19JA80-18-Q-0010_-_Cover_Letter.pdf

March 28, 2018

Dear Prospective Quoters:

SUBJECT: Request for Quotations (RFQ) Number 19JA80-18-Q-0010

Janitorial Services for U.S. Consulate Fukuoka, Japan

The Embassy of the United States of America on behalf of the U.S.

Consulate Fukuoka seeks to enter into a contract with a qualified, responsible, and reliable firm with sufficient knowledge and facilities for obtaining janitorial services for the U.S. Consulate in

Fukuoka, Japan.

Note: All Contractors have to be registered in the SAM (System for

Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore prospective quoters are encouraged to register prior to the submittal of quotations. The guidelines for registration in SAM are also available at the above web address.

If you would like to submit a quotation, follow the instructions in

SECTION 3: Solicitation Provisions of the RFQ, complete the required portions of the enclosed document, and submit to the address shown on the next page.

1. Pre-quotation Conference and Site Visits

(a) To provide all the quoters with a uniform explanation of requirements, the U.S. Consulate Fukuoka will hold a pre-quotation conference and site visits on Wednesday, April 18, 2018, as follows:

(1) Purpose: Pre-quotation Conference and Site Visit

Time: 9:00 a.m. to on/about 11:00 a.m.

Location: U.S. Consulate Fukuoka

5-26, Ohori 2-chome, Chuo-ku, Fukuoka 810-0052, Japan

(2) Purpose: Site Visit

Time: 11:45 a.m. to on/about 12:30 p.m.

Location: Fukuoka American Center

Solaria Parkside Bldg. 8F, 2-2-67 Tenjin, Chuo-ku, Fukuoka, 810-0001, Japan

Embassy of the United States of America

Tokyo, Japan https://www.sam.gov/

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Note: The U.S. Consulate does not provide transportation from the

Consulate to the Fukuoka American Center (FAC). All participants must arrange their on transportation to the FAC.

(b) All interested quoters who wish to attend must submit individual name(s), company name/address, telephone/fax numbers, and e-mail address to Jin Yoshikawa at facsimile number

+81-3-3224-5179 or e-mail at YoshikawaJX@state.gov by no later than

12:00 noon, Monday, April 16, 2018 (local time), to arrange entry to the Consulate and FAC buildings.

(c) Attendee must present an identification (ID) card (e.g.

driver’s license, passport, etc.) with photo on it when entering the Consulate and FAC buildings.

(d) Photography is NOT ALLOWED within the Consulate building and grounds and all cameras are left outside or with the guard at the entrance.

2. Questions

Following the Site Visits, interested quoters may submit questions in

English in regard to this RFQ by 12:00 noon, Monday, April 23, 2018 via facsimile at +81-3-3224-5179 or e-mail at YoshikawaJX@state.gov.

All questions will be consolidated and one response will be prepared and posted on FedBizOpps (Federal Business Opportunities), the same website from where you obtained the solicitation documents.

3. Quotations

Quotations must be submitted in a sealed envelope marked “Quotation

Enclosed” and received by no later than 4:00 p.m., Friday, May 11, 2018 (local time), at the address stated below. No quotations will be accepted after this time, and no electronic quotations shall be accepted.

U.S. Embassy Tokyo

1-10-5 Akasaka

Minato-ku, Tokyo 107-0052

Japan

Attn: GSO/Procurement Unit - Contracting Officer

(RFQ No. 19JA80-18-Q-0010) mailto:YoshikawaJX@state.gov mailto:YoshikawaJX@state.gov