19GE5026Q0078_Combined Synopsis.pdf
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- Solicitation number
- 19GE5026Q0078
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Combined Synopsis and Solicitation Summary
This Combined Synopsis and Solicitation (Solicitation Number 19GE5026Q0078) issued by the U.S. Department of State Regional Procurement Support Office (RPSO) Frankfurt solicits gardening and landscape maintenance services at the U.S. Embassy Tokyo, Japan. The Government intends to award a single firm-fixed-price Blanket Purchase Agreement (BPA) with a 60-month ordering period structured into five individual periods. All BPA calls will be firm-fixed-price with specific scope of work, location, performance period, deliverables, and service levels defined per call. The NAICS code is 561730 (Landscaping Services), and this acquisition is not set-aside for small business. Defense Base Act (DBA) insurance is required, with costs to be included in pricing proposals. Performance will occur at U.S. Government-owned or managed properties in Tokyo, including the Chancery, CMR, DCMR, and Mitsui Housing facilities.
Offerors must submit proposals by June 26, 2026 (15:00 CEST), consisting of two separate volumes: Volume 1 (Pricing Offer & Representations with completed Attachment 2 Price Proposal Breakdown, Attachment 3 Representations & Certifications, SAM registration or CAGE code, and Attachment 5 IRS Form W-14 if applicable) and Volume 2 (Technical Offer addressing management approach, key personnel and staffing, transition plan, technical approach, corporate experience, quality control program, past performance on minimum three similar contracts within five years, and recruitment/housing plans if applicable). An organized site visit will be conducted May 28, 2026, with advance registration required by May 27, 2026. Award will be made to the responsible offeror whose quotation provides best value using comparative evaluation of compliance, technical capability, past performance, and price, with the Government reserving the right to award without discussions. Questions are due by June 5, 2026 (15:00 CET), and the offer period extends 90 calendar days from solicitation issuance.
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SBU - CONTRACTING AND ACQUISITIONS
May 22, 2026
COMBINED SYNOPSIS AND SOLICITATION
SOLICITATION NUMBER 19GE5026Q0078
Regional Procurement Support Office (RPSO) Frankfurt hereby issues this
Combined Synopsis and Solicitation for Gardening and Landscape Maintenance
Services at the U.S. Embassy Tokyo, Japan. All interested and responsible sources may submit an offer in accordance with the instructions, terms, and conditions contained in this solicitation.
Type of Contract:
The Government intends to award a single Blanket Purchase Agreement (BPA) as a result of this solicitation. The BPA will have a total ordering period of 60 months, structured into five (5) individual periods within which BPA calls may be issued.
All BPA calls issued under this agreement will be firm-fixed-price (FFP) and will define the specific scope of work, service location, performance period, deliverables, service levels, and pricing applicable to that call. Funding will be obligated only at the BPA call level when specific requirements arise and funds are available. The Government may request price reductions or discounts at any time during the BPA term.
I. GENERAL
This is a combined synopsis/solicitation for commercial products or services prepared in accordance with part 12 and issued as a Request for Quotation (RFQ).
UNITED STATES DEPARTMENT OF STATE
Regional Procurement Support Office (RPSO)
Giessener Strasse 30
60435 Frankfurt am Main
Germany
Tel: +49 (69) 7535-3318
Email: CatsamakiJ@state.gov mailto:CatsamakiJ@state.gov
19GE5026Q0078
This announcement constitutes only the solicitation. Offers are being requested and a separate written solicitation will not be issued.
This acquisition is not set-aside for small business concerns and is issued pursuant to the Revolutionary FAR Overhaul (RFO). The RFO revisions apply to this acquisition unless the Contracting Officer determines otherwise in writing.
The applicable North American Industry Classification System (NAICS) code is
561730 – Landscaping Services.
This solicitation incorporates one or more provisions and clauses by reference, with the same force and effect as if they were given in full text. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
II. ITEMIZED LINE ITEMS
Offerors shall submit a complete price proposal using the Price Proposal
Breakdown in Attachment 2 – Price Proposal Breakdown and shall provide pricing for five (5) individual periods. Offers submitted without complete pricing for all periods of performance may be considered incomplete and may be rejected.
III. DESCRIPTION OF REQUIREMENTS
Refer to Attachment 1- Schedule and BPA Clauses, for the complete description of the Government’s requirements. Attachment 1 includes the Statement of Work
(SOW), applicable clauses, performance requirements, and conditions that will govern the resulting BPA. Offerors shall review all requirements and, within their offer, provide a clear and feasible approach for meeting all stated performance, delivery, and compliance obligations. Failure to address all requirements may render the offer incomplete and may result in the offer being found unacceptable.
IV. PERFORMANCE LOCATION AND ACCEPTANCE TERMS
The Contractor shall perform gardening and landscape maintenance services at real property owned or managed by the U.S. Government in Tokyo, Japan (see Section http://www.acquisition.gov/
C.2 in Attachment 1). The Contractor shall comply with all applicable laws, regulations, decrees, and ordinances of the country of performance.
The Government will assess performance through continuous monitoring and quality-assurance reviews. Performance acceptance will be based on the
Contractor’s compliance with the standards stated in the SOW.
V. DEFENSE BASE ACT (DBA) INSURANCE: Offerors shall refer to
Section B.3 in Attachment 1 for DBA insurance requirements. The cost of DBA insurance may affect the Contractor’s pricing and should be considered when preparing the price proposal.
VI. SOLICITATION PROVISIONS
The following solicitation provisions are incorporated by reference:
Provision Title and Date
FAR 52.212-1 Instructions to Offerors—Commercial Products and
Commercial Services (Sep 2023) (RFO DEVIATION Jan
2026)
FAR 52.212-2
Evaluation—Commercial Products and Commercial
Services (Jan 2026)
FAR 52.214-34 Submission of Offers in the English Language (Apr 1991)
FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)
FAR 52.237-1 Site Visit (Apr 1984)
FAR 52.252-5
Authorized Deviations in Provisions (Jan 2026)
The following solicitation provision is provided in full text:
DOSAR 652.206-70 Advocate for Competition/Ombudsman (Feb 2015)
(a) The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting officer for the solicitation. If concerns remain unresolved, contact:
(1) For solicitations issued by the Office of Global Acquisition (GA) or a Regional
Procurement Support Office (RPSO), the GA Advocate for Competition, at
AQMCompetitionAdvocate@state.gov.
(2) For all others, the Department of State Advocate for Competition at cat@state.gov.
mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov
(b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source
Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Trena N. Mills, at +1 (202) 704 2045.
For an American Embassy or overseas post, refer to the numbers below for the
Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at +1 (703) 516-1680, by fax at +1 (703) 875-6155, or write to: Department of State, Acquisition
Ombudsman, Office of the Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-0602.
(End of provision)
VI. CONTRACT CLAUSES
See Section II of Attachment 1 for the applicable contract clauses.
VII. ADDITIONAL REQUIREMENTS OR TERMS AND CONDITIONS
Trafficking in Persons Compliance Plan and Annual Certification:
In accordance with FAR 52.222-50, Combating Trafficking in Persons (Jan 2026), for contracts performed outside the United States with a value of USD 500,000 or greater, the Contractor shall submit a Trafficking in Persons Compliance Plan to the Contracting Officer within 15 calendar days after contract award, consistent with FAR 52.222-50(h)(3). The Contractor shall also submit the annual certification required by FAR 52.222-50(h)(5) confirming implementation of the compliance plan and compliance with the clause. These requirements apply to the prime contractor and any applicable subcontractors.
Applicable laws and regulations:
This solicitation and the ensuring award are subject to laws and regulations of the
United States of America.
VIII. SITE VISIT
The Government will conduct an organized site visit for the Tokyo Gardening and
Landscape Maintenance Services requirement on Thursday, May 28, 2026, beginning at 10:00 a.m. local time (Japan Standard Time). Participants shall meet in front of the U.S. Embassy Tokyo reception area.
Following the scheduled site visit information:
Site Visit Schedule:
• 10:00 AM – 10:45 AM | Chancery
• 10:45 AM – 11:30 AM | CMR
• 1:00 PM – 1:30 PM | DCMR
• 2:00 PM – 4:00 PM | Mitsui Housing
Designated Meeting Points:
• Chancery / CMR: 1-10-5 Akasaka, Minato-ku, Tokyo – in front of the U.S.
Embassy Tokyo reception
• DCMR: Nagasakacho-1, Azabu, Minato-ku, Tokyo – at the DCMR carport
• Mitsui Housing: 2-1-1 Roppongi, Minato-ku, Tokyo – at the West Gate
Offerors are strongly encouraged to attend the Site Visit in order to familiarize themselves with the facilities and conditions that may affect contract performance.
Attendance is limited to two (2) representatives per company.
Interested companies must register in advance by submitting the names of attendees, a scanned copy of a photo identification (e.g., passport, national ID card, or driver’s license), and a cell phone number for each attendee to Mr. Fumitaka X.
Oue at email: OueFX@state.gov with a copy to Mr. Jay Miyagawa at email:
MiyagawaJ@state.gov, and Joanna Catsamaki at email: CatsamakiJ@state.gov as soon as possible but no later than Wednesday, May 27, 2026, 14:00 p.m. local time (Japan Standard Time). Attendees must bring the same photo identification used for registration to gain access to the Embassy compound. No substitutions or additional attendees will be permitted without prior approval.
Cell phones, cameras, recording devices, and other electronic devices are prohibited within the Embassy compound. Photography during the Site Visit is not permitted. Any photographs deemed necessary will be coordinated by the
Government and provided to all offerors after the Site Visit.
IX. QUESTIONS AND OFFER DEADLINES
Submission of Questions: All questions, comments, exceptions, or requests for clarification regarding this solicitation shall be submitted in writing via email to
Contract Specialist, Joanna Catsamaki, at CatsamakiJ@state.gov, with a copy to
FrankfurtRPSO@state.gov, no later than 15:00 Central European Time (CET) on Friday, June 5, 2026. The email subject line must state: “Questions
19GE5026Q0058.”
Telephone inquiries will not be accepted. Questions received after the deadline may not be considered.
Submission of Electronic Offers: Offers shall be submitted via email to Contract
Specialist, Joanna Catsamaki, at CatsamakiJ@state.gov, with a copy to mailto:OueFX@state.gov mailto:MiyagawaJ@state.gov mailto:CatsamakiJ@state.gov mailto:CatsamakiJ@state.gov mailto:FrankfurtRPSO@state.gov mailto:CatsamakiJ@state.gov
FrankfurtRPSO@state.gov, no later than 15:00 Central European Summer
Time (CEST) on Friday, June 26, 2026. The email subject line must state: “Offer
19GE5026Q0058.”
Electronic offers shall be submitted in a format readable by Microsoft (MS) Word, MS Excel, or Adobe PDF, as applicable. Individual email size shall not exceed 45
MB.
Late submissions shall not be considered.
X. INSTRUCTIONS FOR PREPARING PRICE AND TECHNICAL
PROPOSALS
Addendum to FAR 52.212-1 Instruction to Offerors - Commercial Products and Commercial Services (Sep 2023) (RFO Deviation Date January 30, 2026)
Pursuant to FAR 12.205(a)(1), the provision at FAR 52.212-1, Instruction to
Offerors - Commercial Products and Commercial Services (Jan 2026) is augmented as follows:
1. Period for Acceptance of Offers: The period for acceptance of offers, as stated in FAR 52.212-1 (Nov 2025) (RFO DEVIATION January 30, 2026) is extended from 60 calendar days to 90 calendar days.
2. Preparation and Submission of Offers: Each offer shall consist of the following separate volumes.**
Volume Requirements
1 Pricing Offer & Representations, include:
(A) Administrative Information
(B) Completed Attachment 2 - Price Proposal Breakdown
(C) Completed Attachment 3 - Representations &
Certifications mailto:FrankfurtRPSO@state.gov
Volume Requirements
(D) Provide Proof of NCAGE Code
(E) Completed Attachment 5 - IRS W-14 Form, if applicable
2 Technical Offer, include:
(A) Management Approach
(B) Key Personnel and Staffing
(C) Technical Approach to Maintenance Services
(D) Quality Control Program
(E) Safety Management Approach
(F) Past Performance and Experience
(G) Recruitment Plan and/or Housing Plan, if applicable
** Failure to furnish and deliver all requested information in accordance with these instructions may result in exclusion from further consideration pursuant to
FAR 52.212-1(b)(11). The penalty for making false statements is prescribed in 18
USC 1001.
VOLUME 1: PRICE PROPOSAL & REPRESENTATIONS
Offerors shall submit a complete Price Quotation as Volume I containing all items listed below. The Price Proposal shall be submitted as a separate volume from the
Technical Quotation and shall not include any technical, management, or staffing information.
(A) Administrative Information
Offerors shall provide the offeror’s legal business name, business address, and the name and contact information of an authorized company representative. The offer shall also identify the country of incorporation or registration and the offeror’s ownership structure. This information is requested for administrative purposes only and will not be evaluated.
(B) Price Proposal Breakdown (Attachment 1)
Offerors shall complete and submit Attachment 1 - Price Proposal Breakdown, in accordance with the instructions provided. Attachment 1 shall reflect the Offeror’s firm-fixed prices for the required gardening and landscape maintenance services.
Offerors may adjust the format as necessary to ensure consistency with the proposed total price.
Firm-fixed prices shall include all costs necessary for contract performance, including labor, materials, equipment, overhead, profit, insurance, and transportation. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this agreement. Nor will the price be adjusted on account of fluctuations in currency exchange rates. Any cost not separately priced shall be deemed included in the firm-fixed price.
(C) Representations and Certifications (Attachment 3)
Offerors shall complete all applicable representations and certifications contained in Attachment 3. Any missing or incomplete representations may render the offer incomplete and result in rejection.
(D) NCAGE Code or System for Award Management (SAM) Registration
Offerors who are already registered in the System for Award Management (SAM) must include proof of active SAM registration with their quotation.
Offerors not currently registered in SAM must follow the instructions provided under provision FAR 52.204-90 Offeror Identification and must provide their
Commercial and Government Entity (CAGE) Code.
(E) Completed IRS Form W-14 (Attachment 5), if applicable
Payments under this procurement may be subject to a 2 percent excise tax under 26
U.S.C. 5000C, unless an exception or waiver applies.
If the Offeror is considered a foreign person, as defined in FAR 52.229-11, and claims exemption from U.S. withholding tax, it shall submit a completed IRS Form
W-14 (Attachment 5) with its offer. Failure to submit a required Form W-14 may result in withholding at the applicable statutory rate.
VOLUME 2: TECHNICAL PROPOSAL
The Technical Proposal shall demonstrate the offeror’s capability to meet the requirements of the solicitation and the performance standards described in the
SOW. No pricing information shall appear in this volume.
(A) Management Approach
The Offeror shall describe its overall management approach for performing the required services. The narrative shall address the organizational structure for contract performance, lines of authority and responsibility, and procedures for planning, scheduling, coordinating, and monitoring contract activities. The Offeror shall describe its approach for work control, communication with the Contracting
Officer’s Representative (COR), coordination with facility occupants, and management of subcontractors, if applicable.
(B) Key Personnel and Staffing
B.1 Identify the Key Personnel proposed for this BPA, as defined in Attachment 1, Section C.4, Management and Supervision. For each Key Personnel, provide:
o Name and proposed role o Resume demonstrating relevant experience, qualifications, and language proficiency (English language level as required by SOW)
The Offeror shall describe its staffing plan, including the number and types of personnel proposed, supervision methods, and how staff coverage will be maintained during required service hours.
(C) Transition plan
The Offeror shall provide a preliminary Transition Plan for evaluation purposes demonstrating their approach to ensure the continuity of services and a smooth transition to contract performance on September 16, 2026 (current contract expires on September 15, 2026) and meet all requirements on the contract start date.
The Transition Plan shall illustrate how they will transition to contract performance and successfully meet all requirements on the contract start date. The plan shall include, at a minimum:
a) A comprehensive description and complete timeline of all transition activities and key personnel necessary to begin successful performance on the performance start date.
b) Thorough and clear details of staff hiring processes, training processes and timelines that will be utilized to obtain adequate numbers of qualified personnel to perform to the standards stipulated in the SOW. Hiring processes should include details of how the offeror plans to comply with required base security and clearance procedures.
Note: This is a preliminary plan for evaluation purposes only. Within fourteen (14) calendar days after BPA award, the Contractor shall submit a detailed final
Transition Plan to the COR as required by Section D.9, Attachment 1 of the BPA.
(D) Technical Approach to Gardening and Landscape Maintenance Services
The Offeror shall describe its technical approach for performing gardening and landscape maintenance services required under Section C. The proposal shall explain the methods and procedures the Offeror will use to perform complete gardening and landscape maintenance services as described in the Statement of
Work (SOW). The Offeror shall demonstrate an understanding of the types of properties, landscaped areas, and horticultural requirements described in the SOW and the technical practices required to maintain them in a healthy, attractive, and well-maintained condition.
(E) Corporate Experience
The Offeror shall provide information demonstrating its corporate experience and knowledge in performing gardening and landscape maintenance services of a similar nature, scope, and complexity to those required under this Section C. The
Offeror shall describe its organizational background, including the number of years the company has been engaged in providing professional gardening and landscape maintenance services, and the types of clients and facilities served, such as government installations, diplomatic facilities, commercial properties, or residential estates
(F) Quality Control Program
The Offeror shall describe its approach for implementing a Quality Control (QC) program to ensure all gardening and landscaping maintenance services meet contract requirements and Statement of Work (SOW) standards. The proposal shall describe the QC organization, inspection methods, procedures for identifying and correcting deficiencies, and methods for documenting inspections and corrective actions. The Offeror shall demonstrate its ability to monitor performance and maintain compliance with contract requirements throughout the period of performance.
(G) Past Performance
The Offeror shall provide information demonstrating a record of successful performance on a minimum of three (3) contracts or projects performed within the past five (5) years that are similar in scope, size, and complexity to this requirement. Similar projects may include maintenance of commercial, government, or multi-building facilities.
For each reference, the Offeror shall provide:
• Contract title and description of services
• Customer name and type (government, commercial, non-profit)
• Contract value (approximate)
• Period of performance
• Point of contact name, title, email, and phone number
• Relevance to this requirement (brief description)
If the Offeror is a newly formed entity or joint venture, past performance information may be submitted for predecessor companies or joint venture partners.
This relationship shall be clearly identified.
Offerors with no record of relevant past performance will not be evaluated favorably or unfavorably and may receive a neutral confidence assessment.
Note: The Government may contact references not provided by the offeror and may use other sources of past performance information, including
CPARS and other government databases.
(G) Recruitment Plan and/or Housing Plan (if applicable)
If the Offeror proposes to recruit Third Country Nationals (TCNs) for contract performance, the Offeror shall submit a Recruitment Plan describing how qualified personnel will be recruited and retained in accordance with solicitation requirements and applicable regulations.
If the Offeror will provide housing for TCN personnel, the Offeror shall also submit a Housing Plan describing the proposed housing arrangements.
Offerors shall also submit the applicable certifications and statements required under DOSAM 652.222-800 as identified in Part II, Representations and
Certifications and BPA Clauses.
The submitted documentation shall demonstrate that the Offeror has a feasible plan to recruit and support personnel necessary for contract performance.
XI. EVALUATION OF OFFERS AND BASIS FOR AWARD
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services
(Nov 2021) (RFO DEVIATION January 30, 2026)
(a) Evaluation factors. The Government will award a Blanket Purchase Agreement
(BPA) resulting from this solicitation to the responsible Offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotations:
1. Compliance Review
2. Technical Capability
3. Past Performance
4. Price
(b) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement.
The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the
Government to exercise the option(s).
(c) Notice of award. A written notice of award or acceptance of a quotation furnished to the successful Offeror within the time for acceptance specified in the quotation, shall result in a binding BPA without further action by either party.
Before the offer’s specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
Addendum to FAR 52.212-2 Evaluation – Commercial Products and
Commercial Services (Nov 2021) (RFO DEVIATION January 30, 2026)
To be acceptable and eligible for evaluation, quotations shall be prepared in accordance with 52.212-1, Instructions to Offerors-Commercial
Products and Commercial Services with its addendum and shall meet all the requirements set forth in other sections of this solicitation.
BASIS FOR AWARD
The Government will conduct an initial compliance review of all quotations received to assess completeness and adherence to the terms of the solicitation.
Quotations that are incomplete or fail to comply with the requirements may be rejected in accordance with FAR 52.212-1(a)(4).
The Government intends to utilize streamlined evaluation techniques under
Simplified Acquisition Procedures (SAP) to promote efficiency. Following the compliance review, the Government will pre-screen quotations and identify those demonstrating initial indicators of best value. Only these quotations will proceed to the comparative evaluation phase.
The source selection will be conducted using the comparative evaluation method, as authorized under FAR 12.203. Comparative evaluation entails a direct comparison of two or more quotations on an item-by-item basis to determine which offers the best value to the Government. Evaluation criteria will include technical capability, past performance, and price, as specified in this solicitation.
This is not a Lowest Price Technically Acceptable (LPTA) or trade-off source selection. However, the Government may award to the lowest-priced quotation if it is determined to offer the best overall value based on the evaluation criteria.
Evaluation Process and Factors
Factor 1: Compliance Review
1. Submission of a complete quotation that includes all required information identified in the solicitation, including technical approach, and pricing;
2. Completed Attachment 3 – Representations & Certifications;
3. Past performance and experience information, including prior contracts of a similar nature or commercial equivalents.
4. To demonstrate eligibility at the time of quotation submission, offerors who are already registered in the System for Award Management (SAM) must include proof of active SAM registration with their quotation.
Offerors not currently registered in SAM must follow the instructions provided under provision FAR 52.204-90 Offeror Identification, contained in the Representations & Certifications, and must provide their
Commercial and Government Entity (CAGE) Code.
After the compliance review, offers that do not meet the solicitation’s basic submission requirements or fail mandatory representations/certifications will be excluded from further consideration. Remaining offers will proceed to comparative evaluation based on technical capability, past performance, and price.
Factor 2: Technical Capability
• Technical capability will be evaluated to determine the degree to which the offeror’s proposed solution meets the solicitation requirements and provides value to the Government.
• Emphasis will be placed on the quality, feasibility, and strength of the proposed solution, and whether the quotation offers any comparative technical advantages over other offers.
• Corporate experience will be evaluated to determine the depth and relevance of past and current contracts or projects demonstrating the offeror's knowledge, expertise, and proven ability to successfully perform the services of similar nature, scope, and complexity to those required under this solicitation.
• Evaluation will be comparative among all responsive offers and may support selection of a technically superior solution, even if priced higher.
Factor 3: Past Performance
• Past performance will be considered to assess the offeror’s demonstrated ability to successfully perform relevant commercial or government contracts.
• Evaluation will focus on quality of services performed, timeliness of performance, customer satisfaction, and record of compliance with contractual requirements.
• If past performance information is not available or limited, the offeror’s past performance will be rated as “Unknown.” A rating of “Unknown” will not automatically disqualify an offer but may be treated as neutral in comparative assessments.
• Comparative assessment may be used as a discriminator to support selection of a technically or commercially superior offer, where justified.
Factor 4: Price
• Price will be evaluated primarily for reasonableness relative to the scope of commercial services being acquired. In accordance with FAR
12.204(a), the price reasonableness on competitive offers will be evaluated. Reasonableness will be assessed using the Independent
Government Cost Estimate (IGCE) and market comparisons.
• Price will be evaluated in conjunction with technical capability and past performance.
• Comparative analysis of total proposed price may inform the source selection decision but must not override technical or performance considerations when value justifies a higher price.
Responsibility Determination:
The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:
a. adequate financial resources or the ability to obtain them;
b. ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;
c. satisfactory record of integrity and business ethics;
d. necessary organization, experience, and skills or the ability to obtain them;
e. necessary equipment and facilities or the ability to obtain them; and
f. otherwise qualified and eligible to receive an award under applicable laws and regulations.
Award Without Discussions
Pursuant to FAR 52.212-1(d), the Government reserves the right to award a BPA without discussions based on initial offers. Upon completion of the Government’s initial evaluation of quotations, exchanges with offerors may occur, for the purpose of clarifications and communications in accordance with FAR Part 12. This is a commercial acquisition for which debriefing is not required, and none will be provided. Requests for information will be addressed in accordance with FAR
12.301(b).
(End of addendum)
XII. LIST OF ATTACHMENTS:
• Attachment 1- Schedule and BPA Clauses
• Attachment 2 - Price Proposal Breakdown
• Attachment 3 - Representations & Certifications
• Attachment 4 - Instructions to Complete IRS Form W-14
• Attachment 5 - IRS Form W-14
END OF COMBINED SYNOPSIS/SOLICITATION
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