicians. Glass should be washed, scrubbed, and cleaned and shall be free of dust, fingerprints, streaks, insects, and adhesives.

Tracks and frames shall be free of cobwebs, dust, and dirt. The Consulate will provide specialized window cleaning equipment including poles, head attachments, and water filtration systems. All other equipment needed to clean the windows shall be provided by the contractor.

Prior to performing window cleaning services, the Contractor shall present a

Safety Plan that shall comply with the latest published version of the Safety and Health Requirements Manual “EM 385-1-1” (available for download from https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/).

The Contractor shall provide their window trained technicians with personal protective equipment including suspended access equipment or ground access equipment.

For “high-level” cleaning, or areas in which parts of the ceiling must be cleaned, the Contractor shall use special equipment such as “cleaning poles” to reach hard to access areas and minimize ladder use.

The following are estimated total areas of windows.

• East: 524.75 sqm*

• West: 431.69 sqm*

• North: 719.30 sqm*

• South: 1298.45 sqm*

Total exterior windows sqm at the main office building: 2,974.19 sqm.*

*These are all estimated totals

Additional buildings such as warehouse and entrance screening buildings have additional, but minimal windows.

11. Health Unit

The Contractor shall ensure the personal who provide services in this area have a Hepatitis B vaccine or proof if immunity. Any backup personal must also have this requirement before providing services in the Health Unit area.

For services, the schedule and frequency will remail the same as other standard areas, but the chemical products used will be specific to this area. The USG will provide the chemicals, but the Contractor is responsible for the cleaning tools just as in the other standard service areas.

12. Pavement & Exterior Cement Areas

The Contractor shall sweep pavement and exterior cement areas once a day and pressure wash once every three months to ensure they are kept clean, free of dirt, debris, food, drink spills and kept reasonably clean. The total pavement area is approximately 18,215.02 sqm* and includes exterior walkways which cross and/or connect each building. (*this is an approximate number and is subject to change).

5.0 FREQUENCIES

x.Mechanical Rooms, Electrical Rooms, & Shops

All areas Regular services Frequency: Once a month xi.Parking lot walls

All areas Spot cleaning

Frequency:

As necessary

Deep cleaning Once a year xii.Health Unit

Frequency:

Daily

Deep cleaning Once a week xiii.Warehouse

Frequency:

Daily

Deep cleaning Once a month

7.0 MATERIALS

AND EQUIPMENT

The Contractor shall be responsible to provide all non-chemical cleaning supplies as part of this contract in accordance with Exhibit 2 – Contractor

Furnished Property. The USG will provide chemical cleaning supplies in accordance with Exhibit 3 – Government Furnished Property.

11.0 TRANSITION

PLAN

Within 30 days after contract award, the Contracting Officer may request that the Contractor develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract. The Contractor will not bill the USG for the costs associated with the training days required for to complete the transition plan.

SECTION 2 – CONTRACT CLAUSES

52.212-5 [REPLACED BY UPDATED VERSION DATED: JUNE 2023]

EXHIBIT 2

CONTRACTORS FURNISHED MATERIALS

EXHIBIT 2

CONTRACTORS

FURNISHED

MATERIALS

[SPELLING ERROR]

5. ADDITIONAL

CONSIDERATION

S

1. Maintenance and Repair

The Contractor shall prepare a preventive maintenance schedule of all equipment based on manufacturer recommendations. In the event a piece of equipment is out of order, the Contractor shall remove the nonfunctional equipment and shall replace it with one working equipment no later than 48 hours of the mishap. All equipment to be used under this contract shall be in excellent operating conditions (frayed cords, taped hoses or other hazardous conditions are not acceptable).

2. Inventory

At the beginning of the contract, on the date agreed with the COR, the

Contractor shall provide an up-to-date inventory of the equipment that will be kept in USG facilities. This inventory will be used to allow the Contractor to take the equipment out of the consulate for repair or at the term of the

Contract. Inventory shall be updated every time a new equipment is brought into the facilities. The equipment shall be marked with the Contractors company logo for easy identification. Equipment not listed on the inventory list will not be removed from USG facilities.

3. Noise Reduction

All of the equipment used to provide the services required under this contract shall be as silent as possible in order to prevent disruptions. The Contractor shall be required to replace noisy equipment at no additional cost to the United

States Government.

4. Environmentally Friendly Cleaning Products

The Contractor shall, to the maximum extent possible, use environmentally friendly cleaning-products, EPA compliant for recycled fiber content, Green

Seal certified product and whenever available USGBA LEED. The Contractor shall, to the maximum extent possible, use biodegradable products.

Information on environmentally preferable products (EPP) is available on the

Internet at https://www.epa.gov/greenerproducts.

5. Approval of “Equal” Alternative Products

Once this list of products has been approved by the COR, the Contractor is responsible for using only those approved cleaning products in the building. If for some reason the product is found later to be ineffective, the Contractor would otherwise like to propose an alternative product, or the COR would like to propose a more environmentally preferable product, either the Contractor or the COR may propose for consideration an “equal” product. If the parties agree to the replacement product, the contract will be modified.

6. Approval of products, materials, and equipment

Prior to purchasing or using any product, material or equipment in any U.S.

Government property, the Contractor shall provide the COR with the description, material safety data sheets or technical data sheets for approval.

https://mcas-proxyweb.mcas.ms/certificate-checker?login=false&originalUrl=https%3A%2F%2Fwww.epa.gov.mcas.ms%2Fgreenerproducts%3FMcasTsid%3D15600&McasCSRF=af2951719a6067b8f43bed5134fc2f8e727d397b985a7827d10cb2a30afaa085

6. EXPENDABLE

SUPPLIES

The Contractor shall be held responsible for all expendable supplies furnished to them. Expendable supplies lost or damaged by the Contractor from any cause whatsoever shall be replaced by them, at their expense. The Contractor will be liable to the U.S. Government for the cost of replacing furnished expendable supplies, and such costs may be deducted from any invoice due or to become due the Contractor. All U.S. Government furnished expendable supplies that are not used on the work shall remain the property of the U.S.

Government.

Cleaning chemicals shall be furnished by the U.S. Government. All non-chemical cleaning products shall be furnished by the contractor. All supplies furnished by the contractor must be reviewed and approved by the COR before use in the building to ensure they meet our quality standards. These include, but are not limited to the following:

i. Hand Sanitizer Foam (approximately 25 hand dispensers will be located around the compound)

ii. Hand Wash Soap (two models will be located around the compound (a)

Bobrick, Model: B-2111 - Classic Series Surface Mounted Soap Dispenser or similar: 16 each

(b) Vanity Mounted Stainless Steel Automatic Foam Soap and Sanitizer

Dispenser Model 0335: 50 each

iii. Hard wound Paper Towel Roll

iv. Toilet Paper Roll (minimum 2 ply, size to fit existing dispensers)

• Tork Premium 360 sheets or similar products

• Must be approved by the COR before use

v. Biodegradable and Flushable 15" x 18" Sanitary Toilet Seat Covers

vi. Multifold Paper Towels

vii. Unscented Disposable Disinfectant Antibacterial Gym Wipes

viii. Jumbo liners for Wall Mount Sanitary Napkin Receptacle

ix. Feminine hygiene disposal bags

x. Natural Unscented Odor Eliminator

xi. Trash Can Liners (various sizes)

xii. Dispensing units for above listed products

xiii. Dishwashing soap packets and rinse treatment

xiv. Dish soap for the break areas

xv. Urinal mats (a total of 13 urinals are located in the compound)

xvi. Other expendable items as necessary to maintain the property in clean condition

EXHIBIT 3

GOVERNMENT FURNISHED PROPERTY

4. Expendable

Supplies

The Contractor shall be held responsible for all expendable supplies furnished to them.

Cleaning chemicals shall be furnished by the U.S. Government. All non-chemical cleaning products shall be furnished by the contractor

6. Property that will be provided to

Contractor by USG

The following property will be provided to the Contractor by the USG for the

Contractors use and execution of services. The Contractor agrees to make proper use of the property for its original intention and will be liable for any negligence and gross negligence of improper use of USG property:

i. Cleaning Poles (interior and exterior for window cleaning)

ii. Water Hose(s)

EXHIBIT 4

SAFETY MANAGMENT PLAN

SAFETY PLAN

SECTION I

SAFETY

REQUIREMENTS

FOR

CONTRACTORS

AND

SUBCONTRACTO

RS

The contractor will follow the more restrictive standard between the Safety and Health Requirements Manual established by the US Army Corps of

Engineers ( https://www.usace.army.mil/Missions/Safety-and-Occupational-

Health/Safety-and-Health-Requirements-Manual/) or the Mexican laws on industrial safety as established by the Ministry of Labor as follows: