19GT5025Q0013 CMR BackPatioAwningConstruction.pdf

Guatemala, March 28, 2025

Dear Prospective Quoter:

Subject: Request for Quotations number 19GT5025Q0013 Guatemala - CMR - Back Patio Awning Construction

Enclosed is a Request for Quotation (RFQ) for Back Patio Awning Construction for Chief of Mission Residence.

If you would like to submit quotation, follow the instructions in Section A of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter.

The U.S. Government intends to award a firm-fixed price type of purchase order/contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a Site Visit. The Site Visit will be held on Wednesday, April 23, 2025, at 10:00 am. Prospective offerors/quoters should contact Zayda Serech at SerechZA@state.gov providing full name, copy of Personal Identification and vehicle plate number by Friday, April 11, 2025 by 17:00 pm confirming their interest on participation.

Due date to receive questions for this solicitation is on April 24, 2025, by 17:00 hours. Submit your questions via email to SerechZA@state.gov

Quotations are due May 16, 2025, by COB 17:00 hours. No quotations will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to GuatemalaBids@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section G, Contract Clauses mailto:SerechZA@state.gov mailto:SerechZA@state.gov mailto:GuatemalaBids@state.gov

4. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14 , to ensure compliance with FAR 52.229-11

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Beau Garrett Contracting Officer http://www.irs.gov/w14 https://www.sam.gov/

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GT5025Q0013

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

03/25/2025

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

PR15197798

6. PROJECT NUMBER

19GT5025Q0013

7. ISSUED BY CODE GT500

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

8. ADDRESS OFFER TO

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN: GSO

GUATEMALA CITY

GUATEMALA

9. FOR INFORMATION

CALL:

a. NAME Zayda A Serech

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) 50230316838

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Construction of a back patio awning at the CMR, which must comply with the attached Statement of Work (SOW), drawings, specifications, and any other relevant documents. The work should be executed according to these requirements to ensure the highest standards of quality and safety.

11. The contractor shall begin performance within 30 calendar days and complete it within 115 calendar days after receiving award, x notice to proceed. This performance period is x mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 17:00 (hour) local time 05/02/2025 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, x is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES x NO

12B. CALENDAR DAYS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

SECTION B – SERVICES AND PRICES

B.1 CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment and services) required under this contract for the following firm fixed price and within the time specified. This price shall include all labor, materials, overhead (including insurance required by FAR 52.228-3, Workers’ Compensation and War-Hazard Insurance), and profit.

Description Total Price (NET)

Please indicate currency

Labor, materials, overhead and profit

Installation

Defense Base Act (DBA Insurance)

Liability insurance

Grand Total

B.2 VALUE ADDED TAX (VAT)

VAT is NOT included in the pricing chart. The Contractor shall include VAT on Invoices submitted for payment.

B.3 TYPE OF CONTRACT

This will be a firm, fixed- price contract payable entirely in the currency indicated in the SF-1442. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required.

The Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract.

SECTION C – DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 CHARACTER AND SCOPE OF WORK

The U.S. Embassy in Guatemala is seeking to procure backyard patio awning and installation services for Chief of Mission Residence as per below specifications. The articles shall be clean, new, not previously used and must be in optimal operating conditions and quality.

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

C.2. OVERVIEW & DESCRIPTION:

Construct a durable and functional awning over the back patio to provide shade and enhance outdoor living space.

This statement of work emphasizes adherence to the approved project design and specifications, ensuring that all aspects of the back patio awning construction, including electrical, mechanical, foundation, civil, stormwater sewage connection, water supply, and paver restoration, are executed according to the agreed-upon plans.

The building will undergo renovations to accommodate the construction of a 110 square meters of awning, as detailed Attachment 1. Specifications. This version clarifies that the renovations are specifically to facilitate the construction of the awning, ensuring that the buildings will be suitable for supporting this new addition and serving the required number of personnel.

C.3. GENERAL REQUIREMENTS:

This construction project requires a multidisciplinary effort across various disciplines to effectively implement the awning design. The scope of work includes outlining specific construction, operational, and maintenance requirements. Key considerations involve interior construction, fire and life safety systems, physical and seismic factors, site utility and drainage systems, domestic water supply, as well as mechanical, electrical, and structural elements.

These components must be carefully coordinated to ensure a successful implementation phase.

C.3.1. Demolition

• Description: Prepare the site by removing existing structures and obstructions, while ensuring that the adjacent existing building remains undamaged.

• Tasks:

o Site Assessment: Conduct a thorough assessment to identify all elements to be removed and review the proximity to the existing building.

o Safety Measures: Implement safety protocols to protect both workers and the existing building. Utilize barriers or protective coverings as necessary.

▪ Contractor to provide a safety plan for the execution of the work to be compliant with USACE EM-385-1-1, latest edition. Plan to be submitted for review and approved by Post before commencement of work.

o Demolition: Carefully dismantle and remove existing structures, such as old pergolas, fences, or landscaping, ensuring no damage to the adjacent building.

o Disposal: Properly dispose of all debris and construction waste in accordance with local regulations.

o Site Preparation: Clear and level the site, ensuring it is ready for foundation work while preserving the integrity of the existing building.

C.3.2. Foundation

• Description: Build a robust foundation to support the pergola, taking special care to protect the existing building.

• Tasks:

o Site Preparation: Excavate the area according to foundation design specifications, with extra precautions to avoid disturbing the existing building's foundation.

o For the construction of the footings and material requirements, ensure that all specifications are met while considering the proximity to the existing structure. Follow the detailed foundation plan provided in Attachment 1. Specifications, to ensure accuracy and compliance with design requirements. Additionally, the contractor must prepare the area in advance to prevent water ingress and potential damage to the excavation in the event of the rainy season.

o Concrete Work: Pour and set concrete or other foundation materials, using forms and reinforcements as needed. Use vibration and curing methods that minimize any risk to the nearby building.

o Curing: Allow sufficient time for the concrete to cure, following industry best practices for drying and strength, while monitoring any potential effects on the existing building.

o Inspection: Conduct inspections to ensure the foundation meets structural and safety standards and verify that no damage has occurred to the existing building.

C.3.3. Fabrication and Installation of Metal Structure

Description: Design, fabricate, and install the metal framework of the Awning, ensuring that the existing building is protected throughout the process.

• Tasks:

o Drawings: The contractor is responsible for creating detailed structural drawings, including dimensions, materials, and connections, while considering the proximity to the existing building. Additionally, the contractor must review the design specifications provided in in Attachment 1. Specifications, ensuring that all design details align with the project requirements. Any discrepancies should be flagged and communicated to the COR before proceeding with construction to ensure accuracy and compliance.

o Materials and Fabrication: The contractor is responsible for sourcing high-quality metal materials, such as steel or aluminum, in line with the design requirements. All materials, including those used for welding, must fully comply with the project specifications.

Fabrication activities, including cutting, welding, and assembling metal components, should be conducted in a controlled environment or on-site, ensuring that these activities do not impact the existing building or surrounding area.

o Transport and Assembly: The contractor is responsible for the safe transport of fabricated components to the site and for assembling the metal framework using equipment and methods that avoid any risk to the existing building. The contractor must ensure proper transportation, storage, and handling of all materials. Additionally, the COR must be informed of the entrance requirements for the building to ensure compliance with access and safety protocols. The contractor is liable for all aspects of transportation, storage, and assembly to ensure the integrity of the site and the materials used.

o Securing and Alignment: The contractor is responsible for ensuring that the structure is correctly aligned, secured, and anchored to the foundation, while continuously monitoring any impact on the nearby building during the process. Additionally, the contractor must ensure that the COR is informed of the building's entrance requirements to ensure proper access and compliance with safety protocols throughout the construction phase.

C.3.4. Lighting and Power

The contractor is responsible for installing electrical systems for lighting and power needs while taking precautions to avoid any impact on the existing building.

• Lighting Design: Develop a lighting plan that includes fixture types, placement, and power requirements, ensuring the design does not disrupt or affect the existing building.

• Electrical Wiring: Install wiring, conduits, and junction boxes as per the design and electrical codes, ensuring proper protection of the existing building from any potential damage during installation.

• Fixture Installation: Securely mount and install lighting fixtures and other electrical components, ensuring that installation is carried out without affecting the existing structure.

• Power Connection: Connect the electrical system to the main power supply and conduct necessary electrical tests, ensuring that the new system does not interfere with the existing building’s electrical systems.

• Compliance: Ensure all electrical installations comply with local building codes, safety regulations, and industry standards to maintain safety and quality throughout the construction process.

• Impact Management: Closely monitor the installation process to prevent any impact on the existing building, ensuring construction activities remain safe and do not cause damage or disruption to the existing infrastructure.

C.3.5. Drainage

Implement a drainage system to manage rainwater effectively while ensuring no impact on the existing building.

1. Drainage Design: Follow the drainage design provided in Attachment 1. Specifications. When beginning the installation of stormwater drainage connections, adhere to the following procedures for proper handling and site preservation.

• Removal of Grass Turf:

o Procedure: Carefully remove the grass turf from the site.

o Storage: Store the removed grass turf in a manner that prevents deterioration. Ensure it is kept in a suitable environment to avoid decay.

• Excavation of Topsoil:

o Procedure: Excavate the topsoil with care, maintaining its quality.

o Storage: Store the topsoil properly to prevent it from being washed away. Ensure it is covered or otherwise protected as needed.

• Responsibility:

o Replacement: If the topsoil is not adequately protected and is lost or washed away, the contractor will be responsible for replacing it.

By following these steps, the integrity of the site will be preserved, minimizing additional costs or complications.

2. Installation: Install drainage pipes, channels, and catch basins as per the design. Ensure that all installations are carried out without affecting the existing building’s systems.

3. Integration: Connect the new drainage system to existing stormwater management infrastructure or designated discharge points, making sure that the installation does not interfere with the existing building.

4. Testing: Verify the system’s performance by testing for proper flow and drainage, ensuring there are no negative effects on the adjacent building.

By following these instructions, the contractor will ensure that the drainage system is effectively implemented while safeguarding the site and preventing any damage to the existing structure.

C.3.6. Potable Water Connection

Establish a water supply connection while ensuring that the existing building is not affected and taking extra care with the watering lines under the pavers.

• Water Supply Planning: Design the plumbing layout for the water supply, including pipe routes and fixture locations, while considering the existing building’s infrastructure to avoid interference.

• Plumbing Installation: Install piping, valves, and connections to the potable water source, ensuring that the systems of the existing building are not disturbed during installation.

• Watering Lines Protection: Take care when working near pavers to avoid damaging any existing watering lines. If any watering lines are encountered, inform the COR immediately for proper re-accommodation.

• Inspection: Test all connections for leaks and verify that the water supply is consistent and adequate, ensuring that the existing building remains unaffected by the new system.

C.3.7. Stained Glass

Fabricate and install stained glass panels as part of the pergola’s design, ensuring compliance with international regulations, building codes, and implementing measures to protect the existing building.

• Stained Glass Panels: Follow the design and installation specifications provided in Attachment 1:

Specifications, ensuring compliance with relevant international standards, building codes, and regulations. Use only legitimate, high-quality materials that meet the required standards.

• Fabrication: Carefully craft the stained-glass panels, including cutting, coloring, and assembling the glass pieces, ensuring that all materials are sourced from legitimate suppliers and meet building code requirements. Take special care to avoid damage to surrounding structures during the fabrication process.

• Installation: Securely install the stained-glass panels into designated frames or spaces within the pergola, ensuring that the installation process adheres to building codes and does not affect the existing building.

• Inspection: Perform a thorough inspection to ensure proper alignment, fit, and finishing of the panels, while confirming that the installation process and completed work comply with all applicable building codes and do not impact the existing building.

C.4. GENERAL REQUIREMENTS

1. Permits and Approvals: The contractor must obtain all necessary permits and approvals from local authorities and the Construction Oversight Representative (COR) before commencing any work. A detailed plan for restoring or reconstructing any affected areas must also be presented to the COR for approval.

2. Safety Protocols: Adherence to all safety regulations is mandatory to ensure the protection of workers, visitors, and the existing building throughout the duration of the project. Safety measures must be consistently followed.

3. Quality Assurance: The contractor is required to implement a quality control plan to regularly inspect and verify the quality of work at each stage. All construction work must meet the highest standards of quality and comply with applicable codes.

4. Project Timeline: A comprehensive project schedule must be developed, outlining milestones and deadlines for each phase of the work. The contractor is responsible for adhering to the established timeline to ensure timely completion.

5. Communication: Clear and ongoing communication with all stakeholders is mandatory. The contractor must provide regular updates and promptly address any issues that arise during the project.

6. Protection of Existing Building: This expanded scope of work requires a detailed and meticulous approach to the backyard patio awning construction project, with specific attention given to protecting the existing building during all phases of the work.

7. Construction Standards: The contractor must follow relevant standards to ensure the safety, functionality, and quality of the building, including but not limited to:

• International Building Code (IBC): Widely adopted in the United States.

• National Fire Protection Association (NFPA) Standards: Fire safety standards.

• International Organization for Standardization (ISO) Standards: Applicable standards for construction.

8. Deviation Approval: Any deviations from the original plan must be communicated and approved by the CO (Construction Oversight) of the project before proceeding.

9. Scope of Work: This statement of work outlines the comprehensive tasks and responsibilities involved in constructing the backyard patio awning, including electrical, mechanical, foundation, civil, stormwater sewage connection, water supply, and paver restoration aspects. All tasks must be completed in compliance with the outlined specifications.

C.5. COORDINATION AND QUALITY CONTROL

The Contractor shall meticulously review and coordinate all drawings, specifications, and project documents prior to start the construction. This includes identifying interface points and ensuring consistency among all project documents. The Contractor must maintain quality control program, requiring thorough reviews by employees and consultants to rectify deficiencies, ambiguities, conflicts, and inconsistencies before start with the construction. submission. Documents not meeting these standards will be rejected by the Contracting Officer.

The letter of transmittal must certify that all documents have undergone review and coordination before submission, signed by a principal of the Contractor’s firm. The Contractor's proposed Quality Assurance/Quality Control (QA/QC) program will be reviewed and approved by the Contracting Officer's Representative (COR), indicating methods for ensuring the quality of all work per FAR Clause 52.236-23, "Responsibility of the Architect/Engineer Contractor".

The contractor must maintain a quality control sheet where the acceptance of electrical, electronic, architectural, and structural installations is recorded, with the COR's signature validating that these components are properly installed. This control must be carried out before the closure of walls and floors to ensure that all elements are correctly installed and meet the project specifications. The contractor must provide the corresponding form for the review of all installed components, and this form must be validated by the COR before proceeding with the next phase of work.

C.5.1. Weekly Report

The contractor shall submit a weekly report detailing the progress of the construction project. This report must include information on any safety hazards encountered, measures taken to mitigate risks, and any incidents or near misses that occurred during the week. It should also provide an update on the materials installed, specifying quantities and types, as well as any deliveries made. The report must include total manpower hours worked, broken down by trade and labor type. Additionally, the contractor should highlight any issues or concerns requiring the attention of the COR, including delays, unforeseen complications, or any items that may affect the project’s timeline or scope.

C.5.2. Monthly Report

The contractor is required to submit a comprehensive monthly report that summarizes the project's progress over the course of the month. This report should include a detailed overview of safety hazards and actions taken to address them, as well as an assessment of the overall safety environment. It must also include an update on materials installed, noting quantities, types, and any materials that may have been backordered or delayed. Manpower hours for the month should be provided, broken down by trade and including any overtime worked. Additionally, the report should identify any issues that require immediate COR attention, such as project delays, requests for changes, or concerns that may impact the overall project timeline or scope. This monthly report is vital for ensuring clear communication and addressing potential concerns in a timely manner.

C.6. SCHEDULE AND BUDGET REQUIREMENTS

The Contractor shall maintain work schedules that are considerate of the hours during which staff can effectively perform their services without disrupting or overburdening the security personnel at the residence. Standard services shall be delivered between the hours detailed below, ensuring that all work is completed within these designated times to minimize any impact on security and the smooth operation of the facility. Any work required outside of these hours must be approved in advance by the

COR.

Site available hours are:

• Monday to Friday 7:30 AM - 15:30 PM

• Saturday 7:30 AM - 12:00 PM

Work shall not be performed on U.S. Government or local holidays. A list of these holidays will be provided annually by the Contracting Officer's Representative (COR), along with an updated calendar indicating the specific dates. The contractor is expected to adhere to these holiday schedules and refrain from scheduling work on these days.

Schedule requirements for this Statement of Work are detailed in F.4. Schedule and Budget Requirements. Cost data for budget purposes ("design to" budget) is provided in Attachment 2: CMR – Awning Cost Breakdown.

C.7. DOCUMENTATION OF MEETINGS AND DECISIONS

The Contractor shall maintain detailed written records of all conferences and meetings with Post representatives related to the project. Additionally, all telephone conversations where decisions impacting the project are made must be documented. The Contractor shall submit one copy of these records to the Contracting Officer's Representative (COR) within five days of each event. The format for these records, as established by the Contractor, shall be subject to approval by the COR. Each record shall conclude with the following statement: "The matters reported in this document are considered by the Contractor to be within the scope of this contract as presently priced."

This version maintains clarity and focus on construction-related activities, ensuring proper documentation and adherence to schedule and budget requirements outlined in the Statement of Work.

C.8. SPECIAL REQUIREMENTS

C.8.1. Operational Dependability and Maintenance: The Contractor shall ensure that the awning is constructed using materials, finishes, fixtures, equipment, and systems that prioritize operational dependability. Emphasis shall be placed on ease of maintenance and replacement with readily available supplies and services. The Contractor shall maximize interchangeability of parts and components. During the construction phase, operational and maintenance (O&M) considerations shall be addressed.

C.8.2. Heavy-Duty Fixtures and Furniture: All fixtures and furniture associated with the awning shall be specified as heavy-duty type.

C.8.3. Electrical System Installation: The Contractor shall install the electrical system for the awning as per the design specifications, ensuring compliance with all relevant codes and standards, including the National Electrical Code (NEC) and any applicable local electrical codes.

• NEC (NFPA 70): Primary national standard for electrical installations.

• NESC (IEEE C2): Standards for utility systems.

• UL Standards: Safety and performance certifications for equipment.

Overview: UL publishes various standards for electrical equipment and components. While not a code, UL certifications are often required by local codes to ensure that equipment meets safety and performance criteria.

• Local Codes: Regional variations and additional requirements.

• Federal Regulations: Additional requirements for federal projects.

C.8.4. Operations and Maintenance Data: If applicable, the Contractor shall provide specific operations and maintenance data to facilitate the ongoing maintenance of the awning.

C.8.5. Government Review and Response Requirements

The Government will provide written comments to the Contractor in a standard format, grouped by discipline and numbered. If necessary, review conferences may be scheduled by the Contracting Officer's Representative (COR). The Contractor shall respond to these comments in writing within one week after receiving comments on 35%, 60%, and 100% construction submissions. The Contractor must incorporate all review comments into the construction work and return all annotated materials with the subsequent submission. Any comments not accepted by the Contractor must be promptly brought to the attention of the COR for resolution. The Contracting Officer's decisions regarding the incorporation of comments into the scope of the construction work shall be final.

Construction work shall not begin until the Government has provided review comments for each submission. The Contractor is required to compile all comments and actions taken in response into a booklet form and provide copies as specified.

This process ensures that all construction activities align with the required standards, and that clarity and adherence to regulations are maintained throughout the construction of the awning.

C.8.6. Available Space for Warehouse

There is no structure that can be used as a warehouse. However, a space can be assigned to temporarily place the materials. The responsibility and the risk will be of the contractor.

Contractor must take into consideration that they must cover the area assigned to them, as well as the opening of the parking area so that nothing can be seen from the main entrance of the house to the place where the contractor's temporary camp exists.

C.8.7 Toilet Bathrooms for the Staff there will be no access to the restrooms of the Residence. The contractor must install Mapreco-type portable toilets and give them the pertinent maintenance during the duration of each stage of the project.

C.9 CONSTRUCTION REQUIREMENTS

C.9.1 General Requirements:

The requirements outlined in this Statement of Work provide direction to the Contractor for the construction of the awning. The Contractor shall follow the design specifications provided and ensure that all construction activities align with these specifications. If any discrepancies between the design and construction arise, the Contractor is required to communicate these issues to the COR promptly.

The Contractor’s responsibilities include coordinating all construction activities, interfaces, and communications with all involved parties, including specialists in physical security, communications, fire and life safety, and computer systems. All submittals and construction work must meet high standards of quality to achieve the project’s objectives.

The Contractor shall perform construction services in accordance with professional standards of skill, care, and diligence, consistent with practices followed by reputable firms undertaking similar projects.

The construction plan and execution must adhere to generally accepted construction practices and the approved construction criteria.

This revision maintains the focus on construction-related activities and ensures that the Contractor's responsibilities are clearly defined and aligned with the project.

C.10 SECURITY

C.10.1. Residence Access for Awning Construction: Access to the Chief of Mission Residence (CMR), where the awning construction will take place, is strictly controlled. Only individuals who can present a valid photo identification card/document to security personnel will be permitted entry to the compound. Those who fail to provide valid identification will not be allowed onto the Residence compound, with no exceptions.

The Contractor is required to obtain the following identification items for all personnel involved in the construction:

a) Personal identification badges for each employee

b) Vehicle registration for any vehicle used during construction

C.10.2 Identification Cards: The Contractor is responsible for securing identification cards for all employees working on the awning construction project. These cards must include the company name, the employee’s photo, and a unique employee identification number. If any employee is terminated, the Contractor must immediately recover the ID card and inform the Contracting Officer of the termination.

C.10.3 Physical Security: The Contractor is responsible for securing all U.S. Embassy property provided for use during the awning construction project. At the end of each workday or shift, all materials, tools, and equipment must be properly secured to prevent unauthorized access or theft.

C.10.4. Vehicle Security: All vehicles used for the construction of the awning must undergo inspection by the Residence’s local security guard force before being allowed to enter the compound. Large construction vehicles must be equipped with accessible inspection ports. No vehicle will be allowed entry without these access ports.

C.10.5. Vehicle Requirements: All construction vehicles entering the compound must be clean, empty, and in a condition that allows for a complete inspection. Vehicles must display valid license plates and registration. All vehicles and personnel are subject to inspection at any time to ensure no unauthorized items are brought onto the compound.

C.10.6. Performance Services During Crisis: In the event of a credible security threat or crisis that restricts entry to the Official Residence compound, the Contractor will remain responsible for the completion of the awning construction, although the schedule may need to be adjusted. The Contracting Officer or their representative will determine alternative work locations and hours, and the Contractor will be promptly informed of any changes.

SECTION D - PACKAGING AND MARKING

D.1 The Contractor shall mark materials delivered to the site as follows:

Chief of Mission Residence (CMR)

20 Calle, 4-30 Zona 10 Guatemala, Guatemala 01010

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: Acquisition.gov

(End of clause)

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY REFERENCE

(48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

https://acquisition.gov/browse/index/far

52.246-26 REPORTING NONFORMING ITEMS (AUG 2024)

E.2 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system set forth in a Quality Assurance Plan. The plan shall include checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract. The Contractor shall provide copies of the weekly inspection reports to the COR.

The Contractor shall correct and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall bring any conditions beyond the responsibility of the Contractor to the attention of the Contracting Officer or COR.

E.2.1 MONTHLY REPORT: The Contractor shall submit to the COR a monthly progress report, along with the monthly invoice, summing up observations resulting from the inspections, progress, difficulties or irregularities encountered, resolution of problems, measures taken to improve conditions, recommendations, and other matters related to this contract.

E.2.2. INSPECTION BY GOVERNMENT: The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

E.3 SUBSTANTIAL COMPLETION

E.3.1 DEFINITIONS

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

1. do not interfere with the intended occupancy or utilization of the work, and

2. can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

E.3.2 USE AND POSSESSION UPON SUBSTANTIAL COMPLETION

The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate shall be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

E.4 FINAL COMPLETION AND ACCEPTANCE

E.4.1 DEFINITIONS

(a) "Final completion and acceptance" mean the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

(b) The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.4.2 FINAL INSPECTION AND TESTS

The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

E.4.3 FINAL ACCEPTANCE

If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

(a) satisfactory completion of all required tests,

(b) a final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

(c) submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION F - DELIVERIES AND PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the

(End of clause)

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE INCORPORATED BY REFERENCE (48

CFR CH. 1):

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to:

a) commence work under this contract within 5 days after the date the Contractor receives

b) prosecute the work diligently, and

c) complete the entire work ready for use not later than 115 days.

The time stated for completion shall include final cleanup of the premises and completion of “punch list” items.

F.3 LIQUIDATED DAMAGES

F.3.1 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of US$500.00 for each day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

F.3.2. ASSESSMENT AND APPORTIONMENT OF LIQUIDATED DAMAGES

Liquidated damages will be assessed from the completion date indicated in the contract or extensions thereof to the date of substantial completion as actually achieved by the Contractor, as determined by the Contracting Officer.

F.4 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in Section I, 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "ten

(10) days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work,

(2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule which sequences work so as to minimize disruption at the job site.

(d) All schedules shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to a delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not (1) extend the completion date or obligate the Government to do so, (2) constitute acceptance or approval of any delay, or (3) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6 NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give this notice not more than ten (10) days after the first event-giving rise to the delay or prospective delay.

Only the Contracting Officer may make revisions to the approved time schedule.

F.7 NOTICE TO PROCEED

(a) After receiving and accepting evidence of insurance, the Contracting Officer will issue the Contractor a Notice to Proceed. The Contractor shall then prosecute the work commencing and completing performance not later than the period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of insurance policy. Issuance of a Notice to Proceed by the Government before receipt of the required policies shall not be a waiver of the requirement to furnish these documents.

F.8 WORKING HOURS

All work shall be performed during 7:30 to 15:30 from Monday to Friday and from 7:30 to 12:00 on Saturday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

(a) The Department of State observes the following days* as holidays:

New Year’s Day (A & G) Martin Luther King’s Birthday Washington’s Birthday Holy Thursday Good Friday Guatemalan Labor Day Memorial Day Juneteenth Army Day U.S. Independence Day Feast of the Assumption U.S. Labor Day Guatemalan Independence Day Columbus Day Revolution Day All Saints Day Veterans Day Thanksgiving Day Christmas Eve Half Day Christmas Day (A & G) New Year’s Eve Half Day

*Any other day designated by Federal law, Executive Order or Presidential Proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include:

(l) acts of God or of the public enemy,

(2) acts of the United States Government in either its sovereign or contractual capacity,

(3) acts of the government of the host country in its sovereign capacity,

(4) acts of another contractor in the performance of a contract…