Q_A 19MX3023Q0004.pdf

Question & Answer: 19MX3023Q0004

No. Question Answer

What will the cleaning frequency be for the mechanical rooms?

One time per month, please see, Section 1-

Continuation to SF1449, subsection 5.0 Frequencies.

What material will the main entrance shade/overhead be? Example, Glass. Based on your answer, what will the cleaning frequency be?

Glass, however, these are outside the scope of this contract.

Will we have to separate the recycling or what is required from us as far as recycling for the NCC?

No. Occupants will be required to deposit recycling into the appropriate containers. The contractor will be responsible to empty those containers into the appropriate main container, which will collected by the recycling company. The contractor WILL NOT be required to manually separate different recycling materials.

Will we have to provide dish soap for the break room areas?

Yes, please see Exhibit 2-Contractors Furnished Materials, subsection 5-Expendable Supplies.

Regarding the windows inside and outside the main building, what will be our cleaning responsibility or how many meters do we have to clean of the total glass area?

From Section 5.0, vi and vii, interior glass cleaning is to be performed with spot cleaning daily, and deep cleaning once per week. High areas should be cleaned using an extension pole system which we will provide similar to the exterior pole system. Exterior windows are under vii as "Facade Glass and Frames" and require deep cleaning twice per year. The exterior side of the north facing fourth floor windows are not included, as they require a boom lift for safe access.

6 Do we have to clean the roof area?

No. All roof cleaning is outside the scope of this contract

Does the health unit area have specific cleaning specifications we need to follow?

Yes. All technicians who will perform cleaning in the Health Unit must have a Hepatitis B vaccine or proof of immunity. Any backup coverage staff etc. also must have that. For cleaning, the schedule and frequency will remain the same, but the chemical products used will be different and specific to that space. The consulate will provide those chemicals, but the contractor will provide the tools, rags etc. just as is the case for the other areas. Please see, Section 1- Continuation to SF1449, subsection 4.0 Special

Considerations.

8 What will the cleaning frequency be for the shops?

Cleaning of the floors, one time per month. All other cleaning will be the responsibility of the consulate staff.

Please see, Section 1-Continuation to SF1449, subsection 5.0 Frequencies.

Will we have dedicated storage spaces around the

NCC for our use? If so, how many, and where.

Yes. Each janitorial closet has limited storage, and two additional storage rooms.

10 Can we also bid for solar panels?

Solicitations for goods/services required by the U.S.

Consulate Guadalajara are posted on the Government Point of Entry (GPE), SAM.gov.

Confirming that customer will provide DI Water window cleaning equipment to clean exterior windows.

Correct. USG will provide a window cleaning pole system for exterior window cleaning. Please see, Exhibit

3-Government Furnished Property, subsection 6.

Property that will be provided to Contractor by USG.

Will our supervisor have a desk or workplace they can use? Will it have internet access?

A permanent assigned desk will not be available.

Internet access will not be available.

13 Are we allowed to subcontract this offer? See the solicitation for limitations to subcontracting.

14 What frequency will the parking lot walls require?

Spot cleaning only as necessary. Full coverage cleaning once per year. Please see, Section 1-Continuation to SF1449, subsection 5.0 Frequencies.

Is there a special cleaning specification for the anti-graffiti walls around the NCC?

The exterior walls treated with anti-graffiti coating should be cleaned with water. If that is insufficient, then a mild soap solution may be used. Please see, Section 1-Continuation to SF1449, subsection 5.0

Frequencies.

Are we required to use and purchase biodegradable products?

Please see, Exhibit 2-Contractors Furnished Materials, subsection 5.0 Additional Considerations.

Will we have to provide products such as shampoo for the showers?

No, those are a personal responsibility

Will we be required to do "high-level" cleaning such as the ceiling in the visa area?

Yes. Frequency will be dusting and spot cleaning semi-annually. Dusting should be performed with a pole extension duster (provided by contractor) to avoid ladder use as much as possible. Please see, Section 1- Continuation to SF1449, subsection 4.0 Special

Considerations.

Will it be possible to separate labor prices and supplies prices in our proposals?

The contractor is required to return a completed Solicitation Addendum Section 1449-Block 23 1.1

Pricing as part of their quote.

Will the Government consider adding to the contract an Economic Price Adjustment clause for labor and materials found under FAR Subpart 552.216?

No.

Can you please provide the number of Government employees that will be working at the new compound? Or at least a range, in order to more accurately calculate the materials needed.

Approximately 250-300 employees and contractors daily. Approximately 2000 visitors daily. Both numbers are approximate and subject to change over time, most likely increasing minimally each year.

What is the historical consumption over the last twelve months at the current facilities for the following non-chemical cleaning products and supplies that are not currently being provided by the Contractor?:

a. Hand Sanitizer Foam

b. Hand Wash Soap

c. Hard wound Paper Towel Roll

d. Toilet Paper Roll

e. Biodegradable and Flushable 15" x 18" Sanitary Toilet Seat Covers

f. Multifold Paper Towels

g. Unscented Disposable Disinfectant Antibacterial

Gym Wipes

h. Jumbo liners for Wall Mount Sanitary Napkin

Receptacle

i. Feminine hygiene disposal bags

j. Natural Unscented Odor Eliminator

k. Trash Can Liners (various sizes)

l. Dispensing units for above listed products

m. Dishwashing soap packets and rinse treatment

Historical consumption data for our current facility would not accurately correlate to this new facility.

Additionally, our current types of supplies are not the same as in this contract, and therefore we will not share it. Usage estimates should be made based on facility size, employee, and visitor counts.

Section 2.4 says “Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract.” Will this be modified to include an additional 8 hours for Saturdays, as mentioned during the walkthrough?

Yes. Please see Section 1-The Schedule, subsection 1.0.4-Types of Services.

Section 4.4 Trash Collection talks about providing a tip/monetary compensation to the garbage truck from the municipality. What is the expected tip amount?

This has been removed. See solicitation Amendment 3.

During the walkthrough we did not see a dedicated space to store equipment such as vacuums, carpet cleaners, pressure washers, etc. Will you please confirm there will be space to store said equipment at the compound?

See the answer to question 9

26 What is the tentative date to start operations? The tentative start is November 2023.

How many hand sanitizer and hand soap dispensers will there be in the new compound?

25 hand dispensers will be located around the building.

Purell FMX-12 or similar. Please see, Exhibit 2-

Contractors Furnished Materials, subsection 6.0 Expendable Supplies.

Are there any specific cleaning requirements for the

“Health Unit”?

See the answer to question 7

Are there any health exams/vaccine requirements for our workforce?

See the answer to question 7

What is the projected number of people who will be visiting your premises on a daily basis over the next few years?

See the answer to question 21

Regarding the responsibilities for furnishing hand wash soap and toilet paper. According to the document, on Exhibit 3, page 37. GOVERNMENT FURNISHED PROPERTY: 4. Expendable Supplies.

It states that the US government will furnish expendable supplies and chemical supplies, while our company, as the contractor, will furnish non-chemical supplies. However, hand wash soap and toilet paper fall into a category of expendables that requires clarification to determine which party is responsible for their provision.

To avoid any confusion and ensure our compliance with the agreement, I kindly request your guidance on the following:

a) Hand Wash Soap: Could you please clarify if the responsibility for providing hand wash soap rests with the US Government as the provider of expendable supplies, or if it falls under the scope of the contractor to furnish non-chemical supplies?

b) Toilet Paper, trash can liners and multifold paper towels: Similarly, I would appreciate clarification on whether the provision of toilet paper, trash can liners and multifold paper towels would be furnished by the US Government as expendable supplies or if it should be included as part of the non-chemical supplies to be provided by the contractor.

Exhibit 3 Section 4 (Expendable Supplies) already specifies this. All expendable supplies EXCEPT cleaning chemicals are the responsibility of the contractor. The

USG is only providing chemical cleaning supplies, everything else is under the contractor to provide. This includes, but is not limited to, hand wash soap, toilet paper, trash can liners, multi-fold paper towels etc.

This clause references the contractor being responsible for all expendable supplies furnished to them, which in this case is only the chemical cleaning products.

All standard services are to be delivered on regular Consulate working days from Monday to Friday from 6:30 to 18:00?. Based on our understanding, no janitorial services are required on Saturdays?

Can other non regular maintenance services such as extraction cleaning or strip and wax of hard floor surfaces be performed on weekends outside of the regular cleaning schedule?

An addendum will be issued to clarify this. The contractor will be permitted to work Monday -

Saturday, from 07:00 - 18:00. This is a window of available time, not a requirement for the contractor to have everything fully staffed throughout that time. It is up to the contractor to determine how to schedule their staff within that window to fulfill the contract requirements.

For section 5.0 (Frequencies), daily refers to Mon to Fri, and is not required on Saturday. Saturday is an available day to perform any work necessary to fulfil the requirements, but will allow more access for typically difficult items like deep cleaning of floors etc.

Section 1, Box: How do we pay the James Zadroga tax? Do we notate it on the invoices?

See the full text of applicable FAR Provision 52.229-11, Tax on Certain Foreign Procurements—Notice and

Representation (Jun 2020) and FAR clause 52.22-12, Tax on Certain Foreign Procurements—Notice and

Representation (Feb 2021).

Page 4, 1.0.3- Does it take more than 10 days to obtain insurance in this area?

Each Contractor will submit the applicable insurance, permits, certifications, etc., consistent with Section 3 of the solicitation.

Contractors are responsible for contracting insurance providers.

Page 6 1.1.3- Define “All other benefits” that Contractor has to pay under “Premium Pay”.

Local Mexican labor law requires the Contractor to abide by local law and pay their employees the applicable benefits and payments for their work. “All other benefits”, simply means that the Contractor is required to pay all applicable benefits, payments, salaries, etc. required by local law.

Page 12 1.3.1.9- Is the hose Government or

Contractor provided?

The USG will provide hoses that the contractor may use to connect their power washer.

Page 13 1.3.2.7 How many shutters are there? How high up are they? Is a ladder or lift required? If so, is the ladder or lift Government or Contractor provided?

The requirement at 1.3.2.7 is removed. See solicitation Amendment 3.

Page 14 1.3.4.1 How many windows are there? How high up are they? Is a ladder or lift required? If so, is the ladder or lift Government or Contractor provided?

As specified in 4.0 Special Considerations, section 8 Window cleaning, the USG will provide a specialized exterior window cleaning pole system. This system is capable of cleaning up to 20 meters without a ladder.

No ladder or lift will be used to clean windows. Those

4th floor windows on the north side that are not able to be cleaned with this pole system will be cleaned under a separate facade maintenance contract. Interior window cleaning will be done with a similar provided pole system designed for interior cleaning.

All materials, supplies, equipment etc. necessary to clean the windows will be provided by the contractor with the exception of the pole systems.

• East: 524.75 sqm*

• West: 431.69 sqm*

• North: 719.30 sqm*

• South: 1298.45 sqm*

Total exterior windows sqm at the main office building:

2,974.19 sqm.*

*These are all estimated totals

Additional buildings such as warehouse and entrance screening buildings have additional, but minimal windows.

Please see, Section 1-Continuation to SF1449, subsection 4.0 Special Considerations.

Page 14 1.3.4.7 What is the area size to be pressure washed? Is the pressure washer Government or Contractor provided?

As per the contract language, all equipment unless otherwise specified is the responsibility of the contractor. Approximate areas of floor finishes, including exterior concrete, please see, Section 1-

Continuation to SF1449, subsection 4.0 Special Considerations.

Page 15 1.3.5.3- Does the chandeliers need to be removed and re-hung to clean?

Amendment 3 removes this requirement from the solicitation.

Page 15 1.3.5.4- How high are the gutters? Is a ladder or lift required?

Amendment 3 removes this requirement from the solicitation.

Trash service was mentioned its being paid by the consultant, but awarded vendor will be in-charge of paying tips for service, please confirm.

See the answer to question 24

Page 20 4. What is the customary tip amount for trash removal service? What construction projects are anticipated? Are we the construction project dumpsters, the contractor, or government’s responsibility?

Addressed under question 24. Any future construction project trash would be outside the scope of this contract and would be administered separately.

Page 26 9.3 What is included in the “any other types of insurance required by local law”?

This is for each Contractor to investigate and identify for themselves as they are the subject matter experts in providing the service requested.

Page 26 10.2 “The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.” What are the “local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters”?

This is for each Contractor to investigate and identify for themselves as they are the subject matter experts in providing the service requested. If at any point the United States Government identifies that the awarded Contractor is not complying with local law, this could trigger a termination of their contract and applicable penalties.

Services will be performed from 7am to 6:00pm

Monday through Saturday? Please confirm.

See the answer to question 32.

Please provide a square meter count for restricted areas that need escort.

Estimated areas at Solicitation Continuation to SF 1449 Block 20- 3.0 Locations & Timeframe for Janitorial Services includes restricted areas that require escort.

Please provide the head count for a fully occupied campus as well as an estimated count for staff on first month.

See the answer to question 21.

Please provide a head count for estimate visitors/customers expecting traffic flow for daily head count 2,000 people a day are expected?

See the answer to question 21.

Please provide exact hours of operation, example

8am to 2pm, after 2pm only employees until 4pm?

Please see Section 1-The Schedule, subsection 3.0

Locations & Timeframe for Janitorial Services.

Confirming that Saturdays are cleaning personal and only few employees to have this as a dedicated detail clean day.

See the answer to question 32.

Please provide an estimate square footage of entire exterior cement/pavers that need to be power washed and maintained.

Please see Section 1-Continuation to SF1449, subsection 4.0 Special Considerations

Confirming the wages to be paid to employees is to match labor laws in Mexico minimum wage not US?

Wages must comply with Mexican labor law

Confirming we are following labor laws in Mexico

48hr a week?

Staffing must comply with Mexican labor law

Confirming there can be an addendum if minimum wage gets readjusted in Mexico during contract?

No, the USG anticipates award of a firm-fixed-price contract.

Confirm the periodic for electrical rooms/ mechanical rooms will it be once a month or every quarter?

See Continuation to SF 1449 Block 20-5.0 Frequencies

57 Confirming no urinal mats would be needed.

Urinal mats are considered a non-chemical cleaning supply, and are to be provided by the contractor. A total of 13 urinals are located in the Compound. Urinal mats will be replaced monthly. Please see, Exhibit 2-

Contractors Furnished Materials, subsection 6.0 Expendable Supplies.

Please confirm if vendor provides the dish soap at all kitchenette locations?

See Solicitation - Exhibit 2 CFP.

Was it decided if vendor will have to provide shampoo, conditioner and body wash? At all shower locations

Vendor will not provide shampoo, conditioner, etc.

This is a personal responsibility of those using the showers.

Please confirm model and make of soap dispensers to be installed in all restrooms.

a. Bobrick, Model: B-2111 - Classic Series Surface Mounted Soap Dispenser: 16 each

b. VANITY MOUNTED STAINLESS STEEL AUTOMATIC FOAM SOAP AND SANITIZER DISPENSER Model 0335:

50 each Please see, Exhibit 2-Contractors Furnished Materials, subsection 6.0 Expendable Supplies.

Confirming that customer will provide special bags for shredded paper.

Correct. USG will provide shredder bags. All other trash bags are provided by the contractor. Please see Exhibit 2-Contractors Furnished Materials, subsection

5-Expendable Supplies.

Confirming that customer will provide DI Water window cleaning equipment to clean exterior windows.

Correct. USG will provide a window cleaning pole system for exterior window cleaning.