19JA8025Q0001 Cover Letter-RFQ-Attachments.pdf

January 22, 2025

Dear Prospective Quoters:

Subject: Request for Quotations Number 19JA8025Q0001

Television (TV) and Internet Services

Enclosed is a Request for Quotations (RFQ) for obtaining TV and Internet services for the U.S. Embassy in Tokyo, Japan. If you would like to submit a quotation, follow the instructions in SECTION 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in the paragraph 3. Quotations below.

The U.S. Government intends to award a contract to the responsible company whose quotation conforms to the solicitation and represents the best value to the U.S. Government, price and other factors considered. The U.S. Government intends to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

1. Pre-quotation Conference and Site Visit:

(a) The U.S. Embassy Tokyo intends to conduct a pre-quotation conference and site visit, which will be held at the following Date/Time and Location.

Date Tuesday, February 4, 2025 Time: From 2:00 p.m. to on/about 4:30 p.m. (Japan Standard Time / JST) Location: U.S. Embassy Tokyo, Japan 1-10-5 Akasaka, Minato-ku, Tokyo 107-8420 JAPAN

(b) Prospective quoters should contact Ayaka Ogawara via email at OgawaraAX@state.gov by 2:00 p.m., Thursday, January 30, 2025 (JST) and submit individual name(s), company name/address, telephone/fax numbers, and email address to arrange entry to the office building and sites.

NOTE: No entry request will be accepted after this date/time, regardless of whether or not the participant(s) hold(s) Embassy issued ID badge.

(c) Attendee(s) must present an identification (ID) card with a photo (e.g. driver’s license, passport, etc.)

as it is required for entering the office building.

(d) Photography is NOT ALLOWED. If needed, approved photos will be provided on the Embassy’s website.

Embassy of the United States of America

Tokyo, Japan mailto:OgawaraAX@state.gov

- 2 -

2. Questions:

No questions and answers will be discussed during the pre-quotation conference and site visit.

Therefore, please send your questions in English in regard to this RFQ by 2:00 p.m., Friday, February 7, 2025 (JST) via e-mail at OgawaraAX@state.gov. All questions will be consolidated, and one response will be prepared and posted on Contract Opportunities (SAM.gov), the same website from where you obtained the RFQ documents.

3. Quotations:

Quotations are due by 10:00 a.m., Tuesday, February 25, 2025 (JST).

No quotations will be accepted after the specified date/time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed the 15MB, the submission must be made in separate e-mails less than 15MB each.

4. Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quotation as prescribed under FAR 4.1102. Failure to be registered at time of quotation submission will deem the quoter’s quote to be considered non-responsible and no further consideration will be given. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

It is understood that no payment will be made for preparation and submission of your quotation.

Thank you in advance for your interest and your time in participating in the request for quotations process.

Sincerely, Christopher G. Staff Contracting Officer

Enclosure:

Request for Quotations 19JA8025Q0001 mailto:OgawaraAX@state.gov mailto:OgawaraAX@state.gov https://www.sam.gov/

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR14937041 / PR14915044

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

See 31C

4. ORDER

NUMBER

5. SOLICITATION (Request for Proposals) NUMBER

19JA8025Q0001

6. SOLICITATION ISSUE DATE

January 22, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

b. TELEPHONE NUMBER(No collect calls)

+81-3-3224-5616

8. OFFER DUE DATE/LOCAL TIME

February 25, 2025; 10:00 a.m.

(Japan Standard Time)

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

Procurement/Contracting Office

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. Embassy Tokyo 1-10-5 Akasaka

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Minato-ku, Tokyo 107-8420 Japan

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

Procurement/Contracting Office U.S. Embassy Tokyo 1-10-5 Akasaka Minato-ku, Tokyo 107-8420, Japan

17a.

CONTRACTOR/OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

SAM Unique Entity ID:

TELEPHONE NO. FAX NO.

Financial Management Center U.S. Embassy Tokyo 1-10-5 Akasaka Minato-ku, Tokyo 107-8420 Japan

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(See Page 2 of Standard Form 1449)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

ORIGINAL COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE RFQ NO. 19JA8025Q0001, OFFER DATED

______________ YOUR OFFER ON SOLICITATION, INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

This is a firm fixed price type contract for obtaining TV and Internet Services for the U.S. Embassy Tokyo, Japan, in accordance with terms and conditions of the contract.

See Subsection 1.1.2 Prices

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: __________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Request for Quotations (RFQ) No. 19JA8025Q0001

TABLE OF CONTENTS

Standard Form (SF) 1449, the first and second pages

SECTION 1: THE SCHEDULE

1.1 Continuation to SF‐1449, Request for Quotations (RFQ) Number

19JA8025Q0001, Block 23, UNIT PRICE

1.2 Continuation to SF‐1449, Request for Quotations (RFQ) Number

19JA8025Q0001, Block 20, SCHEDULE OF SUPPLIES/SERVICES

SECTION 2: CONTRACT CLAUSES

2.1 Contract Clauses

2.2 Addendum to Contract Clauses – FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3: SOLICITATION PROVISIONS

3.1 Solicitation Provisions

3.2 Addendum to Solicitation Provisions – FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4: EVALUATION FACTORS

4.1 Evaluation Factors

4.2 Addendum to Evaluation Factors ‐ FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5: REPRESENTATIONS AND CERTIFICATIONS

5.1 Quoter Representations and Certifications

5.2 Addendum to Quoter Representations and Certifications – FAR and DOSAR Provisions not Prescribed in

Part 12

List of Attachments

Attachment 1 – Cybersecurity Supply Chain Risk Management (C‐SCRM) Questionnaire Attachment 2 – Department of the Treasury Internal Revenue Service (IRS) Form W‐14

SECTION 1 ‐ THE SCHEDULE

1.1 Continuation to SF‐1449, Request for Quotations (RFQ) Number 19JA8025Q0001, Block 23, UNIT PRICE

1.1.1 Scope of Services

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services, unless otherwise specified herein, required under this contract for stated services within the time specified herein. The price listed below shall include all labor, materials, overhead, and profit. In consideration of satisfactory performance of all scheduled services required under this contract, the Contractor shall be paid a firm fixed price for all services.

1.1.2 Prices

(a) The contract will be for a one‐year period from July 1, 2025, with four (4) one year option years and six‐month extension.

(b) The Contractor shall furnish all engineering, labor, tools, equipment, materials, supplies and services to provide the required TV and internet services as specified under SECTION 1: THE SCHEDULE.

(c) Prices. In consideration of satisfactory performance of the services required under this contract, the Contractor shall be paid a firm fixed price (FFP) per month as stated in the schedule below.

(d) The U.S. Embassy Tokyo is exempt from Japanese consumption taxes; therefore, such taxes shall not be included in the price nor charged on invoices. After receipt of the Contractor’s invoice, the U.S.

Government will provide the Contractor with a signed Certificate of Tax Exemption Purchase for Foreign Establishments. (For non‐Designated Stores, please visit the following link for registration:

(Ministry of Foreign Affairs of Japan) Japanese: https://www.mofa.go.jp/mofaj/ms/po/page22_003420.html English: https://www.mofa.go.jp/ms/po/page22e_000946.html

(National Tax Agency) Japanese: https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm

(e) Offers and Payment in U.S. Dollars

(1) U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S. dollars should commit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

(2) Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency, Japanese Yen.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO

THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26

U.S.C. 5000C.

1.1.2.1 Base Year: July 1, 2025 ‐ June 30, 2026

Line Item

Service Unit of Measure

QTY Unit Price Total Price

Part 1 – Television Services as detailed in Subsection 1.2.1 Scope of Work, Part 1 ‐ Television Services.

0001 Non‐recurring Installation and/or Equipment Charge for U.S. Embassy Tokyo Chancery Building Lot 1

0002 Non‐recurring Installation and/or Equipment Charge for Ambassador Residence (CMR)

Lot 1

0003 Non‐recurring Installation and/or Equipment Charge for U.S. Embassy Mitsui Housing Compound (MHC)

Lot 1

0004 Television Services for U.S. Embassy Tokyo Chancery Building

Month 12

0005 Television Services for Ambassador Residence (CMR)

Month 12

0006 Television Services for U.S. Embassy Mitsui Housing Compound (MHC)

Month 12

(1) Part 1 Subtotal (Line Items 0001 through 0006)

Part 2 – Internet Services as detailed in Subsection 1.2.2 Scope of Work, Part 2 ‐ Internet Services.

0007 Non‐recurring installation and/or Equipment Charge for U.S. Embassy Tokyo Chancery Building Lot 1

0008 Non‐recurring Installation and/or Equipment Charge for U.S. Embassy Mitsui Housing Compound (MHC)

Lot 1

0009 Internet Services for U.S. Embassy Tokyo Chancery Building 1Gbps dedicated symmetric internet channel with 32 public IP (/27).

Month 12

0010 Internet Services for U.S. Embassy Mitsui Housing Compound:

20 Mbps dedicated symmetric CIR internet channel with 1 public IP.

Month 12

(2) Part 2 Subtotal (Line Items 0007 through 0010)

(3) Base Year Total = (1) + (2), (Line Items 0001 through 0010)

1.1.2.2 Option Year One: July 1, 2026 ‐ June 30, 2027

Service Unit of

Part 1 – Television Services as detailed in Subsection 1.2.1 Scope of Work, Part 1 ‐ Television Services.

0001 Television Services

Month 12

0002 Television Services for Ambassador Residence (CMR)

Month 12

0003 Television Services for U.S. Embassy Mitsui Housing Compound (MHC)

(1) Part 1 Subtotal (Line Item 0001 through 0003)

Part 2 – Internet Services as detailed in Subsection 1.2.2 Scope of Work, Part 2 ‐ Internet Services.

0004 Internet Services for U.S. Embassy Tokyo Chancery Building 1Gbps dedicated symmetric internet channel with 32 public IP (/27).

Month 12

0005 Internet Services for U.S. Embassy Mitsui Housing Compound:

20 Mbps dedicated symmetric CIR internet channel with 1 public IP.

Month 12

(2) Part 2 Subtotal (Line Items 0004 through 0005)

(3) Option Year One Total = (1) + (2), (Line Items 0001 through 0005)

1.1.2.3 Option Year Two: July 1, 2027 ‐ June 30, 2028

Service Unit of

Part 1 – Television Services as detailed in Subsection 1.2.1 Scope of Work, Part 1 ‐ Television Services.

Month 12

0002 Television Services for Ambassador Residence (CMR)

Month 12

0003 Television Services for U.S. Embassy Mitsui Housing Compound (MHC)

Part 2 – Internet Services as detailed in Subsection 1.2.2 Scope of Work, Part 2 ‐ Internet Services.

for U.S. Embassy Tokyo Chancery Building 1Gbps dedicated symmetric internet channel with 32 public IP (/27).

Month 12

0005 Internet Services for U.S. Embassy Mitsui Housing Compound (MHC) 20 Mbps dedicated symmetric CIR internet channel with 1 public IP.

Month 12

(3) Option Year Two Total = (1) + (2), (Line Items 0001 through 0005)

1.1.2.4 Option Year Three: July 1, 2028 ‐ June 30, 2029

Service Unit of

Part 1 – Television Services as detailed in Subsection 1.2.1 Scope of Work, Part 1 ‐ Television Services.

Month 12

0002 Television Services for Ambassador Residence (CMR)

Month 12

0003 Television Services for U.S. Embassy Mitsui Housing Compound (MHC)

Part 2 – Internet Services as detailed in Subsection 1.2.2 Scope of Work, Part 2 ‐ Internet Services.

for U.S. Embassy Tokyo Chancery Building 1Gbps dedicated symmetric internet channel with 32 public IP (/27).

Month 12

0005 Internet Services for U.S. Embassy Mitsui Housing Compound (MHC) 20 Mbps dedicated symmetric CIR internet channel with 1 public IP.

Month 12

(3) Option Year Three Total = (1) + (2), (Line Items 0001 through 0005)

1.1.2.5 Option Year Four: July 1, 2029 ‐ June 30, 2030

Service Unit of

Part 1 – Television Services as detailed in Subsection 1.2.1 Scope of Work, Part 1 ‐ Television Services.

Month 12

0002 Television Services for Ambassador Residence (CMR)

Month 12

0003 Television Services for U.S. Embassy Mitsui Housing Compound (MHC)

Part 2 – Internet Services as detailed in Subsection 1.2.2 Scope of Work, Part 2 ‐ Internet Services.

for U.S. Embassy Tokyo Chancery Building 1Gbps dedicated symmetric internet channel with 32 public IP (/27).

Month 12

0005 Internet Services for U.S. Embassy Mitsui Housing Compound (MHC) 20 Mbps dedicated symmetric CIR internet channel with 1 public IP.

Month 12

(3) Option Year Four Total = (1) + (2), (Line Items 0001 through 0005)

1.1.2.6 Six‐Month Extension: July 1, 2030 ‐ December 31, 2030

Service Unit of

Part 1 – Television Services as detailed in Subsection 1.2.1 Scope of Work, Part 1 ‐ Television Services.

Month 6

0002 Television Services for Ambassador Residence (CMR)

Month 6

0003 Television Services for U.S. Embassy Mitsui Housing Compound (MHC)

Month 6

Part 2 – Internet Services as detailed in Subsection 1.2.2 Scope of Work, Part 2 ‐ Internet Services.

for U.S. Embassy Tokyo Chancery Building 1Gbps dedicated symmetric internet channel with 32 public IP (/27).

Month 6

0005 Internet Services for U.S. Embassy Mitsui Housing Compound (MHC) 20 Mbps dedicated symmetric CIR internet channel with 1 public IP.

Month 6

(3) Six‐month Extension Total = (1) + (2), (Line Items 0001 through 0005)

1.1.2.7 Grand Total Contract Price

GRAND TOTAL CONTRACT PRICE, INCLUDING ALL OPTION YEARS

Base Period Total Price

1.1.2.1 (3)

First Option Year Total Price

1.1.2.2 (3)

Second Option Year Total Price

1.1.2.3 (3)

Third Option Year Total Price

1.1.2.4 (3)

Fourth Option Year Total Price

1.1.2.5 (3)

Six‐Month Extension – FAR52.217‐8 Total Price

1.1.2.6 (3)

GRAND TOTAL FIRM‐FIXED PRICE

FOR BASE YEAR PLUS ALL OPTION YEARS

1.2 Continuation to SF‐1449, Request for Quotations (RFQ) Number 19JA8024Q0001, Block 20, SCHEDULE OF

SUPPLIES/SERVICES

Scope of Work:

The purpose of this firm fixed price contract is to obtain Television (TV) and Internet Services for the U.S.

Embassy Tokyo. This Scope of Work is broken into 2 parts. Part 1 covers TV Services and Part 2 covers Internet Services.

1.2.1 Part 1 – Television Services

The purpose of Part 1 is to obtain TV services for the U.S. Embassy Chancery building, the Ambassador’s Residence (CMR) and locations at the Mitsui Housing Compound (MHC) in Tokyo, Japan, in accordance with work statements stated below.

1.2.1.1 Required TV Services

THIS IS THE LIST OF REQUIRED SERVICES

(a) The Contractor shall provide digital/HD TV services for the U.S. Embassy in Tokyo, Japan at the locations stated below. The services include providing TV contents, providing head end equipment, and other necessary equipment, if any, to successfully perform the required services.

The Japanese Chi‐Digi and local channels are provided by an existing FUJITSU Satellite BS Dish and Yagi antenna on the roof the U.S. Embassy Chancery Building. Installing new Satellite Dishes is not permitted. The Contractor may either continue to use the existing Dish and antenna for the Public Affairs CATV network or use alternate such as internet connection. All U.S. Digital Standard contents shall be provided over private internet connection.

The Contractor shall provide a Basic TV Channel Package including at the minimum the Embassy Channel, AFN, AFN Sports, AFN Family, AFN Movie, AFN Atlantic, AFN Pacific, AFN Spectrum, AFN Channel Guide, BBC, and all Japan local “off‐air” television channels. Contents licensing and fees are the responsibility of the Contractor.

SERVICE: Television Services

NAME: Television Services at the U.S. Embassy Tokyo

DESCRIPTION: Television Services

TYPE OF SERVICE: Provide TV Contents and maintenance service for the coax CATV system at the following three locations.

LOCATIONS: (1) U.S. Embassy Chancery Building (Chancery) 1‐10‐5 Akasaka, Minato‐ku, Tokyo 107‐8420 Japan

(2) Ambassador’s Residence (CMR), 1‐10‐5 Akasaka, Minato‐ku, Tokyo 107‐8420 Japan

(3) U.S. Embassy Mitsui Housing Compound (MHC) 2‐1‐1 Roppongi, Minato‐ku, Tokyo 106‐0032

The Embassy Channel is PC based and created and maintained by Diplomatic Technology (DT) staff. The Contractor shall allow channel insertion via HDMI to the Chancery Head end.

The Contractor shall provide CNNj (CNN Japan) and FOX News in addition to the Basic TV Channel package to the Chancery Main Network and CMR networks.

The broadcast format must use US Digital TV standards except for the Chancery Public Affairs network segment which must broadcast in Japanese “Chi‐Digi” standard.

The Contractor shall confirm with American Forces Network (AFN) if content protection/encryption will be required. If required, include all components necessary to comply with AFN. If not required, do not enable content protection/encryption. Indicate on the proposal whether content protection/encryption will be applied. AFN is not required on the Public Affairs Japanese network segment and AFN content protection/encryption must not be applied.

The Chancery and CMR head end is on the 10th floor of the Chancery building. The Mitsui Housing Compound Head End is at the Perry Tower.

The following are the locations and types of services required:

(1) U.S. Embassy Chancery Building, located at 1‐10‐5 Akasaka, Minato‐ku, Tokyo.

i. Main CATV Network: Approximately 100 offices.

US Digital Standard Basic TV Channel Package CNNj and Fox News.

ii. Public Affairs CATV Network: Approximately 40 offices

Japanese Chi‐Digi Standard Japan Local Channels

(2) Ambassador’s Residence (CMR), located at 1‐10‐5 Akasaka, Minato‐ku, Tokyo.

CNNj and Fox News.

(3) U.S. Embassy Mitsui Housing Compound (MHC), located at 2‐1‐1 Roppongi, Minato‐ku, Tokyo

(b) The Contractor shall provide the Basic TV Channel Package to the CATV network serving the Alternate Command Center, General Services Offices (GSO), Facility Management Offices (FAC), Residences and locations determined by the Contracting Officer / Contracting Officer’s Representative.

(c) The Contractor shall provide a private (point to point) transport circuit from the Chancery to Mitsui Housing for transmission of The Embassy Channel. The remaining Basic TV Channel Package services may also be transmitted from the Chancery using the same circuit or other delivery method. The circuit shall be separate from the 2 circuits listed in the Part 2 ‐ Internet services.

1.2.1.2 Equipment

(a) The following is the list of Government Furnished Equipment (GFE). The Contractor, at their discretion, may use some of or all of this equipment.

Government‐Furnished Equipment (GFE) for TV Services: TV network amplifiers

Maspro 7A35C: 2 units Maspro 77A38C: 10 units Maspro BCA405: 2 units Taikan AE8630: 3 Units

In case the Contractor does not use Government Furnished Equipment, the Contractor shall furnish and install the necessary equipment to perform the services.

(b) Contractor‐furnished equipment must not include telecommunication equipment or services and video surveillance equipment or services produced by Huawei Technologies Company or ZTE Corporation, or any subsidiary or affiliate of such entities; produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

1.2.1.3 Maintenance and Support

(a) The Contractor is responsible for maintenance services for all Contractor‐furnished equipment and if reused, Government‐furnished equipment. In case there are issues with TV reception such as complete loss of signal, snowy or grainy pictures, or poor sound and so on, the Contractor will provide, at no additional cost, on‐site maintenance services upon "service‐call" and correct the problem until it meets normal industry acceptable quality and standards. In case of failure of equipment not installed by the Contractor, the Contractor shall provide a quote for equipment and labor required to restore normal operations. The Contractor will not proceed with chargeable repairs until authorized by the Embassy. On‐site services will be performed during business hours except in cases of major outage.

(b) The Contractor shall provide a local telephone contact number for English support services during business hours. The Contractor should include a seven (7) day per week, 24 hours per day emergency contact procedure at no additional cost.

(c) The Contractor shall respond on‐site within eight business hours to a service‐call for a signal outage affecting multiple channels or outlets or in the case of VIP and executive level incidents.

(d) The Contractor shall respond on‐site within three (3) business days for a standard service call involving a single channel or single outlet related problem.

(e) The Contractor shall provide routine maintenance on all equipment in accordance with manufacturer’s suggested times for the duration of this contract.

1.2.1.4 Transportation

(a) All necessary transportation of Contractor equipment, material, and service labor is the responsibility of the Contractor.

1.2.1.5 Contractor’s Responsibility

(a) The Contractor shall make all necessary arrangements for acquiring the broadcast rights for all channels provided. The Contractor shall not interrupt the emission or affect quality of the existing channels (AFN and Japanese Channels) without the written prior consent of the Contracting Officer or Contracting Officer’s Representative (COR).

(b) The Contractor shall replace any Contractor‐installed equipment that fails to work properly.

(c) Fire Prevention. The Contractor shall be responsible for instructing his or her employees in the fire prevention and protection procedures, which are required for all personnel working at the Embassy.

The Contractor shall assume responsibility for all damages incurred by fires caused by personnel misconducts, disobedience to fire rules and regulations, intentional setting of fires, and other sources of fire origin caused by negligence of his or her employees.

(d) Damage to U.S. Government Property. Any and all damages to U.S. Government property caused as a result of Contractor operations shall be repaired or replaced to the original condition by the Contractor at no additional cost to the U.S. Government.

(e) Labor, Health and Safety Laws, and Customs. The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

1.2.2 Part 2 ‐ Internet Services

The purpose of Part 2 is to obtain Internet Services and Circuitry for the U.S. Embassy Tokyo, Japan.

The local Telecommunication’s Internet Service Provider (ISP) contracting firm must provide internet services and dedicated leased line channels and circuitry for connecting U.S. Embassy Tokyo Chancery Building and remote U.S. Embassy Housing Compound location data links as shown below.

1.2.2.1 Required Internet Service

(1) THIS IS THE LIST OF REQUIRED SERVICES for U.S. Embassy Tokyo Chancery Building

SERVICE 1 of 2: Embassy Tokyo Dedicated Internet Channel

NAME: Embassy Tokyo Dedicated Internet Channel

DESCRIPTION: One (1) dedicated Internet channel at Embassy specified minimum speed providing fault tolerance in the last mile.

TYPE OF SERVICE: Dedicated Internet Channel with 32 IPv4 public IP addresses (/27 subnet)

LOCATION: U.S. Embassy Tokyo Chancery Building 1‐10‐5 Akasaka, Minato‐ku, Tokyo 107‐8420 Japan

THE PROVIDED INTERNET SERVICE SHALL COMPLY WITH THE FOLLOWING REQUIREMENTS:

(a) Internet Services Quality

The U.S. Embassy Tokyo requires synchronous, dedicated (not shared or bundled) Internet Bandwidth, 24/7, “always‐on” with unlimited usage. Fiber optic, terrestrial connectivity is required.

The local ISP access circuit to the Post must meet the following specifications/requirements for connectivity.

Internet Service Provider (ISP) must provide Fiber Optic connectivity to the very end at the U.S. Embassy Tokyo Chancery’s DEMARC Room.

32 Public IP addresses (/27 subnet) for VPN equipment, network mask, and default gateway IP address.

ISP interface connectors: Minimum of four (4) RJ45 100/1000baseT ports on the ISP Router/L3 switch allowing the Embassy to connect separate internal networks directly to the ISP. Internet Service Provider (ISP) must provide all data media converters or transmission devices in all cases.

For Internet Services the Internet Service Provider (ISP) must guarantee full contracted bandwidth availability 24X7X365 from the originator side to the ISP’s internet gateway. Bandwidth sharing between other Embassy and non‐Embassy customers is not allowed. Connection Ratio must be 1/1.

ISP connection: IPs must NOT use Network Address Translation (NAT).

High quality performance, the following parameters in a Contractor’s Service Level Agreement (SLA) should be used:

a. Packet Loss <=.5%

b. Availability of 99.9%.

Internet Service Provider (ISP) Round Trip Time (RTT) reports the total time in milliseconds (ms) time to send a small data packet and obtain a reply back; must be the faster than 200ms for the Round Trip Time (RTT) for internet service. Also, RTT must be faster than 20ms for local data services (for instance: point‐to‐point channels or web pages accessed through the Japan Network Access Point (NAP).

ISP must permit all IP protocols (including but not limited to ICMP, UDP, TCP, and IPSEC) to transit without filters or proxies. Unfiltered access to the Internet is required without ISP firewall blocking or stateful inspection.

ISP must permit installation of Customer VPN encryption devices on circuit.

ISP must permit ping and trace route traffic from 169.252.0.0/16 and 169.253.0.0/16 to the ISP connection (LC fiber Gigabit MM router interface which terminates Customer VPN encryption device).

(b) Network Identification

Internet Service Provider (ISP) must provide a block of thirty‐two (32) public internet IP addresses on a single subnet for Internet Services provided to the U.S. Embassy Chancery.

(c) Network Devices

The network devices shall comply with the following characteristics:

Contractor‐furnished equipment must not include telecommunication equipment or services and video surveillance equipment or services produced by Huawei Technologies Company or ZTE Corporation, or any subsidiary or affiliate of such entities; produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

(d) Service Support and Contingencies

ISP must warrant service support 7X24X365.

ISP must warrant service support on site if necessary 7X24X365, services must be coordinated directly with Embassy’s Contracting Office Representative (COR) or Information Technology (IT) representative from the Embassy Diplomatic Technology Section (DT).

ISP should have direct connection capability with major United States of America (U.S.A) and Japan telecommunication providers (ISPs) at Internet tier 1 level, having alternative line channels or backups in case of main Internet path malfunctioning, if local conditions permit.

ISP must provide a central Information Technology (IT) point of contact (POC) in order to promptly coordinate technical issues during the initial installation process.

(2) THIS IS THE LIST OF REQUIRED SERVICES for U.S. Embassy Mitsui Housing Compound

SERVICE 2 OF 2: PERRY PBX INTERNET CHANNEL

NAME: Dedicated Internet Network for the Perry PBX at the Mitsui Housing Compound of the U.S. Embassy Tokyo

DESCRIPTION: One (1) dedicated Internet channel at minimum 20Mbps

TYPE OF SERVICE: Dedicated Internet Channel

LOCATION: U.S. Embassy Mitsui Housing Compound (MHC) 2‐1‐1 Roppongi, Minato‐ku, Tokyo 106‐0032

ALL PROVIDED INTERNET SERVICES AND DATA POINT‐TO‐POINT CONNECTIONS MUST COMPLY WITH

THE FOLLOWING REQUIREMENTS (EXCEPT WHEN SPECIFIED):

(a) Internet Services Quality

Internet Service Provider (ISP) must provide dedicated leased channel high‐speed access to the Internet. Twenty‐four (24) hours uplink. Post Internet Service Provider (ISP) connection must be "always on” and must not require the installation of any custom software on the client side.

ISP must provide Fiber Optic connectivity to the very end at the U.S. Embassy Mitsui Housing compound demarc room in the Perry PBX. Internet Service Provider (ISP) must provide router(s) and Data media converters or transmission devices in all cases to allow for connection to customer equipment.

One (1) Public IP addresses for VPN equipment, network mask, and default gateway IP address.

ISP interface connectors: Minimum of one (1) RJ45 100/1000baseT ports on the ISP Router/L3.

Internet Service Provider (ISP) must provide all data media converters or transmission devices in all cases.

For Internet Services the Internet Service Provider (ISP) must guarantee full contracted bandwidth availability 24X7X365 from the originator side to the ISP’s internet gateway. Bandwidth sharing between other non‐Embassy customers is not allowed. Connection Ratio must be 1/1.

ISP connection: IPs must NOT use Network Address Translation (NAT).

High quality performance, the following parameters in a Contractor’s Service Level Agreement (SLA) should be used:

a. Packet Loss <=.5%

b. Availability of 99.9%.

Internet Service Provider (ISP) Round Trip Time (RTT) reports the total time in milliseconds (ms) time to send a small data packet and obtain a reply back; must be the faster than 200ms for the Round Trip Time (RTT) for internet service. Also, RTT must be faster than 20ms for local data services (for instance: point‐to‐point channels or web pages accessed through the Japan Network Access Point (NAP).

ISP must permit all IP protocols (including but not limited to ICMP, UDP, TCP, and IPSEC) to transit without filters or proxies. Unfiltered access to the Internet is required without ISP firewall blocking or stateful inspection.

ISP must permit installation of Customer VPN encryption devices on circuit.

ISP must permit ping and trace route traffic from 169.252.0.0/16 and 169.253.0.0/16 to the ISP connection (LC fiber Gigabit MM router interface which terminates Customer VPN encryption device).

(b) Network Identification

Internet Service Provider (ISP) must provide one (1) public routable IP address for the U.S. Embassy Mitsui Housing compound PBX circuit which may be from a separate block of IP address managed solely by the ISP.

(c) Network Devices

The network devices shall comply with the following characteristics:

Must not have ZTE, Huawei, Xiaomi and affiliated branded products in use on the internet connection. Post may not enter into contract (or extend or renew contract) with an entity that uses above mentioned equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(d) Service Support and Contingencies

ISP must warrant service support 7X24X365.

ISP must warrant service support on site if necessary 7X24X365, services must be coordinated directly with Embassy’s Contracting Office Representative (COR) or Information Technology (IT) representative from the Embassy Diplomatic Technology Section (DT).

ISP should have direct connection capability with major United States of America (U.S.A) and Japan telecommunication providers (ISPs) at Internet tier 1 level, having alternative line channels or backups in case of main Internet path malfunctioning, if local conditions permit.

ISP must provide a central Information Technology (IT) point of contact (POC) in order to promptly coordinate technical issues during the initial installation process.

1.2.2.2 General

(a) The Department of State has a requirement for one full period, full duplex, clear channels, and digital circuits capable of supporting synchronous traffic. For clear channel circuits, they shall be completely transparent to 2,048 kbps data, with no bits added to or deleted from the bit stream provided to the interface of the Department of State equipment.

The Department of State reserves the right to increase or decrease this digital circuit bandwidth requirement from no less than 64 kbps and up to 15 Mb within 30 days written notice to the Contractor. The desired intervals for circuit bandwidth are as follows: 1Mb, 2Mb, 4Mb, 6Mb, 8Mb, 10Mb, and 15Mb. The Contractor is to provide fractional T‐1 fixed cost pricing for this increase or decrease of digital service. The availability of this circuit shall not be less than 99.7 percent per month over the period of the contract.

(b) These digital services shall be via Optic Fiber. The service shall be for the exclusive use of the Department of State, 24‐hours per day, 7 days per week, and 52 weeks per year.

(c) The Contractor shall coordinate the service and shall be responsible for the technical sufficiency of the circuit, including services necessary to establish, operate, and restore the circuit. Except for modems and terminal equipment furnished by the Government, the Contractor shall provide all equipment, materials, and supplies required to provide the service which includes the Data Service Unit (DSU) configured with Data Communications Equipment (DCE) interface. If required, signal element timing shall be provided by the Contractor’s facility.

(d) The Contractor shall provide sufficient technical support to ensure uninterrupted end‐to‐end service between such terminal points as are covered in this contract. The Contractor shall provide, properly adjust, and maintain the circuit for continuous Department of State use. The Contractor shall ensure that the circuit complies with service changes, additions, or deletions as required under this contract.

NOTE: Where applicable for digital service and for information purposes:

(e) Services. This is a firm fixed‐price contract for the lease of one full period, full duplex, clear channels, digital circuits and internet leased lines capable of supporting synchronous traffic. For the clear channel circuits, they shall be completely transparent to 2,048 kbps data or different if specified on the service requirements, with no bits added to or deleted from the bit stream provided to the interface of the Department of State equipment.

(f) Bit Error Rate Test (BERT) The bit error rate (BER) for the service shall not be greater than 1 in 10 to the 6 bits for 99.7% of the time, for all time.

(g) Acceptable Level of Performance. The Standard of Performance (SP) for this contract is 99.7% percent availability per month (100 percent less 0.3 percent each month for corrective and preventive maintenance).

(h) Inspection and Acceptance. Unless specified in the Contract, the Government shall require a period not to exceed 24 hours in order to perform testing to determine acceptance of the required circuit under Section C. The U.S. destination point or the U.S. foreign post shall conduct the testing.

(i) Term of Contract: The required circuits shall be active and usable on July 1, 2025. All testing and installation shall be completed before July 1, 2025. Upon successful installation and acceptance by the Government of the required circuit under Section 1, the Contractor shall provide contractual services for a twelve (12) month period, commencing on July 1, 2025.

(j) The Contractor agrees that the work and services set forth in this contract shall be performed during July 1, 2025 and June 30, 2026 excluding the exercise of any option.

(k) An Invoice, suitable for payment, shall contain, but not limited to, the following information:

1. Name of Contractor;

2. Date of Invoice;

3. Original Invoice Number (Consecutive numbers);

4. Contract number; (e.g. 19JA8025PXXXX)

5. Contract Line Item Number (CLIN) of item or service provided;

6. Unit price

7. Total amount due

8. Description of the item, or service actually provided;

9. Period of performance of service or date item is provided;

10. Bank account type / Bank account number

11. Signature, Name and Phone number of Company representative authorized to sign invoices;

12. Remit to address

13. Name, phone number and Mailing address to whom any disputed invoices should be addressed;

14. Credits with explanation and period covered.

Failure to submit Invoices which do not identify this information shall be returned without payment to the Contractor for correction.

(l) The circuit described above is exempt, under Article 34 of the Vienna Convention on Diplomatic Relations, from the Special Access Surcharges or foreign taxes, including Value Added Taxes.

(m) Authorized Instruction to Contractor

1. No person or agency other than the Contracting Officer (CO) is authorized to give instruction, orders or directions on behalf of the Government to the Contractor or his employees, unless such person or agency is authorized in writing by the CO to so act. The authority of such person or agency is strictly limited to the written authorization provided by the CO. The duty is upon the Contractor to determine the authority of such person or agency. Any questions regarding the authority of such person or agency should be directed to the CO in writing.

2. Contracting Officer’s Representative (COR): The CO may designate and authorize a representative(s) to act on his/her behalf under this contract. Such representative(s) as may be appointed shall be designated by a letter from the CO and a copy of the letter shall be given to the Contractor. The COR shall represent the CO as specified in his/her delegation of authority letter. The COR shall not be authorized to issue change orders or adjustments. Changes in the Scope of Work/Specifications or any increase or decrease in the work called for by this contract shall be made by the CO by an executed modification to this contract.

(n) Equipment

Government‐Furnished Equipment (GFE) for Internet Services: None

(o) Release of Information

1. The Contractor’s organization shall clear with the Information Office listed below any public release of information on this contract. This information includes news stories, articles, sales literature, advertisements, radio‐TV spots, etc.

2. The request for public release of information should be addressed to: Contracting Officer.

3. Limited Use of Data and Information. Performance of this contract may require the Contractor to access and use data and information proprietary to the Government agency or agency personnel, or which is of such a nature that its dissemination or use, other than in performance of this contract would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed or obtained in performance of this contract, until made public by the Government, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor will not use, disclose, or reproduce proprietary data which bears a restrictive legend, other than as required in the performance of this contract. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no costs to the Government between the Contractor and the data owner provides for greater rights to the Contractor.

(p) Circuit Downtime and Credits

Credits shall be assessed against the Contractor in those instances where the circuit during any given month or year that fail to achieve and sustain the minimum acceptance standards stated above.

1. Definitions:

Circuit Availability Acceptance Level: Yearly Circuit Availability Acceptance Level is computed by 365 calendar days times 24 (hours per day) times 99.7% acceptance level equals 8,716.20 hours annum. (365 x 24 = 8760 x 99.7% = 8,733.72). Monthly Circuit Availability is computed by the calendar days per month times 24 (hours per day) times 99.7% acceptance level (example: 31 x 24 = 744 x 99.7% = 741.76).

Downtime: That period of time when the circuit becomes non‐operational or unusable for communication or transfer of data or failures to meet the minimum acceptance standards. The maximum cumulative Annual downtime that shall be acceptable for corrective or preventative maintenance is 26.28 hours (8760 x .3%). The maximum cumulative Monthly downtime that shall be acceptable for corrective or preventative maintenance shall be .3% of the total available hours for the month (example: 31 x 24 = 744 x .3% = 2.23 hours).

Period of Downtime: Downtime shall commence at the time first attempt for contact is made by the Government (or its representative) to the Contractor’s Point of Contact and shall be annotated on the Remedy Ticket and shall continue until the circuit is returned into Service by the Government.

Downtime Credits: Monetary value returned to the Government for failure to meet the Circuit availability requirements. Downtime Credits shall be assessed based on cumulative downtime time with the minimum assessment being one hour. Downtime credit shall be equal to the hourly or daily rate (as applicable) as identified in the schedule in Section B. There are two (2) situations when circuit Downtime Credits can be accumulated:

1) Below Availability Level,

2) Extended Downtime.

2. Credit for Circuit Downtime by Situation

Below Availability Level: If the downtime accumulated for a circuit adds up to 26.28 (8760 x 0.3%) cumulative hours or more during any one contract year (365 calendar days) or depending on the number of hours for the month (example 744 x .3%) cumulative hours per month (example: 31 calendar day month) the Contractor shall grant a hourly credit to the Government for each hour of downtime. Each additional one‐hour increment or portion thereof will be assessed as an additional hour.

Extended Downtime Credit(s): Cumulative time of more than 18 hours but not greater than 24 hours for any one outage shall be assessed at a daily rate. Any increment of 24 hours beyond the initial 24 hours of any one outage shall be assessed at the standards for the hourly rate up to 12 hours, however between 12 and 24 hours the credit shall be assessed at the daily rate.

3. Exceptions to Cumulating of Downtime

Cumulating of circuit downtime shall include all unscheduled downtime deemed to be the responsibility of the Contractor, with the following exceptions:

a. When the failure to perform arises out of causes beyond the control and without the fault or negligence of the Contractor or Sub‐contractor as defined in the Termination for Default clause in Section I of this contract.

b. Malfunction of equipment, frequency fading and interference, errors of commission and/or omission by the Contractor or Sub‐contractor, and commercial power surges or failures are considered to be normal hazards of the industry and therefore do not qualify as causes beyond the control of the Contractor or Sub‐contractor. The Contractor shall be charged with credits for all reported outages determined “no trouble found” or “came clear while testing” but which exceed 45 minutes.

The Contracting Officer shall make final determination as to whether downtime is the responsibility of the Contractor. If requested by the Contracting Officer, the Contractor shall provide documentation to support claims of excusable downtime. For downtime determined to be the Contractor’s responsibility, the Contracting Officer may elect to assess a credit for each instance of non‐performance.

4. Payment Reduction for Downtime Credits

When Circuit Downtime credit(s) is owed to the Government, the total number of creditable hours shall be accumulated for the month and will be deducted from the payment due the Contractor in the month they accrued.

5. Trouble Escalation Procedure

a. The Government shall refer the problem to the carrier after performing tests as prescribed in the Trouble Analysis procedure. Obtain the name of the carrier test person and a carrier ticket number;

record this information on the Government’s Remedy Ticket.

b. After the trouble has been referred to the carrier for two (2) hours, recall the carrier for an update on the current trouble. Record the carrier’s response, the name of the individual you talked with, and the carrier ticket number on the Remedy Ticket.

c. After the trouble has been referred to the carrier for four (4) hours, recall the carrier for an update on the current trouble. If the carrier’s response is not satisfactory escalate the trouble to the carrier’s management. Record the carrier’s response, the name of the individual you talked with, and the carrier ticket number on the Remedy Ticket.

d. After the trouble has been referred to the Contractor for six (6) hours the COR shall escalate the trouble to the Contractor’s manager; also notify Diplomatic Technology (DT) Officers, the Contracting Officer, and the DT/Customer Care Center Office. Record the Contractor’s response, the name of the individual you talked with, the Contractor ticket number, and the names of the Diplomatic Technology managers that were notified on the Remedy Ticket.

e. Continue to status the Contractor for the remainder of the outage or until you have received a problem resolved status.

6. Technological Refreshment

After contract award, the Government may; pursuant to FAR clause 52.212‐4 ‐ Contract Terms and Conditions –Commercial Items, paragraph (c), Changes; request changes within the scope of the contract. These changes may be required to improve performance or react to changes in technology.

The Contractor may propose for the Government’s technological refreshment, substitutions or additions for any provided products or services that may become available as a result of technological improvements. The Government may, at any time during the term of this contract or any extensions thereof, modify the contract to acquire products which are similar to those under the contract and that the Contractor has, or has not, formally announced for marketing purposes.

This action is considered to be within the scope of the contract. At the option of the Government, a demonstration of the substitute product may be required. The Government is under no obligation to modify the contract in response to the proposed additions or substitutions.

Such substitutions or additions may include any part of, or all of, a given product(s) provided that the following conditions are met and substantiated by documentation in the technological refreshment proposal:

a. The proposed product(s) shall meet all of the technical specifications of this document and conform to the terms and conditions cited in the contract.

b. The proposed product(s) shall have the…