Amendment 001_19JA7026Q0146.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Matthew Hafner

Request for Quotation (RFQ) No. 19JA7026Q0146, “Domestic Water Supply Pipe Replacement Services for the U.S. Consulate General in Sapporo,” is hereby amended to revise the Statement of Work (SOW). The previously issued SOW is hereby deleted in its entirety and replaced with the attached Statement of Work (Attachment 1). This amendment is effective as of the date of the Contracting Officer’s signature.

Management Office U.S. Consulate General Sapporo Kita 1-jo Nishi 28-chome 3-1 Chuo-ku, Sapporo 064-0821 Japan

See Item 6.

PR16164061

19JA7026Q0146

1 1

See Item 16C.

08/13/2026

Matthew J Hafner Digitally signed by Matthew J Hafner Date: 2026.08.31 16:59:13 +09'00'

8/31/2026

RFQ No. 19JA7026Q0146

Attachment 1

STATEMENT OF WORK (SOW)

Project Title: Domestic Water Supply Pipe Replacement – U.S. Consulate Sapporo

Facilities Location: U.S. Consulate General Sapporo

Prepared By: Facility Management Section, U.S. Embassy Tokyo

Date: 01 August 2026

1. Proposed Work Objectives

The objective of this project is to replace the deteriorated domestic water supply piping serving the U.S. Consulate Sapporo. The existing steel and polybutene piping systems are original to the building and have experienced increasing pin-hole leaks, joint failures, internal corrosion, and sediment accumulation. These conditions have resulted in recurring water outages, reduced flow, and contamination of potable water with rust and air. To restore reliable water service and prevent future failures, the contractor shall perform a 1:1 replacement of the existing piping with new VD, VB, and PE piping best suitable material meeting in local code and in accordance with the Consulate’s engineering standards and the documented outage plan.

2. Technical Requirements (Tasks)

The contractor shall furnish all labor, materials, equipment, and supervision necessary to perform the following tasks:

A. Removal of Existing Piping

The contractor shall remove existing domestic water supply piping, including exterior underground sections (optional) and interior ceiling-mounted distribution and branch lines. Removal shall include disconnection of fixtures, valves, and any associated components. All demolition shall be performed in a controlled manner to prevent damage to adjacent finishes, ceilings, and structural elements.

All removed materials shall be disposed of in accordance with local regulations.

B. Installation of New Piping (1:1 Replacement)

The contractor shall install new piping adjacent to the existing lines prior to cutover. Piping materials shall conform to the Consulate’s specifications:

• VD Pipe (hard vinyl chloride interior finish): Exterior underground piping in front of the generator.

• VB Pipe (hard vinyl chloride interior finish): Interior horizontal ceiling piping.

• PE Polybutene Pipe: Interior branch piping from horizontal ceiling runs.

All new piping shall match the existing routing, diameters, and connection points unless otherwise approved by Facility Management. All joints, fittings, and supports shall meet Japanese construction standards and manufacturer requirements.

• The contractor shall use the best locally available pipe materials for both interior and exterior (optional), in accordance with local codes.

• The locations for pipe replacement are indicated in the drawings.

• Alternative routes may be used for new pipe replacement after approval by the COR.

C. Water Outage Execution and System Cutover

The contractor shall execute two controlled water outages in accordance with the documented outage plan:

1. Work 1 – Exterior Pipe Replacement (Weekend or Holiday) (Weekday):

Option o Shut off water at the municipal supply valve.

o Drain existing piping.

o Cut over to new exterior VD piping.

o Restore water to the Consulate and official residence.

o Flush system to remove rust and air.

2. Work 2 – Interior Pipe Replacement (Weekday) o Shut off water at the B1F ceiling valve.

o Drain interior piping.

o Cut over to new VB and PE piping.

o Maintain water service to COB1F and Chief Consul toilets.

o Flush system to restore normal water clarity and pressure.

Each outage shall last approximately 4–5 hours. The contractor shall coordinate all outages with Facility Management and Consulate leadership.

D. Thermal Insulation and Finishing Work

The contractor shall install new thermal insulation on all affected piping sections.

Any disturbed ceilings, walls, or finishes shall be restored to original condition.

Penetrations shall be sealed to maintain fire-rating and acoustic performance.

E. Testing, Flushing, and Verification

Upon completion of installation, the contractor shall:

• Pressurize and leak-test all piping.

• Flush the system to remove rust, air, and debris.

• Verify proper operation of all valves, fixtures, and branch lines.

• Confirm stable water pressure and flow throughout the Consulate and official residence.

• Provide documentation of testing and completion.

Period of Performance / Deliverables

All work shall be completed within 45 calendar days from the issuance of the

Notice to Proceed. The contractor shall submit a detailed work plan and outage schedule prior to mobilization, including sequencing for both exterior and interior pipe replacement activities. Material submittals for VD, VB, and PE piping shall be provided for review and approval before installation begins. Upon completion of the work, the contractor shall submit as-built sketches documenting the final routing and connection points of all replaced piping, along with test results confirming system integrity and water quality. Final inspection and acceptance will be conducted jointly with Facility Management to verify that all work meets project requirements.

Progress Assessment

The contractor shall coordinate daily with Facility Management throughout the project to ensure clear communication and uninterrupted progress. Any deviations from the approved work plan, outage schedule, or material specifications must be submitted in writing and approved prior to implementation. The contractor shall promptly report unforeseen conditions, safety concerns, or schedule impacts, and shall maintain accurate records of work performed, including photographs of concealed piping prior to closure. Facility Management will monitor progress and provide direction as needed to maintain compliance with Embassy standards.

Government Furnished Property

The U.S. Government will provide access to the Consulate compound, including mechanical rooms, ceiling spaces, and exterior work areas required for pipe replacement. Utilities such as water and electricity will be made available for construction activities, flushing, and testing. The Government will not furnish materials, tools, or equipment for this project. The contractor is responsible for safeguarding all Government-furnished access and ensuring that work areas remain secure at all times.

Special Considerations

Work will occur in an active diplomatic facility, requiring strict adherence to security protocols and coordination with Consulate staff. The contractor shall minimize disruption to daily operations by maintaining cleanliness, controlling noise, and protecting occupied areas from dust and debris. Water outages must follow the approved outage plan and be coordinated in advance to ensure mission continuity, with particular attention to maintaining restroom availability in designated areas. All work shall comply with SHEM requirements, Japanese construction regulations, and Embassy safety standards, including proper handling of ceiling penetrations, fire-rated assemblies, and confined-space access where applicable.

Contractor Responsibilities

The contractor shall perform all work in accordance with applicable regulations, while upholding the highest standards of safety, professionalism, and site sensitivity throughout the project lifecycle. The Government expects excellence not only in deliverables, but in the conduct, care, and courtesy shown to personnel and occupants. Safety and chemical controls must comply with U.S. Mission to

Japan hazardous communication program policy No. 2025-005. Before commencing work, the contractor shall submit anticipated chemical hazards along with a risk mitigation strategy and provide material safety data sheets for all chemicals intended for use to the COR. No chemical shall be introduced or used without express written approval from the COR, and all safety documentation must be reviewed and approved prior to mobilization.

Work will occur in actively occupied, functional living environments, and the contractor shall take all reasonable steps to preserve comfort, privacy, and daily continuity for building users. Disruptions such as noise, dust, odor, and restricted access shall be minimized through thoughtful scheduling and coordination with facility personnel. The contractor shall present a professional and courteous presence at all times, recognizing that respectful interaction and attention to detail are essential to protecting the integrity of Government spaces and the well-being of occupants.

Noise management and acoustic compliance shall be maintained throughout the project. The contractor shall implement robust noise mitigation measures to ensure work activities remain within sound thresholds appropriate to the facility type. In residential or sensitive areas, sound levels shall not exceed 45 dB without explicit written authorization. The safety plan shall define methods to limit acoustic impact, including the use of dampening equipment, barriers, and scheduling adjustments. In the event that noise-producing activities are unavoidable, the contractor shall provide advance written notice to facility management and affected occupants, and coordinate any required accommodations.

F. Pricing:

The contractor shall submit two separate quotes for interior and exterior pipe replacement. The interior pipe replacement is the primary scope, while the exterior is optional and subject to fund availability.