Q A- 19GE5025Q0141.pdf

19GE5025Q0141

Questions and Answers

Q1. Regarding Cosm chair. Since we can’t provide this exact model we are happy to offer you an alternative office chair that meets your requirements. When offering an alternative, should we focus more on a similar look and feel or more on a model that is correctly ergonomic adjustable?

A1. A model that is correctly ergonomic adjustable but using mesh rather than upholstered.

Q2. Regarding The GSS-3 Files units. Are these all file drawer cabinets?

A2. Yes, the personal items of the staff are left in the entrance of the consular area, and very little is kept at the desks. The dimensions of the drawers must be capable of containing specific dimensions for filing grouped documents. The GSS-3 model fulfils these requirements.

Q3. The GSS-set of files unit. Do you want this to be a GSS-3 files drawer cabinet of 1000 mm and 800 mm wide next to each other? If not, could you provide a picture of how it should look?

A3. Yes, they will be aligned and form a central island in the office, and so the edge of some file cabinets will be exposed. See in Attachment 5 the image of a sample of filling drawers unit and of the central island.

Q4. Regarding the Securing files drawers. We can’t find any info about this model online. Please provide more information about this item, materials, dimensions, function and if possible, a picture.

A4. The existing facilities have used an external padlock with a bar lock to ensure that no break-ins are possible. The Government will accept different proposals on how to secure the drawers, as for example an integrated deadlock systems.

Q5. Regarding Facial key lock. We can’t find any info about this model online. Please provide more information about this item, material, dimension, function and if possible a picture.

A5. Facial key lock is not necessary.

SBU - CONTRACTING AND ACQUISITIONS

Q6. Regarding Hinged Doors Unit. We can’t find any info about this model online.

Please provide more information about this item, material, dimension, function and if possible a picture.

A6. GSS-Hinged doors unit or equivalent:

Dimensions: W800 x D470 x H1947mm.

Material: Steel powder coated.

Features: Shelves.

Quantity: 2 units.

Q6. Regarding the Power strip clamped on worktop. Our sit-stand desk hand control is equipped with 1x USB-A and 1x USB-C charger on the side. This provides 2 phone charging options. Could we offer this as a replacement for this power strip?

A6. Yes, this is possible, the reason for having a plug outlet is for either ventilators or heaters, as the area is often exposed to cold or hot weather.

Q7. Regarding the delivery location, is the building reachable by a big truck?

A7. Yes, this is possible with vehicle with maximum dimensions of 10 metres length.

Q8. Regarding the delivery location, is there parking space available for the van / truck of the assembly team.

A8. Yes, this is possible, for vehicle with maximum dimensions of 10 metres length.

Q9. Regarding the delivery location, are offices located on the ground floor or levelled floor?

A9. Offices are located on a raised ground floor, deliveries can be made through the fire egress door on the ground floor, with four steps leading to a single door.

Q10. Regarding the delivery location, if offices are located on the levelled floor, which floor is it and is it reachable by elevator that can be used to bring up the furniture?

A10. Offices are located on a raised ground floor as per A9. Deliveries can be done via an external lift supplied by the vendor to B9 side, and carried through to B15.

Q11. Do you need technical information and quality certificate for this solicitation?

A11. Yes, we will be needing a guarantee/warranty for the furniture for 10 years. The products have to be compliant with local and American regulations and need certifications proving that. In the event of conflicting or overlapping requirements, the most stringent rule, standard, or regulation shall apply, as determined by the Purchaser's representative.

The Vendor is responsible for identifying and complying with these requirements.

Q12. Could you send me photos from the all furniture?

A12. Photos of workstation desks, cabinets, chair and other equipment are now included in Attachment 5.

Q13. Do you need us to send past performance?

A13. Yes, as per RFQ requirements.

Q14. The installation and deliver are in a warehouse or a building? and if it’s in a building, how many floor are in the building? if it´s with more than a floor, is it a elevator there?

A14. The project requires a phased supply and assembly of new furniture. Storage will be provided by the supplier. There is no space at the embassy available for storage between phases. There is no lift to the specific floor level of the project, which is on a raised ground floor. This floor is accessible by several steps through a fire exit as per A9, but the main delivery will be made through the main entrance unassembled and put together on site.

Q15. Can the trucks access until the main door of the buildings?

A15. Yes, but there are different levels between B building and the main entrance of the embassy building.

Q16. What working hours we will have? Could we work during the weekend?

A16. Working hours are from 8am-5pm for the consular. After hours can be considered.

Q17. Do you have a final layout for the Furniture? Please, if it´s possible we need a layout to leave each table, chair or cabinet in each office.

A17. Final layout cannot be provided, please refer to the pictures and to the list of furniture provided.

Q18. Mobile pedestal: In which material, metalic or melamine?

A18. Melamine

Q19. FLO Dynamic Monitor Arm: How many monitors do you have, 1 or 2?

A19. 2 monitors

Q20. PowerStripClamped: American or european plug?

A20. European

Q21. Sit&StandNeviDesk: What kind of electric connection is required? European or American?

A21. European

Q22. Cosm Work Chair or Equivalent: How do you need the seat for the chair, upsholstered or mesh?

A22. Mesh

Q23. Bound Acoustic Panel: These partition, where is the fix required? To the table or the floor? Will be like a cubicle?

A23. To the table; not a cubicle, as visibility of staff members is important

Q24. GGS- Files Unit: This filing cabinet, is in melamine or metalic?

A24. Melamine

Q25. In the Project description, you speak about 3 phases, could you detail each one?

A25. Due to the impossibility of closing the consular services during the works, we have split the phases into 3 steps, to allow works to be completed; each phase will be a process of carpet replacement, wall painting, electrical / data fixing and update, light fixture replacement, then finally furniture assembly, and computer and screen installations.

Q26. Securing files drawers. Could you detail a little more or do you have a photo?

A26. See A4.

Q27. Could you tell me the measures for the securing files? The facial opening, is mandatory? Or we could offer other security system?

A27. No the facial recognition is not mandatory, and you can offer an alternative solution to reply to the security needs.

Q28. In those departments, Passport and visa /SCS-closed office 2WS and SCS- Closed office 1WS, do you need privacy for the tables?

A28. No privacy necessary for the tables in the offices.

Q29. Submission of offers should be no later than 12:00 hours September 11, 2025.

After receiving answers to our questions we need some time to finalize exact item configurations with various production departments and complete our proposal.

Therefore it would be great if it would be possible to extend the submission date of the o ers with one week. Is that possible?

A29. The deadline for receipt of proposals is extended with Amendment 0001 to Monday 15th of September, 2025, 15:00 Hours CEST.