19JA8025Q0001 - Pre-Quotation Conference Minutes (2).pdf
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- Solicitation number
- 19JA8025Q0001
- Issued by
-
Department of State
About this file
This document contains minutes from a pre-quotation conference held on February 4, 2025, for Request for Quotations No. 19JA8025Q0001 regarding TV and Internet Services for the U.S. Embassy in Tokyo, Japan. The conference was held at the U.S. Embassy located at 1-10-5 Akasaka, Minato-ku, Tokyo.
The minutes detail key sections of the solicitation that were highlighted during the conference, including SAM registration requirements, schedule of supplies/services, DBA insurance requirements, tax considerations under the Zadroga Act, NDAA Section 889 compliance, and contractor responsibilities regarding trafficking in persons. A walk-through was conducted at two locations - the U.S. Embassy Tokyo Chancery Building and Mitsui Housing Apartment Compound. Participants were instructed to submit all questions in writing. The document is signed by Contracting Officer Christopher G. Staff and includes the official U.S. Embassy seal.
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Text version
February 7, 2025
U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420 Japan
Minutes from Pre-Quotation Conference of February 4, 2025 for Request for Quotations No.
19JA8025Q0001 – TV and Internet Services for the U.S. Embassy in Tokyo, Japan.
Introduction
The Procurement Agent welcomed all attendees, introduced the Embassy staff.
Discussion of the Solicitation Package
The following sections of the solicitation were highlighted:
(1) System for Award Management (SAM) database registration stated in the Cover Letter and FAR 52.204-7 referenced in SECTION 3, ADDENDUM TO SOLICITATION PROVISIONS;
(2) Subsection 3.1.2 Summary of Instructions under SECTION 3 - SOLICITATION PROVISIONS;
(3) Subsection 1.2 Continuation to SF-1449, SCHEDULE OF SUPPLIES/SERVICES under
SECTION 1 - THE SCHEDULE;
(4) DBA Insurance and FAR clause 52.228-4, WORKER’S COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS under SECTION 2 - CONTRACT CLAUSES;
(5) TAX ON CERTAIN FOREIGN PROCUREMENTS (Zadroga Act) in FAR clause 52.229-12 under SECTION 2 and FAR provision 52.229-11 under SECTION 5, as well as submission of Internal Revenue Service (IRS) Form W-14 in the Attachment 2 of the RFQ.
(6) Statue NDAA 889(a) (1) (B) in FAR provision 52.204-24 in SECTION 5, as well as FAR clause 52.204-25 in SECTION 2.
(7) FAR clause 52.222-50, Combating Trafficking in Persons under SECTION 2 - CONTRACT CLAUSES and contractor responsibility;
(8) SECTION 4 - EVALUATION FACTORS;
(9) Attachments of the solicitation; and
(10) A walk-through was conducted for two locations - the U.S. Embassy Tokyo Chancery Building and Mitsui Housing Apartment Compound in Tokyo, Japan.
Embassy of the United States of America
Tokyo, Japan
Questions
Participants were asked to submit all questions in writing.
Conclusion
The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.
Sincerely, Christopher G. Staff Contracting Officer
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