19GE5026Q0038 IS pre-solicitation notice.pdf
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- Solicitation number
- 19GE5026Q0038
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This is a Pre-Solicitation Notice for a design-build construction services contract. The Regional Procurement Support Office in Frankfurt, Germany, on behalf of the Facilities Management Office in Reykjavik, Iceland, is issuing a Request for Quotation (RFQ) for design and construction of a heated perimeter walkway at the US Embassy Reykjavik. The walkway will be approximately 140 meters in length and 0.8 meters in width. The successful contractor must provide complete design and construction services, including professional design, project management, contract coordination, and supervision. The contract will be Firm Fixed-Price and is anticipated to be awarded during the second quarter of calendar year 2026. The estimated project value is between $100,000 and $250,000 U.S. Dollars.
Qualified companies must express written interest to Mr. Anthony Walker at WalkerAK@state.gov no later than March 14, 2026, using solicitation number 19GE50-26-Q-0038 in the subject line. All interest letters must include firm name, Unique Entity Identifier, contact person information, phone number, email address, and complete physical and mailing addresses. Firms must demonstrate knowledgeable English proficiency in written and spoken communication. Key compliance requirements include obtaining authorization to operate and conduct business in Iceland, submitting detailed plans addressing licensing requirements and visa mitigation strategies, and providing Irrevocable Letters of Credit totaling 40% of the contract value. Active SAM registration is mandatory prior to award. The solicitation documents contain SBU information and will not be posted on SAM.gov; only companies submitting a completed letter of interest and "Application for Solicitation Documentation" checklist will receive the full solicitation package.
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| File | Type | Posted |
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| 26Q0038 IS pre-solicitation notice pg3.pdf |
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PRE-SOLICITATION NOTICE
Solicitation No.: 19GE5026Q0038
The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Quotation (RFQ) for:
Design-Build Construction Services for a Heated Walkway at the US Embassy Reykjavik, Iceland on behalf of the Facilities Management Office Reykjavik, Iceland
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed- Price Construction type contract during the second quarter of calendar year 2026.
The US Embassy Reykjavik, Iceland has a requirement for the design, construction and installation of a heated perimeter walkway. Estimated length of a new heated walkway is 140 meters; estimated width is 0.8 meters.
The successful contractor shall provide complete design and construction services and contract coordination and supervision, including but not limited to the management, professional design services, and construction necessary to meet the requirements of this contract within the established schedules.
The magnitude of this project is anticipated to be between $100,000 and $250,000 U.S. Dollars for the entire project.
Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Mr. Anthony Walker at WalkerAK@state.gov no later than March 14, 2026 using the solicitation number 19GE50-26-Q-0038 in the subject line. Do not telephone.
All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier, Name of Contact Person, Telephone Number and Email Address of Point of Contact as well as the Firm’s Complete Physical and Mailing Addresses.
Firms shall be knowledgeable in written and spoken English.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST
In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, mailto:WalkerAK@state.gov
b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in Iceland. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract.
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
The solicitation package/documents shall not be placed on SAM.gov as the documents contain SBU information. Only companies submitting a letter of interest and complete “Application for Solicitation Document” checklist attached hereto may receive a copy of the solicitation package/documents when available.
Registration in the System for Award Management (SAM) database is mandatory to be considered for award. The registration must be in “active” status. Offerors may obtain information on registration and annual confirmation requirements at the help tab of www.sam.gov, and the Federal Service Desk: www.fsd.gov. The FSD is a free technical support service desk for user assistance.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECKLIST
– SOLICITATION NO. 19GE50-26-Q-0038
COMPANY NAME: _________________________________
In checking the boxes of this checklist, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation:
Business Licenses to Work in Iceland:
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999) it will be necessary for your organization to possess to provide written certification of authorization to operate and do business in Iceland.
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,
b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and
c. Specific information concerning the period of time you anticipate will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to work in Iceland. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
If you have a Unique Entity Identifier* and have been SAM** registered, please include below.
Please note that the requirement to obtain a Unique Entity Number and for your company to be SAM registered, will be a mandatory requirement prior to contract award.
Unique Entity Identifier: ____________________ SAM Registered: ( ) Yes ( ) No
* Unique Entity Identifier: www.sam.gov ** System for Award Management: www.sam.gov
The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
The Contract Specialist for the administration of this contract is Mr. Anthony Walker, email WalkerAK@state.gov http://www.sam.gov/ http://www.sam.gov/ mailto:WalkerAK@state.gov
| PRE-SOLICITATION NOTICE |
| Solicitation No.: 19GE5026Q0038 |
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