19GE5025R0034.pdf

SOLICITATION DOCUMENT

Janitorial and Window Cleaning Services U.S. Consulate General Barcelona, Spain

SOLICITATION NO. 19GE5025R0034

Issued by:

U.S. Consulate General Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main Germany

19GE5025R0034

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5025R0034

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/12/2025

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME

Patticha Gruenbeck

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL GruenbeckP@state.gov

8. OFFER DUE DATE / LOCAL

TIME

04/11/2025, 15:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

BARCECODE15. DELIVER TO

AMERICAN CONSULATE GENERAL BARCELONA

PASEO REINA ELISENDA DE MONTCADA 23

ATTN: GSO

BARCELONA, SPAIN 08034

CODE AGA16. ADMINISTERED BY

RPSO Frankfurt A/GA/AMD RPSO Frankfurt Office of Global Acquisition Frankfurt

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

AGACODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY MADRID

SERRANO 75

ATTN: FMO

MADRID, SPAIN 28006

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA AREX ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Nicolas A. Wilhelm 31c. DATE SIGNED

03/12/2025

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

Line Item Summary

Solicitation Number:

19GE5025R0034

Contract Number: Title: ESP - Janitorial Services Date of Solicitation:

03/12/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 BASE YEAR:

CLINs 0001-0004 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2025 to 06/30/2026

1.00 YR

002 FIRST OPTION YEAR:

CLINs 1001-1004 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2026 to 06/30/2027

1.00 YR

003 SECOND OPTION YEAR:

CLINs 2001-2004 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2027 to 06/30/2028

1.00 YR

004 THIRD OPTION YEAR:

CLINs 3001-3004 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2028 to 06/30/2029

1.00 YR

005 FOURTH OPTION YEAR:

CLINs 4001-4004 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/01/2029 to 06/30/2030

1.00 YR

TABLE OF CONTENTS

Section I - The Schedule

• SF 1449 Cover Sheet

• Continuation to SF-1449, RFP Number 19GE5025R0034, Prices, Block 23

• Continuation to SF-1449, RFP Number 19GE5025R0034, Schedule of Supplies/Services, Block 20 Description/

Specifications/Work Statement

• Attachment 1: W-14 Forms

• Attachment 2: W-14 Instructions

Section II - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section III - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section IV - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section V - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION I - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER 19GE5025R0034

PRICES, BLOCK 23

A. GENERAL

A.1 The purpose of this firm fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract is to provide for janitorial and window cleaning services for the U.S. Consulate General Barcelona, Spain, in accordance with the Statement of Work (SOW).

A.2 This is an IDIQ type of contract against which task orders may be placed. The quantities set forth in the pricing section are estimates for evaluation purposes only; the Government does not guarantee that such quantities will be ordered. The contract covers a one-year base period starting from the issuance of the Notice to Proceed, with four (4) one-year option periods. The performance period is set to commence on July 1, 2025.

A.3 The Firm-Fixed Price shall include all materials, equipment, labor, overhead, profit, general liability insurance, and transportation necessary to deliver the required services. No additional sums will be payable on account of any escalation in the cost of materials, equipment, transportation, general liability insurance or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost, or difficulty in achieving the results required by this contract. The contract price will not be adjusted because of fluctuations in currency exchange rates. Changes in the contract price, or time to complete, will be made only for changes made by the Government in the work to be performed, or by delays caused by the Government. Any costs not priced will be considered to be included in the overhead and other indirect costs.

A.4 The general liability policy required of the Contractor shall name “the United States of America” as additional insured. The general liability insurance shall be as required by law or as ordinarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to Government’s property in Contractor’s custody, any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from, and incident to, the Contractor's performance of the work detailed herein. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government. The Contractor shall submit evidence of general liability insurance within 10 calendar days after award.

A.5 Minimum and Maximum Amounts: During life of this contract, the Government shall place orders totaling a minimum of $500.00 or local currency equivalent. This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed $550,000.00 or local currency equivalent, which reflects the contract maximum.

A.6 Acquisition Method: This is a commercial acquisition as defined in Federal Acquisition Regulation (FAR) 2.101, Definitions, and as describe in FAR part 12, Acquisition of Commercial Products and Commercial Services. Pursuant to FAR 12.102(b), the policies in FAR part 12 are used in conjunction with the policies and procedures for solicitation, evaluation and award prescribed in FAR part 13, Simplified Acquisition Procedures.

B. PRICING

BASE YEAR

A B C D E F

CLIN Description Unit Estimate Quantity* Firm-Fixed Unit Price

Amount [DxE]

0001 Standard Janitorial

Services

Month 12

0002 Temporary

Additional

Services**

Day 10

0003 21% Value Added

Tax (VAT), if applicable (See B.2)

Lot 1

0004 Defense Base Act

(DBA) insurance, if applicable (See B.3)

Lot 1

Total Firm-Fixed Price (CLINs 0001-0004)

FIRST OPTION YEAR

A B C D E F

CLIN Description Unit Estimate Quantity* Firm-Fixed Unit Price

Amount [DxE]

1001 Standard Janitorial

Services

Month 12

1002 Temporary

Additional

Services**

Day 10

1003 21% Value Added

Tax (VAT), if applicable (See B.2)

Lot 1

1004 Defense Base Act

(DBA) insurance, if applicable (See B.3)

Lot 1

Total Firm-Fixed Price (CLINs 1001-1004)

SECOND OPTION YEAR

A B C D E F

CLIN Description Unit Estimate Quantity* Firm-Fixed Unit Price

Amount [DxE]

2001 Standard Janitorial

Services

Month 12

2002 Temporary

Additional

Services**

Day 10

2003 21% Value Added

Tax (VAT), if applicable (See B.2)

Lot 1

2004 Defense Base Act

(DBA) insurance, if applicable (See B.3)

Lot 1

Total Firm-Fixed Price (CLINs 2001-2004)

THIRD OPTION YEAR

A B C D E F

CLIN Description Unit Estimate Quantity* Firm-Fixed Unit Price

Amount [DxE]

3001 Standard Janitorial

Services

Month 12

3002 Temporary

Additional

Services**

Day 10

3003 21% Value Added

Tax (VAT), if applicable (See B.2)

Lot 1

3004 Defense Base Act

(DBA) insurance, if applicable (See B.3)

Lot 1

Total Firm-Fixed Price (CLINs 3001-3004)

FOURTH OPTION YEAR

A B C D E F

CLIN Description Unit Estimate Quantity* Firm-Fixed Unit Price

Amount [DxE]

4001 Standard Janitorial

Services

Month 12

4002 Temporary

Additional

Services**

Day 10

4003 21% Value Added

Tax (VAT), if applicable (See B.2)

Lot 1

4004 Defense Base Act

(DBA) insurance, if applicable (See B.3)

Lot 1

Total Firm-Fixed Price (CLINs 4001-4004)

*Estimated quantity for evaluation purposes only. Actual number may be lower or higher than the estimates in the solicitation/ contract.

**Temporary Additional Services: As specified in Section C.5 of the Statement of Work (SOW), CLINs 0002, 1002, 2002, 3002, and 4002 are for unscheduled additional work required upon request by the COR. The estimated usage is 10 days per year.

STATE CURRENCY: __________________________________

TOTAL CONTRACT PRICE

Total Base Year Total First Option Year Total Second Option Year Total Third Option Year Total Fourth Option Year Grand Total

B.2 VALUE ADDED TAX (VAT)

If applicable, the Contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item. VAT shall also be a separate cost item on all invoices submitted against task orders under the resulting contract. The Contractor will be reimbursed for VAT only up to the amount listed in each task order and upon presentation of proof that VAT has been paid to the host country government. If the Contractor receives a VAT refund from the host government, he shall repay the refund amount to the U.S. Government.

B.3 DEFENSE BASE ACT (DBA) INSURANCE

(a) The Department of Labor has waived the DBA insurance for the countries in paragraph (b) of this subsection. United States citizens or residents and individuals hired in the United States, regardless of citizenship shall be required to obtain DBA insurance.

Evidence of DBA insurance shall be submitted within 15 days of award. The DBA Insurance shall be obtained from any U.S.

Department of Labor (DOL) authorized DBA insurance broker. A list of DOL-authorized insurance brokers is available at:

www.dol.gov/agencies/owcp/dlhwc/lscarrier. DBA insurance cost will be evaluated as part of the total evaluated firm fixed price and included in the firm fixed price of the task order. The Contractor shall be reimbursed for the cost of DBA insurance only upon providing proof of payment.

(b) The DoL has waived DBA insurance for the following countries of performance under this contract: www.dol.gov/agencies/owcp/ dlhwc/dbawaivers/dbawaivers.

(c) Spain is listed on the DOL Active DBA Waiver list and therefore DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs), performing under this contract is not required. However, DBA Insurance for U.S. citizens and individuals hired in the United States (regardless of citizenship) performing under this contract is required.

(d) The Contractor will be reimbursed for DBA insurance only to the extent the contractor provides documentary proof that DBA insurance has been paid and only to the extent quoted in CLINs 0005, 1004, 2004, 3004 and 4004.

B.4 JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE

Unless a waiver or exception applies, payments subsequent to this procurement are subject to an excise tax of 2% pursuant to 26 U.S.C. 5000C.

CONTINUATION TO SF-1449,

RFP NUMBER 19GE5025R0034

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C. STATEMENT OF WORK

C.1 INTRODUCTION

The purpose of this contract is to obtain janitorial services for properties owned or managed by the U.S. Government at U.S. consulate General and the Consul General’s Residence (CGR) in Barcelona. The contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways.

The contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes. Due to the sensitive nature of certain areas in both Consulate and CGR, the contractor must understand the importance of security clearances and background checks for contractor employees.

C.2 GENERAL INSTRUCTIONS

The contractor shall prepare general instructions for the workforce, which include directives, guidelines, and procedures applicable to all janitorial personnel. These instructions outline the standards and expectations for performing janitorial duties in accordance with contract requirements. The contractor shall provide drafts of these general instructions to the Contracting Officer's Representative (COR) for review within 30 calendar days after contract award. The COR will review and approve the general instructions within 30 days before they are issued to the workforce.

C.3 DUTIES AND RESPONSIBILITIES

(1) Certain areas listed in Section C.8 require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

(2) Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations.

(3) Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

C.4 STANDARD SERVICES

C.4.1 CONSUL GENERAL’S RESIDENCE (CGR)

The contractor shall provide cleaning services of 1 hour twice a week at the guard booth and the garage (including bathroom) located in the CGR (Calle Planella, 41, Barcelona) consisting of the following:

(1) Cleaning requirements shall consist of thorough cleaning of bathroom floors, tiles, bowls, urinals, seats and walls, using suitable non-abrasive cleaners and disinfectants, dusting and/or wiping free of dust all required areas.

(2) Dusting all furniture and equipment and sweeping/washing the floor.

(3) Cleaning all window glasses and frames.

(4) Cleaning microwave.

C.4.2 COMMAND ACCESS CONTROL (LOCAL GUARD FORCE MAIN ENTRANCE)

*Daily refers to five days per week, excluding holidays.

(1) Daily: Thorough cleaning of all bathrooms, mirrors in the CAC using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges.

The contractor shall refill paper towels, toilet paper, and soap in all bathrooms, as needed.

(2) Daily: Emptying all waste bins and replacing plastic wastepaper linings if necessary and returning items where they were located.

The contractor shall check those areas used by personnel visiting twice a day to ensure that the facilities are always clean and neat.

Ensure that the cleaning agents used in restrooms are environmentally friendly and non-abrasive.

(3) Daily: Sweeping and washing floors.

(4) Weekly: Dusting and cleaning all furniture including desks, chairs, computer tables, telephone tables, bookshelves with or without glass doors, maps, telephones, computers and monitors and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

(5) Monthly: Wiping with a damp cloth all toilet tile walls and lavatories.

C.4.3 EMPLOYEE STAFF AREA

(1) Daily: Thorough cleaning of bathroom, mirrors, dressing areas and shower facilities in the employee staff room, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges.

The contractor shall check those areas used by personnel visiting twice a day to ensure that the facilities are always clean and neat.

Ensure that the cleaning agents used in restrooms are environmentally friendly and non-abrasive.

The contractor shall refill paper towels, toilet paper, and soap in all bathrooms, as needed.

(2) Daily: Cleaning the kitchen area including the counter and table surfaces.

(3) Daily: Sweeping and washing floors.

(4) Daily: Emptying all waste bins and replacing plastic wastepaper linings if necessary and returning items where they were located.

(5) Weekly: Cleaning of interior and exterior microwaves with the appropriate products.

(6) Monthly: Wash and/or wipe bins and recycling bins with a damp cloth.

(7) Monthly: Wiping with a damp cloth, all toilet tile walls and lavatories.

(8) Quarterly: Cleaning kitchen area including fridges, tiles, cupboards, window and door frames.

C.4.4 MAIL SCREENING BOOTH

(1) Once-a-week cleaning shall consist of:

• Sweeping and washing floors and dust removal in walls.

• Emptying all wastepaper baskets and replacing, when needed, the plastic garbage bag.

• Dusting/cleaning of the tabletop.

C.4.5 CONSULATE BUILDING GROUND FLOOR (COB)

C.4.5.1 PUBLIC AREA: FOYER AND CONSULAR WAITING ROOM:

(1) Daily: Sweeping and washing floors where there is frequent pass of public.

(2) Daily: Spot cleaning of Consular Section windows to the public.

(3) Twice-a-week: Emptying all wastepaper baskets.

(4) Twice-a-week: Clean all windows and doors.

C.4.5.2 POST ONE (LGF) – FACILITIES OFFICES – MULTIPURPOSE ROOM (MPR) – REGIONAL SECURITY OFFICE (RSO)

– CONSULAR SECTION:

(1) Daily: Thorough cleaning of all toilets, bathrooms, mirrors, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The contractor shall refill paper towels, toilet paper, and soap in all bathrooms.

The contractor shall check the bathrooms twice a day to ensure that the facilities are always clean and neat. Ensure that the cleaning agents used in restrooms are environmentally friendly and non-abrasive.

(2) Daily: Sweeping and washing floors where there is frequent pass of public.

(3) Daily: Emptying all wastepaper baskets in bathrooms and replacing plastic wastepaper linings if necessary and returning items where they were located.

(4) Weekly: Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and monitors, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

(5) Monthly: Wiping with a damp cloth all toilet tile walls and lavatories.

C.4.6 CONSULATE BUILDING 1ST AND 2ND FLOORS (COB)

C.4.6.1 MAIN STAIRS AND REAR STAIRS WHERE ELEVATOR IS LOCATED:

(1) Daily: Sweeping and washing floor.

(2) Monthly: Wiping handrails.

C.4.6.2 ELEVATOR AND ELEVATOR FOYER:

(1) Weekly: Sweeping and washing floor inside elevator.

(2) Monthly: Cleaning elevator walls.

C.4.6.3 KITCHENETTE AREA ON THE 1ST FLOOR:

(1) Daily:

• Refill paper towels and washing up liquid in kitchen area, as needed.

• Empty bins in the kitchen area.

• Cleaning all surfaces including the counter, sweeping and washing floors.

(2) Weekly: Cleaning of interior and exterior microwaves with the appropriate products.

(3) Quarterly: Cleaning cupboards, refrigerator, and the microwave in the kitchen area.

C.4.6.4 OFFICE OF REGIONAL AFFAIRS (ORA) OFFICE ON THE 2ND FLOOR:

ORA staff shall deliver their trash in the main corridor. The contractor shall collect trash from the corridor and throw it away in the corresponding recycling bins, as needed.

C.4.6.5 ALL OTHER AREAS ON 1ST AND 2ND FLOORS:

(1) Daily: Thorough cleaning of all toilets, bathrooms, mirrors, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The contractor shall refill paper towels, toilet paper, and soap in all bathrooms.

The contractor shall check the bathrooms twice a day to ensure that the facilities are always clean and neat. Ensure that the cleaning agents used in restrooms are environmentally friendly and non-abrasive.

(2) Daily: Emptying all wastepaper baskets in bathrooms and if necessary, replacing plastic paper linings and returning items where they were located.

(3) Weekly: Sweeping and washing floors.

(4) Weekly: Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and monitors, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

(5) Monthly: Wiping with a damp cloth all toilet tile walls and lavatories.

C.4.6.6 OTHER PERIODIC CLEANING REQUIREMENTS IN CONSULATE BUILDING AND CAC:

(1) Daily: Dispose of all the collected trash in the corresponding bins on the street.

(2) Weekly:

• Emptying all bins in offices and recycling wastepaper baskets in common areas, ensuring that each type of waste is disposed of in the appropriate container to meet the requirements of the Consulate recycling program and removing trash to designated area as directed by the COR and keeping trash area in a reasonably clean condition.

• Emptying ashtrays and bins located outdoors.

(3) Monthly:

• Wash and/or wipe bins and recycling bins with a damp cloth.

• Cleaning all glasses on windows and doors.

• Vacuuming all rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil, and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath and then replaced in the original position.

• Cleaning the basement area and basement stairs.

• Washing and ironing tablecloths, so they are clean and ready for the next event, as needed.

(4) Quarterly:

• Cleaning exterior terraces and balconies on all floors.

• Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths, and partitions.

• Cleaning of interior and exterior sides of all window frames, window glasses, and blinds with a damp cloth to ensure that all smudges are removed.

• Polishing all brass surfaces including door and window handles and plaques.

• Dusting tops of tall furniture, tops of picture frames, and areas not covered in daily dusting.

• Spot cleaning baseboards and walls.

• Cleaning shutters as required.

• As required: Cleaning of glasses, cups, and coffee services in conference facilities and in the Consul's office area. The contractor shall clean the items in hot soapy water and rinse, dry, and polish so that a presentable appearance is maintained.

• Cleaning inside window glass and sash of smudges and accumulated dirt.

• Sweeping and washing terraces and balconies to remove all accumulated dirt and debris.

• Sweeping and washing Emergency stairs and Barbeque area.

• Dusting and wiping light switches.

• Clean Classified areas on COB 1st and 2nd floor. Escort is required. Cleaning consists of vacuuming, dusting, spot cleaning, and wiping floors and furniture.

(5) Semiannual:

• Shampooing carpets.

• Vitrifying of all hard and synthetic floors (stairwells not included).

• Defrosting and cleaning of all refrigerators located in the different offices and staff lunch with the appropriate products.

• Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

C.5 TEMPORAPY ADDITIONAL SERVICES

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services as needed basis. This work shall be performed by contractor trained employees and shall not be subcontracted. The COR may require the contractor to provide temporary additional services with 24-hour advance notice.

The contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

Temporary Additional Services shall be priced on a firm-fixed price per day basis as stated in the pricing table. However, when submitting invoices for these services, the contractor shall provide documentation of actual hours worked. Payment will be made based on the actual hours worked but shall not exceed the firm-fixed price per day. The actual work performed and the time spent will be monitored by the COR to ensure that the hours worked are in line with the services provided.

C.6 MATERIALS AND EQUIPMENT

Except for those supplies and materials listed under Section C.7(d), Government Furnished Materials, the contractor shall provide all equipment, materials, supplies, and clothing required to perform the standard and temporary additional services as specified in this contract. Such items include, but are not limited to uniforms, personnel equipment, tools, cleaning supplies, equipment and any other operational or administrative items required for performance of the duties and requirements of this contract. The contractor shall maintain sufficient parts and spare equipment for all contractor-furnished materials to ensure uninterrupted service.

The contractor shall use only environmentally preferable chemical cleaning-products. The contractor shall identify products by brand name for each of the following product types:

• All-purpose cleaner

• General degreaser

• General disinfectant

• Graffiti remover

• Chrome and brass cleaner/polish

• Glass cleaner

• Furniture polish

• Floor stripper

• Floor finisher

• Carpet cleaner

• Solvent spotter

• Gum remover

• Wood floor finish

• Bathroom disinfectant

• Bathroom cleaner

• Bathroom deodorizers

• Urinal deodorizers

• Lime and scale remover

In addition, the contractor shall provide following non-chemical products containing the maximum feasible amount of recovered materials:

1. General-purpose industrial wipes shall contain at least 100% recovered materials and 40% post-consumer content.

2. Plastic bin bags different sizes and for different purposes (food, paper, plastic– From 100% made with recycled plastic and recyclable).

Information on environmentally preferable products (EPP) is available on the Internet at https://www.epa.gov/greenerproducts.

All non-chemical products (paper, plastic, etc.) should conform to the Environmental Protection Agency (EPA) Comprehensive Procurement Guide (CPG) if the products are CPG-designated items. CPG information is available on the Internet at: https:// www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

The contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

Once this list of products has been approved by the Contracting Officer, the contractor is responsible for using only those approved cleaning chemical products in the building. If for some reason the product is found later to be ineffective, the contractor would otherwise like to propose an alternative product, or the Contracting Officer would like to propose a more environmentally preferable product, either the contractor or Contracting Officer may propose for consideration an "equal" product. If the parties agree to the replacement product, the contract will be modified.

C.7 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

The Government shall make the following property available to the contractor as "Government Furnished Property (GFP)" for performance under the contract:

(a) The Government will provide the necessary storage space for the cleaning material and machinery of the contractor.

(b) The Government will also make available the necessary changing room for the contractor's employees.

(c) All electrical power and water needed to perform services under this contract will be provided by the Government.

(d) All tissue paper, paper towels, toilet and kitchen liquid soap, kitchen cleaning sponges, detergent soap, softener and dishwasher detergent tablets will be provided by the Government.

The contractor has the option to reject any or all Government furnished property or items. However, if rejected, the contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property, or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to contractor negligence.

C.8 LOCATIONS AND ESCORT REQUIREMENTS

The total area is approximately 1,739.61 square meters, distributed as follows:

Location Estimated Area (Square Meter) Escort

CGR

Bathroom 1.60 N/A

Garage 28.41

Guard Booth 3.00

Total CGR Area 33.01

COB – CAC LGF

Foyer Entrance 8.34 N/A

Guard Booth 4.79

Public Bathroom 9.94

Foyer Bathroom 4.26

Guard Access and Scanning Area 55.94

Employee Lounge 33.14

Guard's Dressing Room 8.64

Driver Dressing Room 5.87

Bathroom Lounge 4.04

Kitchen 12.08

Lounge 33.15

Total COB – CAC LGF Area 180.19

MAIL SCREENING BOOTH 8.00

BASEMENT 270.00 Some Areas

COB - GROUND FLOOR

Consular Waiting Room 18.81 N/A

Foyer 14.43

Post One 9.20

Hallways 20.49

Bathroom Female 16.51

Bathroom Male 8.27

Facilities Office 21.87

Hallway to MPR 15.89

Location Estimated Area (Square Meter) Escort

Elevator Area 12.15

Facilities Supervisor 22.14

MPR 40.63

RSO 33.04

Consular Section 118.02

Main Stairs 16.87

Rear Stairs 2.25

Total COB Ground Floor Area 370.57

COB – 1 ST FLOOR

Elevator Area Incl Rear Stairs 11.90 N/A

Kitchenette 3.64

Bathroom Female 4.97

Chapel Meeting Room 25.16

Fireplace Area 58.81

Offices 164.86

Bathroom CG 5.29

Balconies 89.31

Main Stairs 30.25

Classified Area 13.60 Yes

IT Room 8.95 Yes

Total COB 1st Floor Area 416.74

COB – 2ND FLOOR

Elevator area Incl Rear Stairs 11.43 N/A

Terrace 74.74

Foyer Terrace 4.23

Bathroom Female 6.87

Bathroom Male 12.32

Offices 96.68

Corridors 35.56

Emergency Exit Foyer 25.17

Server and Classified Rooms 64.10 Yes

Total COB 2nd Floor Area 331.10

OTHER AREAS OUTSIDE COB

BBQ Area 60.00 N/A

Emergency Stairs 70.00

Total Other Areas 130.00

C.9 MANAGEMENT AND SUPERVISION

The contractor shall designate a representative who shall be responsible for on-site supervision of the contractor's workforce at all times. This supervisor shall be the focal point for the contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor's sole function shall be supervision.

The contractor shall be responsible for quality control and shall perform inspection visits to the work site on a regular basis. The contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

The contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

C.10 PERSONNEL

The contractor shall offer four (4) additional employees at the start of the contract to cover delays when substitutions are needed. The contractor shall always notify of the latest contracting status.

The contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by contractor employees at the site. The contractor shall preserve peace and protect persons and property on site.

The Government reserves the right to direct the contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

C.10.1 STANDARD OF CONDUCT

• Uniforms and Personal Equipment. The contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

• Neglect of duties shall not be condoned. The contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

• Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

• Intoxicants and Narcotics: The contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

• Criminal Actions: The contractor employees may be subject to criminal actions as allowed by law in certain circumstances.

These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

• Unauthorized use of Government property, theft, vandalism, or immoral conduct;

• Unethical or improper use of official authority or credentials;

• Security violations; or,

• Organizing or participating in gambling in any form.

C.10.2 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

C.10.3 PERSONNEL SECURITY

After award of the contract, the contractor shall provide the following list of data on each employee who will be working under the contract. The contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 60 calendar days to perform. Each personnel assigned shall also provide the following:

1. Scanned copy of Spain ID (DNI/NIE) and Passport (color, both sides). In case of holding more than one citizenship, please send copies of all IDs/Passports.

2. Recent photograph (shoulders up) - jpg format

3. Spain Certificate of Address Registration and Address Registration History (Certificado de Empadronamiento e Historial de Empadronamiento)

4. Spain Work life statement (Certificado de Vida Laboral)

5. Copy of any US IDs that you may hold, other than the US Passport (driver’s license, etc.)

The Government shall issue identity cards to contractor personnel, after they are approved. The contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the U.S. Government. The contractor is responsible for their return at the end of the contract, when an employee leaves contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

C.11 HEALTH AND SAFETY REQUIREMENTS

(1) The contractor shall ensure that all employees are trained in health and safety procedures, including the use of PPE.

(2) The contractor shall comply with all applicable OSHA standards and regulations or Local regulations, whichever the most stringent.

(3) The contractor shall use environmentally friendly cleaning products that are non-toxic and biodegradable.

C.12 WORKING HOURS

The contractor will provide routine gardening services during normal business hours (defined as 8:30 to 17:30 Monday through Friday, excluding local and American holidays) unless approved in advance by the COR.

The contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For none-routine daily services, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

C.13 PERFORMANCE METRICS

The contractor shall establish performance metrics to evaluate the effectiveness of the supervisor and the workforce. These metrics shall be reviewed periodically with the COR.

C.14 TRAINING REQUIREMENTS

The contractor shall ensure that the supervisor and all employees receive adequate training to perform their duties effectively. This training shall include, but not be limited to, safety procedures, use of cleaning equipment, and emergency response protocols.

C.15 COMMUNICATION PROTOCOLS

The contractor shall establish clear communication protocols between the supervisor, the contractor, and U.S. Government personnel.

These protocols shall include regular meetings, reporting requirements, and emergency contact procedures.

C.16 RIGHT OF FIRST REFUSAL

The contractor shall give those employees currently under contract employment who are terminated as a result or a change in contractors the right of first refusal for employment opening under this contract in positions for which they are qualified. in accordance with Spanish labor law.

Current contractor has provided the following information on the personnel that is providing services under existing contract:

Category Seniority at the Company and the Job

Work-Week Schedule Type of Employment

LIMPIADOR/A 09/16/2006 40 hrs 100 Ind. Temp. Comp. Ordinario

LIMPIADOR/A 04/22/2021 40 hrs 189 Ind. Temp. Comp. Trasform.

LIMPIADOR/A 06/01/2021 3 hrs 289 Ind. Temp. Part. Trasf.

C.17 DEFINITIONS

CAC

CG

CGR

CLIN

CO

COB

COR

DBA

FAR

FMO

GOVERNMENT

LGF

MPR

ORA

QTY

RSO

Command Access Control (Local Guard Force Main Entrance) Consul General Consul General Residence Contract Line Item Number Contracting Officer Consulate Office Building Contracting Officer’s Representative Defense Base Act Federal Acquisition Regulation Finance Management Office The Government of the United States, unless otherwise indicated Local Guard Force Multipurpose Room Office of Regional Affairs Quantity Regional Security Office

SOW

VAT

Statement of Work Value Added Tax

D. CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

D.1 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Performance Threshold

Services:

Performs all janitorial services set forth in the scope of work.

All required services are performed and no more than two (2) customer complaints are received per month.

1. SURVEILLANCE:

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD:

The performance standard is that the Government receives no more than two (2) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items), if any of the services fail to meet the standard.

3. PROCEDURES:

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

D.2 DELIVERABLES

All reports and other deliverables required under this contract shall be delivered by email to the COR.

Any and all costs for the preparation, handling, mailing and submission of progress reports or any other required reports and documentation shall be included in the total price of each delivery order.

No. Description Quantity Delivery Date Deliver to:

1 General Instructions 1 30 calendar days after award.

COR

2 List of Personnel 1 10 calendar days after award.

COR

3 Schedules 1 Weekly. COR

D.3 LAWS AND REGULATIONS

Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

D.4 INVOICES, REVIEW AND PAYMENT

The Contractor shall submit monthly invoices to the Contracting Officer Representative and the designated billing office at:

Barcelonafacturas-DL@state.gov.

A proper invoice must include the following information:

• Contractor’s name and bank account information for payments by Electric Funds Transfer (EFT).

• Invoice date and number.

• Contract number and line item number.

• A summary showing a listing of each member with total monthly price the currency the contract has been issued in. A detailed invoice for each Agency has to be attached to each summary invoice and should include the cost breakdown by each membership fee line according to the pricing schedule.

• Value Added Tax (VAT), if applicable, shall be a separate line item on each invoice.

• Payment shall be made in the currency the contractor specified in Section B Pricing.

Advance Payment shall not be authorized under this contract.

D.5 CHANGES IN OWNERSHIP

The Contractor shall furnish the COR advance notification (90 calendar days prior to the effective date) of any disposition or the change in ownership or terms of lease of any facilities utilized by him for performance of any service under this contract.

D.6 CHOICE OF LAW

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Civilian Board of Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

D.7 CONTRACT ADMINISTRATION DATA

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual.

This contract will be administered as follows:

Contracting Officer:

Nicolas A. Wilhelm Contracting Officer/Deputy Director Regional Procurement Support Office (RPSO)

Contract Administrator:

Patticha Gruenbeck Contract Specialist Regional Procurement Support Office (RPSO) Telephone: +49 69-7535-3345 Email: GruenbeckP@state.gov

Contracting Officer’s Representative (COR):

*To be designated on award.

D.8 LIST OF ATTACHMENTS

• Attachment 1: W-14 Forms

• Attachment 2: W-14 Instructions

SECTION II - CONTRACT CLAUSES

FAR 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

This clause is incorporated by reference (see SF-1449, Block 27A).

FAR 52.212-5 - FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see…