19GE5025R0047.pdf

US Consulate General Frankfurt Regional Procurement Support Office (RPSO) Giessener Strasse 30 60435 Frankfurt am Main, Germany Ph: (++49) 69 7535-3313 E-Mail: JacobsenW@state.gov

February 25, 2025

To: Potential Offerors

Subject: Solicitation No. 19GE5025R0047 Maintenance on Fire Pump and Fire Sprinkler System, US Consulate General Frankfurt, Germany

Ladies and Gentlemen, The Regional Procurement Support Office (RPSO) Frankfurt would like to invite your company to submit a proposal for Maintenance services on Fire Pump and Fire Sprinkler System at the US Consulate General Frankfurt, as per attached solicitation documents.

The complete proposal shall be submitted by e-mail with the subject line "Proposal 19GE5025R0047” on or before 1500hrs Central European Time (CET) on March 25, 2025, to JacobsenW@state.gov.

No proposals will be accepted after the time indicated above.

Please note:

a. All communication and the award documents shall be in English.

b. Attachment 1 of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.

c. Please submit your proposal in accordance with the instructions set forth in Section 3 / Instructions to Offerors (page 49) of the solicitation.

d. An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4 (t)).

e. Section 5 of the solicitation contains the representations and certifications you need to complete / submit.

mailto:JacobsenW@state.gov

f. Attachment 3 (Contract Information Sheet / Experience Listing) – please use this format to submit the requested information.

Any questions regarding the subject solicitation may be directed to Ms. Wencke Jacobsen via e-mail JacobsenW@state.gov no later than 1500hrs Central European Time (CET) on March 6, 2025. Questions will be collected, and in the interest of fair contracting, the replies will be provided anonymously in form of a solicitation amendment.

Sincerely, Nicolas A. Wilhelm Contracting Officer

/original signed/

19GE5025R0047

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5025R0047

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

02/25/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Wencke Jacobsen

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL jacobsenw@state.gov

8. OFFER DUE DATE / LOCAL

TIME

03/25/2025 15:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

FRANKCODE15. DELIVER TO

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: FAC

60435, FRANKFURT, GERMANY

CODE OPEAQM16. ADMINISTERED BY

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY BERLIN

CLAYALLEE 170

ATTN: FMC

14191, BERLIN, GERMANY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Nicolas Wilhelm

31c. DATE SIGNED 02/25/2025

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

Line Item Summary

Solicitation Number:

19GE5025R0047

Contract Number: Title: FRA FAC - Fire sprinkler maintenance

Date of Solicitation:

02/25/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 BASE YEAR

preventive maintenance services for fire pump and fire sprinkler system in accordance with SOW Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

002 BASE YEAR

VAT (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

003 BASE YEAR

DBA insurance (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

101 OPTION YEAR ONE

preventive maintenance services for fire pump and fire sprinkler system in accordance with SOW Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

102 OPTION YEAR ONE

VAT (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

103 OPTION YEAR ONE

DBA insurance (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

201 OPTION YEAR TWO

preventive maintenance services for fire pump and fire sprinkler system in accordance with SOW Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

202 OPTION YEAR TWO

VAT (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

203 OPTION YEAR TWO

DBA insurance (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

301 OPTION YEAR THREE

preventive maintenance services for fire pump and fire sprinkler system in accordance with SOW Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

302 OPTION YEAR THREE

VAT (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

303 OPTION YEAR THREE

0.00 EA $0.00 $0.00

Line Item Summary

Solicitation Number:

19GE5025R0047

Contract Number: Title: FRA FAC - Fire sprinkler maintenance

Date of Solicitation:

02/25/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

DBA insurance (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

401 OPTION YEAR FOUR

preventive maintenance services for fire pump and fire sprinkler system in accordance with SOW Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

402 OPTION YEAR FOUR

VAT (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

403 OPTION YEAR FOUR

DBA insurance (if applicable) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA $0.00 $0.00

Contents

SECTION 1 – THE SCHEDULE

I BACKGROUND / SCOPE OF SERVICES

II ACRONYMS AND ABBREVIATIONS

III PRICES

IV SPECIFICATIONS / STATEMENT OF WORK

1. INTRODUCTION

2. OBJECTIVES

3. GENERAL REQUIREMENTS

4. SEPCIFIC REQUIREMENTS

5. COR AND POC AT POST

6.0 CONTRACTOR INSURANCES

7.0. WORK REQUIRING ESCORTS

8.0 DOCUMENTATION

9.0. ATTACHMENTS

10. KEY PERSONNEL

V CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

SECTION 2 – CONTRACT CLAUSEN

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV

2023)

52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JAN 2025)

52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

52.216-18 – ORDERING (AUG 2020)

52.216-19 – ORDER LIMITATIONS (OCT 1995)

52.216-22 – INDEFINITE QUANTITY (OCT 1995)

52.217-8 – OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (FEB 2021)

52.232-19 Availability of Funds for the Next Fiscal Year

652.204-70 - DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY

AND PROCEDURES (FEB 2015)

652.229-70 Excise Tax Exemption Statement for Contractors Within the United States

(JUL 1988)

652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) (AUG 1999)

652.242-70 – CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

652.242-73 – AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 – NOTICES (AUG 1999)

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

Instructions to Offerors (Proposal Submission):

Submission of questions Proposal Due Date

52.252-1 – SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

52.216-1 – TYPE OF CONTRACT (APR 1984)

52.233-2 - SERVICE OF PROTEST (SEPT 2006)

652.206-70 – ADVOCATE FOR COMPETITION / OMBUDSMAN (FEB 2015)

SECTION 4 – EVALUATION FACTORS

52.217- 5 – EVALUATION OF OPTIONS (JUL 1990)

52.225-17 – EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

52.204-19- INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.212-3 Offeror Representations and Certifications – Commercial Products and

Commercial Services (MAY 2024)

52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE

PLAN (OCT 2020)

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

652.225-70 – ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES UNDER THE

DEFENSE BASE ACT

CONTRACTOR CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE

ANTI-DISCRIMINATION LAWS

SECTION 1 – THE SCHEDULE

CONTINUATION TO SF-1449

RFP 19GE5025R0047

PRICES, BLOCK 23

I BACKGROUND / SCOPE OF SERVICES

A. The Contractor shall provide maintenance services on the fire pump and fire sprinkler system at the US Consulate Office Building and the Joachim-Becher-Str. 19 in the Carl-

Schurz-Siedlung in Frankfurt, Germany.

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services, unless otherwise specified herein, required under this contract for stated services within the time specified herein. The price listed below shall include all labor, materials, overhead, and profit. In consideration of satisfactory performance of all scheduled services required under this contract, the Contractor shall be paid a firm fixed-price for all services.

The Contractor shall provide the services, as described in Section 1, Sub Section IV

Specifications / Statement of Work.

B. The contract resulting from this solicitation shall be a Firm Fixed-Price contract under which annual firm-fixed price task orders will be issued. The contract shall remain unfunded, fund in the amount of the guaranteed minimum will be issued on a task order at the time of contract award.

The fixed prices are listed with Attachment 1 – Pricing.

C. MINIMUM (Reference Section I, Clause 52.216-22(b))

During the term of this contract, the Government shall order, as a minimum, services in an amount of at least $5,000.00 or equivalent in local currency.

The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaranteed minimum of $5,000.00 or equivalent in local currency.

The maximum dollar value during the entire life of this contract is $900,000.00.

II ACRONYMS AND ABBREVIATIONS

Acronym Definition

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer´s Representative

FMO Financial Management Office

QA Quality Assurance

SOW Statement of Work

USG United States Government

III PRICES

A. The contractor shall complete all work, including installation and integration services, furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed unit prices indicated below and within the time specified herein. These individual prices shall include all labor, materials, profit, and, if applicable, value-added tax (VAT).

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

The currency shall be fixed and cannot be changed by modification to the contract.

B. VAT – if applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item. The VAT shall also be a separate cost item on all invoices submitted against task orders under the resulting contract. The contractor will be reimbursed for VAT only up to the amount listed in each task order and upon presentation of proof that VAT has been paid to the host country government. If the contractor receives a VAT refund from the host government, he shall re-pay the refund amount to the US Government.

C. Offeror shall insert the currency the prices are offered in:

D. Pricing Schedule

The fixed prices for the services as specified in Section IV are set forth in Attachment 1

– Pricing Schedule (to be submitted by Offeror as part of proposal and made part of the contract with award).

E. Defense Base Act (DBA) Insurance

a. The Department of Labor has waived the DBA insurance for the countries in paragraph

(b) of this subsection. United States citizens or residents and individuals hired in the

United States, regardless of citizenship shall be required to obtain DBA insurance.

Evidence of DBA insurance shall be submitted within 15 days of award. The DBA

Insurance shall be obtained from any U.S. Department of Labor (DOL) authorized DBA insurance broker. A list of DOL-authorized insurance brokers is available at the following address: http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

b. DBA insurance cost will be evaluated as part of the total evaluated firm fixed price and included in the firm fixed price The Contractor shall be reimbursed for the cost of DBA insurance only upon providing proof of payment.

The DoL has waived DBA insurance for the following countries of performance under this contract: https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

c. Germany is listed on the waiver list and DBA insurance will not be required for

Host Country Nationals and Third Country Nationals. DBA insurance will be required for US Nationals working under this contract.

d. The Contractor will be reimbursed for DBA insurance only to the extent the Contractor provides documentary proof that DBA insurance has been paid and only to the extent quoted in the Pricing Schedule.

F. JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE:

UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO

THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT

TO 26 U.S.C. 5000C.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

CONTINUATION TO SF-1449,

RFP NUMBER 19GE5025R0047

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

IV SPECIFICATIONS / STATEMENT OF WORK

1. INTRODUCTION

1.1 The United States Department of State (DOS) requires services to perform maintenance on the fire pump and fire sprinkler system. As a five-year contract, we will have one base year and four option years.

1.2 Service work to the fire pump and sprinkler system must be completed in accordance with the following:

NFPA 25; Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

NFPA 13; Installation of Sprinkler Systems NFPA 72; National Fire Alarm Code

NFPA 20; Installation of Stationary Pumps for Fire Protection

NFPA 25; Maintaining the water hydrants on the compound 18)

1.3 The Chancery, located at Giessener Strasse 30; 60435 Frankfurt and Joachim Becher

Strasse 19; 60320 Frankfurt, are protected by an existing fire sprinkler system with fire pumps. The sprinkler system in the Carl Schurz Siedlung includes a Speck/IVECO diesel fire pump (J. Becher Strasse 19).

2. OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the maintenance tasks associated with the wet fire protection system. The intent of this contract is to fully service and maintain operation of the chancery sprinkler system, the sprinkler system in the Joachim Becher Strasse 19. Work shall be done in accordance with the project SOW, specifications and be compliant with referenced codes.

2.2 Restore full monitoring of fire sprinkler functions at fire detection/alarm panel.

2.3 The serviced fire sprinkler system shall operate in accordance with NFPA 13, 25 and 72 as well as the original design intent at installation.

3. GENERAL REQUIREMENTS

3.1 The Contractor shall provide all repair services necessary to meet objectives shown in

2. above.

3.2 All flow tests are to be performed at system designated test points/valves.

SPRINKLER/STANDPIPE SYSTEM MAINTENANCE REQUIREMENT CHART:

Device Weekly Monthly Semi-annual Annual

All fire system valves including hydrants & yard sectional valves

Inspect Exercise Exercise

Flow alarm devices Inspect Flow Test Flow Test

Gauges Inspect

Sprinkler heads Inspect

Main Drain: control assembly or valve

Flow Test; record static and resid. pressures

Dry System low point drain

Inspect/drain

Hi-Lo pressure alarm

Test Test

Tamper switches Test Test

Standpipe hose valves

Flow test- exercise

DRY & PRE-ACTION SPRINKLER SYSTEMS:

Device Weekly Monthly Semi-annual Annual

Valve priming water level

Inspect: add/drain as needed

Low air pressure switch Test

Heat monitor of valve room enclosure

Test

P/A: Full flow trip test Flow test

Dry: Full flow trip test 3 YEARS

Pressure relief valve

Inspect for proper setting

ELECTRIC FIRE PUMP MAINTENANCE REQUIREMENT CHART:

(Done by post maintenance personnel)

Device Weekly Monthly Semi-annual Annual

Fire Pump (pressure start)

Run Test

(10min)

Done by

FAC

Flow Test, Plot

Curve Points

Coupling alignment

Inspect

Lubricate pump bearings

Not part of this contract!

Isolating switch

& breaker

Exercise

Operate manual start

Exercise Flow Test

Start on emergency power

Exercise

Start/stop pressure setting

Inspect

Pumphouse heat/ventilation functional?

Inspect

Pump Room drains Inspect

DIESEL FIRE PUMP MAINTENANCE REQUIREMENT CHART:

Device Weekly Monthly Semi-annual Annual

Fire Pump (pressure start)

Run Test

(30min)

Flow Test, Plot

Curve Points

Pressure relief valve

Inspect

Coupling alignment Inspect

Lubricate pump bearings

X

Fuel level Inspect

Spills, vents Inspect

Operate manual start

Exercise Flow Test

Engine oil Inspect

Engine oil/filter Change

Heat exchanger water flow

Inspect

Start/stop pressure setting Inspect

Engine exhaust Inspect

Pumphouse heat/ventilation functional?

Inspect

Battery Inspect

Pump Room drains Inspect

WATER TANKS:

(Done by OBO)

Device Weekly Monthly Semi-annual Annual

Silt in tank Inspect

Water level Inspect

Water temperature above 40F

Inspect

Valves Exercise

Tank Interior 5 YEARS

3.3 The contractor shall provide all tools, spare parts and gaskets as necessary to perform the work as specified in this scope of work.

3.4 The contractor shall be responsible for removal and replacement of all ceiling tiles affected by the work. Contractor shall dispose of any unused pipe, excess materials or other construction debris.

3.5 Qualified Mechanic. Contractor personnel conducting fire alarm system work and/or testing shall be qualified and experienced in accordance with Section 4.3.3 of NFPA 72, National Fire Alarm Code. Contractor personnel conducting automatic sprinkler/fire pump work and/or testing shall be qualified and experienced with NICET Inspection, Testing and Maintenance Level II and/or fire pump certified by the pump manufacturer.

(fire pump located on post)

Must be certified: DIN EN ISO 9001, ISO 3834-2, KTA 1401, ATEX 94/9 EG

(2014/34/EU), DIN EN ISO1401:9001, SCC (DEKRA-Zertifizierung), Präqualifizierungen: DQB 113-3, Connexio, AEO-Zertifikat Education as a Sprinklerwart and Brandschutzwart, educated in Stationary fire protection water; gas; fire alarm technique, mobile fire protection and structural fire protection.

– Copies of the certification(s) shall be included in the bid documents submitted to post.

3.6 Acceptance of Work. The Contractor shall provide certification that work was approved and accepted by the POC at post. The Contractor shall fill out the work performance record showing work was completed as required in section 3.0 and 4.0 of this SOW and provide the form to the Post Facilities manager or his official representative. The contractor must submit validation that work was completed satisfactorily with request for payment.

3.7 The Contractor shall coordinate all work and testing of systems with the POC at post.

3.8 Contractor shall provide an Emergency hotline 24/7 365 days. Response time of maximal 4 hours day/night

3.9 General Requirements/Conditions

a. General Supervision

i. Contractor must have one employee onsite who can communicate in intermediate level English or fluent German.

b. Access:

i. General working hours of the Consulate are Monday-Friday 08:30 –

16:30.

ii. The Consulate is closed on American & German Federal Holidays

iii. All contractor & subcontractor personnel must submit background check

& release forms at minimum 6 weeks in advance of work to the USG.

c. Deliveries: Contractor must arrange their own deliveries.

d. Debris and Cleanup

i. Contractor is required to perform all cleaning to keep a clean and safe worksite and a clean office space. Trash and miscellaneous debris must be cleaned from the offices at minimum once per day. Area must be clean at the end of the work day.

ii. Contractor is responsible for arranging disposal of debris & demolished items from this project.

e. Protection of Existing items: Contractor is responsible for the protection of existing items. Any damage to these items will be the contractors’ responsibility to replace

f. Outages/Tie-ins: Contractor is responsible for coordinating utility outages

(electrical, plumbing, gas) with the USG at least 1 week in advance. Contractor is responsible for manpower to shutdown utilities in coordinate with USG employees. Building wide outages cannot last longer than 1 working day and cannot be overnight.

g. All tradesmen and contractors/subcontractors must be properly certified and hold all required licenses for their trade and unit of work.

h. All items must be submitted for approval to the USG before installation. The USG will not be responsible for any costs related to the removal, re-purchasing and re-installation of items not approved ahead of time.

i. The contractor must work in a consistent, consecutive manner from project start until completion with no large gaps of time between work executions. If contractor plans on not working due to the weather or other reasons, they must immediately notify the U.S.G. COR.

j. The prime contractor and its vendors must abide by all USG safety regulations including determinations made by the post POSHO (Post Occupational Safety and

Health Officer) or APOSHO (Assistant-POSHO).

4. SEPCIFIC REQUIREMENTS

4.1 Alarm Devices:

a) All sprinkler alarm devices shall be serviced per the table in section 3.0. Verify alarm panel device description/location for accuracy.

b) All sprinkler flow initiation devices shall alarm within 90 seconds.

4.2. Tamper Switch:

a) Switch shall give immediate activation of supervisory signal at the fire alarm panel.

4.3 System Checks:

a) No visible water leaks or standing water (clogged drains).

b) Record all test data, static pressures, residual pressures

c) Fire pump test shall not activate general alarm (denotes system pressure problems).

4.4 Dry Sprinkler Valves:

a) All systems must be drained for a minimum of 4 hours following a valve trip test.

b) Inspect for excessive compressor run.

c) Check for proper system air pressure per manufacturer’s cut sheet

5. COR AND POC AT POST

5.1 All questions concerning the scope and requirements of the U.S. Consulate General

Frankfurt, shall be directed to the COR (see below):

To be advised at time of contract award.

5.2 The Point of Contact (POC) will be the contractor’s contact at the U.S. Consulate

General. The POC will assist and direct the contractor when scheduling work, obtaining approved local supplies, and liaison with Consulate personnel during the course of the

Project. All questions concerning coordination of installation activities while at post shall be directed to the POC (see below):

To be advised at time of contract award.

6.0 CONTRACTOR INSURANCES

The contractor shall have all necessary insurances as required in Germany.

7.0. WORK REQUIRING ESCORTS

Work which requires the use of an escort, must be planned accordingly in advance to ensure that an escort is available. The contractor shall coordinate with the COR.

8.0 DOCUMENTATION

The contractor must provide the completed Inspection, Testing and Maintenance NFPA 25 and

72 form(s) or German equivalent showing work was performed as required and accepted by post.

9.0. ATTACHMENTS

The following attachments are provided for the Contractor:

List of Sprinkler and fire suppression systems in the COB Giessener Strasse 30; 60435 Frankfurt

List of Sprinkler and fire suppression systems in the CSS Joachim Becher Strasse 19; 60320

Frankfurt

(see Attachment 2)

10. KEY PERSONNEL

A. The Project Manager shall be proactive, qualified, and able to converse in English and

German. The Contractor shall assign to this contract the following key person:

POSITION/FUNCTION NAME

Project Manager: ________________________________

B. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

C. After the first 90 days of performance, the Contractor may substitute a key person if the contractor determines that it is necessary. The Contractor shall notify the Contracting

Officer of the proposed action immediately. Prior to making the substitution, the

Contractor will provide the information required below to the Contracting Officer.

D. The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The

Contracting Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The

Government will modify the contract to reflect any changes in key personnel.

V CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

A. Quality Assurance and Surveillance Plan (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's

Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the USG, is responsible for management and quality control to meet the terms of the contract. The role of the USG is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective Performance Work

Statement Para

Performance Threshold

Services

Performs all services set forth in the scope of work.

1 through 8

All required services are performed and no more than two (2) customer complaint is received per month.

• Surveillance – The COR will receive and document all complaints from USG personnel regarding the services provided. If found valid, the COR will send the complaints to the contractor for corrective action.

• Standard – The performance standard is that the USG receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996) or the appropriate Inspection of Services clause), if any of the services exceed the standard.

• Complaint Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

B. REPORTS AND OTHER DELIVERABLES

All reports and other deliverables required under this contract shall be delivered by email to the COR and mailed to the following address:

TBA

Description QTY Delivery Date Deliver to

Invoice

1 To be submitted monthly

Designated

Billing

Office

Work performance record 1 After completion of work

COR/FAC

Manager

C. RECRUITMENT OF THIRD COUNTRY NATIONALS

a) For contracts exceeding $250,000 which require the recruitment of Third Country

Nationals (TCNs), the Contractor shall submit and adhere to a Recruitment Plan. Contractors providing employer furnished housing shall submit and adhere to a Housing Plan.

b) Recruitment Plan

1. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the Contractor intends to recruit them.

2. Explain how the Contractor intends to attract candidates and the recruitment strategy including the recruiter.

3. State in the plan that the recruited employee will not be charged recruitment or any similar fees, as defined in FAR 22.1702 and FAR 52.222-50. The Contractor or employer pays the recruitment fees for the worker, if recruited by the Contractor or subcontractor, to work specifically on Department of State contracts.

4. Recruitment fees included by the prime contractor in the contract price must be allowable by country law, allocable to the contract based on benefit to the program, and reasonable based on what a prudent businessperson would pay for similar expenses and charges. The reasonableness of recruitment fees should be assessed based on the reasonableness of the individual components.

5. State in the plan that the Contractor’s recruitment practices comply with recruiting nation and host country labor laws.

6. State in the plan that the Contractor has read and understands the requirements of

FAR 52.222-50 Combating Trafficking in Persons.

7. Contractor will advise the Contracting Officer of any changes to the Recruitment Plan during performance and provide updates for approval.

Recruitment fees means fees of any type, including charges, costs, assessments, or other financial obligations, that are associated with the recruiting process, regardless of the time, manner, or location of imposition or collection of the fee.

(1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for-

(i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, Skills testing, recommending, or placing employees or potential employees; (ii) Advertising: (iii) Obtaining permanent or temporary labor certification, including any associated fees; (iv) Processing applications and petitions; (v) Acquiring visas, including any associated fees; (vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees; (vii) Accessing the job opportunity, including required medical examinations and immunizations; background, reference, and security clearance checks and examinations; and additional certifications; (viii) An employer's recruiters, agents or attorneys, or other notary or legal fees; (ix) Language interpretation or translation, arranging for or accompanying on travel, or providing other advice to employees or potential employees; (x) Government-mandated fees, such as border crossing fees, levies, or worker welfare funds; (xi) Transportation and subsistence costs- (A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment; and (B) From the airport or disembarkation point to the worksite; (xii) Security deposits, bonds, and insurance; and (xiii) Equipment charges.

(2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is (i) Paid in property or money; (ii) Deducted from wages;

(iii) Paid back in wage or benefit concessions; (iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute; or (v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to- (A) Agents; (B) Labor brokers; (C)

Recruiters; (D) Staffing firms (including private employment and placement firms); (E)

Subsidiaries/affiliates of the employer; (F) Any agent or employee of such entities; and (G)

Subcontractors at all tiers.

c) Housing Plan

The Contractor will submit a Housing Plan if the Contractor intends to provide employer furnished housing for TCNs. The Housing Plan must describe the location and description of the proposed housing. Contractors must state in their plan that housing meets host country housing and safety standards and local codes. Contractor shall comply with any Temporary Labor Camp standards contained in this contract. In contracts without a Temporary Labor Camp standard, fifty square feet is the minimum amount of space per person without a Contracting Officer waiver. Contractor shall submit proposed changes to their Housing Plan to the Contracting

Officer for approval.

d) Preventing Trafficking in Persons

The Department of State Contractor and Subcontractors shall prevent human trafficking and treat employees with respect and dignity by taking the following actions:

• Contractor may not destroy, conceal, confiscate, or otherwise deny access to an employee’s identity documents or passports.

Contractors are reminded of the prohibition contained in Title 18, United States Code, Section

1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person. Contractor must be familiar with any local labor law restrictions on withholding employee identification documentation.

• Contractor shall provide employees with signed copies of their employment contracts, in English and in the employee’s native language, that define the terms of employment, compensation including salary, overtime rates, allowances, salary increases, job description, description of any employer provided housing, benefits including leave accrual, and information on whether hazardous working conditions are anticipated. These contracts must be provided prior to employee departure from their countries of origin. Contractors shall provide workers with written information on relevant host country labor laws. Fraudulent recruiting practices, including deliberately misleading information, shall be considered a material breach of this contract.

• Contractor shall provide all employees with a “Know Your Rights” brochure and document that employees have been briefed on the contents of the brochure. The English language version is available at https://www.responsiblesourcingtool.org and from the

Contracting Officer.

• The Contractor shall brief employees on the requirements of the FAR 52.222-50

Combating Trafficking in Persons, including the requirements against commercial sex, even in countries where it is legal, and shall provide a copy of the briefing to the Contracting Officer

Representative (COR).

• Contractor shall display posters in worker housing advising employees, in English and the dominant language of the Third Country Nationals being housed, of the requirement to report violations of Trafficking in Persons to the company and the company’s obligation to report to the Contracting Officer. The poster shall also indicate that reports can also be submitted to the Office of the Inspector General (OIG), Hotline at 202-647-3320 or 1-800-409-9926, via the web https://www.stateoig.gov/ hotline, or via email at WPEAombuds@STATEOIG.GOV.

• Contractor and subcontractors shall comply with sending and receiving nation laws regarding transit, entry, exit, visas, and work permits. Contractors are responsible for repatriation of workers who have traveled from other countries for contract performance, except for an employee legally permitted to remain in the country of work and who chooses to do so; including an employee who is a victim of trafficking seeking victim services or legal redress in the country of employment or a witness in a trafficking-related enforcement action.

• Contractor shall monitor subcontractor compliance at all tiers. This includes verification that subcontractors are aware of, and understand, the requirements of FAR 52.222-

50 Combating Trafficking in Persons and this clause. Contractors specifically agree to allow U.S.

Government personnel access to Contractor and subcontractor personnel, records, and housing for audit of compliance with the requirements of this clause.

• The Contractor agrees to include this clause in all subcontracts over $250,000 involving recruitment of third country nationals for subcontractor performance.

D. Erroneous Payment

If the USG becomes eligible for a refund of payment because of erroneous overpayment or other cause, the contractor shall refund the amounts or use them to offset future payments owed by the

USG, whichever the USG prefers. The contractor shall refund any refunds not complete or discovered after the completion date of this contract.

E. Physical and Information Security Requirements

The contractor shall be responsible for safeguarding all government information provided for contractor use. All material / documentation produced for the USG will be the sole property of the USG. The contractor shall not release any documents to anyone unless authorized by the

USG. The following considerations shall be followed by the contractor and/or shall be incorporated into the design documents / shop drawings.

All documents received or generated under the contract are the property of the USG.

All documents shall be controlled and disseminated on a need-to-know basis. Reproduction and distribution are prohibited without express approval of the USG. All design documents generated shall be annotated as follows:

All documents shall be marked and handled in strict accordance with all applicable requirements and regulations. Proposed and actual contract documents shall only be disseminated on a strict need-to-know basis and shall not be further disseminated without prior authorization from the

USG.

Those receiving any type of proposed and / or actual contract documents shall be responsible for these materials while in their possession, or that of any of their subcontractors. They shall return all documents, including all copies, promptly upon demand by the USG.

F. Laws And Regulations

• Compliance Required

If the contractor has or will establish a local office, he shall, without additional expense to the

USG, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction.

• Labor, Health and Safety Laws and Customs

If the contractor has or will establish a local office, he shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

A contract with the USG conveys no special privileges or immunities to the contractor. The contractor is an independent commercial concern and not a part of the U.S.

mission. The contractor's employees are not USG employees. Registration of this contract with the host country government, if required by law, will be the sole responsibility of the contractor, and any fees, taxes, or other duties shall be payable by the contractor without recourse to the

USG of the amounts thereof.

The only items that the USG will consider for price adjustments are those that are mandated e.g., changes in the VAT rate (if applicable) or minimum hourly wage rate.

G. Contract Administration Data

a) Authority of the Contracting Officer – All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the

Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting

Officer, as specifically provided in the designation of that individual, such as the COR.

b) Government Personnel

Contracting Officer: Nicolas A. Wilhelm

Contract Administrator: Wencke Jacobsen

E-mail address: Jacobsenw@state.gov

Contracting Officer's Representative (COR): TBA at contract award

H. Invoices, Review and Payment

Invoices shall be issued monthly and submitted to the invoicing address shown on the task order. Value Added Tax (VAT), if applicable, shall be a separate line item on each invoice.

Each invoice shall include the items listed in Section 2, FAR 52.212-4 g.1.

Payment shall be made in the currency the contractor specified in Section1.III.C Prices.

Advance Payment shall not be authorized under this contract.

mailto:Jacobsenw@state.gov

I. Changes In Ownership

The contractor shall furnish the COR advance notification (90 calendar days prior to the effective date) of any disposition or the change in ownership or terms of lease of any facilities utilized by him for performance of any service under this contract.

J. Insurance

The Contractor's attention is directed to Section I, 52.228-5, "Insurance - Work on a Government

Installation". As required by this clause the Contractor is required to provide and maintain whatever insurance is legally necessary.

The Contractor shall, at his own expense, provide and maintain during the entire performance period General Liability (includes premises/ operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury) in the minimum amount stated below.

1. Bodily Injury on or off the site stated in US$:

Per Occurrence

USD 250,000.00

Cumulative

USD 500,000.00

2. Property Damage on or off the site stated in US$:

Per Occurrence

USD 250,000.00

Cumulative

USD 500,000.00

The foregoing types of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising there from, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

DAMAGE TO PERSONS OR PROPERTY

The Contractor shall be responsible for all damages to any government property, persons, and others, that occur as a result of the Contractor's fault or negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

K. Choice of Law

This contract shall be construed and interpreted in accordance with the substantive laws of the

United States of America. By the execution of this contract, the contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Civilian Board of

Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

L. Start / Period of Performance

Contract performance is estimated to start in the third quarter of calendar year 2025.

The period of performance is for one year, with four possible annual option years. Option years, if exercised, shall be for twelve (12) months each, commencing at the expiration of the previous period of performance.

The Government may extend this contract in accordance with the option clause in Section 2, FAR 52.217-9, Option to Extend the Term of the Contract - Deviation, which also specifies the total duration of this contract.

The Government may exercise the option set forth at Section 2, "FAR 52.217-8, Option to

Extend Services", within the currently ongoing period of performance.

Notwithstanding the expressed contract expiration date, this contract shall remain in full force and effect until the last items or services ordered hereunder have been delivered and accepted by the Government.

M. List Of Attachments

Attachment 1 Pricing

Attachment 2 List of Sprinklers and Fire Suppression Systems

Attachment 3 Past Performance and Experience

Attachment 4 IRS Form W-14

END OF SECTION 1

SECTION 2 – CONTRACT CLAUSEN

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) is incorporated by reference. (see SF-1449, Block 27A)

52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar

2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun

2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov

2021) (41 U.S.C. 3509)).

__ (3) 52.203-15,…