pre-bid conference minutes 19JA8025Q0001.pdf
PDF 552 KB Posted
- Solicitation number
- 19JA8025Q0001
- Issued by
-
Department of State
About this file
This document contains minutes from a pre-quotation conference held on February 4, 2025, for RFQ No. 19JA8025Q0001 regarding TV and Internet Services for the U.S. Embassy in Tokyo, Japan. The conference was held at the U.S. Embassy in Tokyo, with key sections of the solicitation highlighted including SAM registration requirements, schedule of supplies/services, workers' compensation insurance requirements, tax provisions (Zadroga Act), NDAA Section 889 compliance, trafficking in persons clauses, and evaluation factors.
The meeting included a walk-through of two service locations - the U.S. Embassy Tokyo Chancery Building and Mitsui Housing Apartment Compound. Attendees were instructed to submit all questions in writing. The solicitation appears to be for a firm-fixed-price contract, though specific pricing terms are not detailed in these minutes. The document indicates this is for services at the Department of State's facilities in Tokyo, Japan, suggesting this is a civilian agency procurement rather than defense.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
February 7, 2025
U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420 Japan
Minutes from Pre-Quotation Conference of February 4, 2025 for Request for Quotations No.
19JA8025Q0001 – TV and Internet Services for the U.S. Embassy in Tokyo, Japan.
Introduction
The Procurement Agent welcomed all attendees, introduced the Embassy staff.
Discussion of the Solicitation Package
The following sections of the solicitation were highlighted:
(1) System for Award Management (SAM) database registration stated in the Cover Letter and FAR 52.204-7 referenced in SECTION 3, ADDENDUM TO SOLICITATION PROVISIONS;
(2) Subsection 3.1.2 Summary of Instructions under SECTION 3 - SOLICITATION PROVISIONS;
(3) Subsection 1.2 Continuation to SF-1449, SCHEDULE OF SUPPLIES/SERVICES under
SECTION 1 - THE SCHEDULE;
(4) DBA Insurance and FAR clause 52.228-4, WORKER’S COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS under SECTION 2 - CONTRACT CLAUSES;
(5) TAX ON CERTAIN FOREIGN PROCUREMENTS (Zadroga Act) in FAR clause 52.229-12 under SECTION 2 and FAR provision 52.229-11 under SECTION 5, as well as submission of Internal Revenue Service (IRS) Form W-14 in the Attachment 2 of the RFQ.
(6) Statue NDAA 889(a) (1) (B) in FAR provision 52.204-24 in SECTION 5, as well as FAR clause 52.204-25 in SECTION 2.
(7) FAR clause 52.222-50, Combating Trafficking in Persons under SECTION 2 - CONTRACT CLAUSES and contractor responsibility;
(8) SECTION 4 - EVALUATION FACTORS;
(9) Attachments of the solicitation; and
(10) A walk-through was conducted for two locations - the U.S. Embassy Tokyo Chancery Building and Mitsui Housing Apartment Compound in Tokyo, Japan.
Embassy of the United States of America
Tokyo, Japan
Questions
Participants were asked to submit all questions in writing.
Conclusion
The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.
Sincerely, Christopher G. Staff Contracting Officer
File details come from the government source that posted it. Updated .