19GE5025Q0136 - Attachment A - Statement of Work (1).pdf

Attachment A – 19GE5025Q0136

STATEMENT OF WORK FOR

PREVENTIVE MAINTANENCE SERVICE CONTRACT

Water Treatment of HVAC and Potable Water systems

United States Consulate in Casablanca

19GE5025Q0136 Attachment A

UNCLASSIFIED

TABLE OF CONTENTS

Section Page

1. INTRODUCTION

2. OBJECTIVES

3. TYPE OF CONTRACT

4. PERIOD OF PERFORMANCE

5. PRICING

6. NOTICE TO PROCEED

7. GENERAL REQUIREMENTS

8. CONTRACTING OFFICER REPRESENTIVE and POST CONTROL OFFICER

9. PERFORMANCE CRITERIA

10. SPECIFICATIONS

11. SAFTEY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

12. MAINTENANCE SPECIFICATION DETAILS

13. SCOPE OF WORK

14. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

Exhibit A – Statement of Work: HVAC Water Treatment System

Exhibit B – Statement of Work: Potable Water Treatment System

1. INTRODUCTION

1.1 The United States Department of State (DOS) requires services at the unclassified clearance level, to provide water treatment maintenance services at the U.S. Consulate, Casablanca, Morocco in accordance with this contract.

1.2 The water treatment systems to be maintained are as follows:

• HVAC Water Treatment System

• Domestic (Potable) Water Treatment System

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain water treatment maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, administrative and all associated management support functions. The water treatment service contract will include but not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling of the HVAC equipment and potable water systems. All work shall comply with the requirements described in the following, as a minimum:

• NSF/ANSI Standards (NSF International and American National Standards Institute)

• AWWA Standards (American Water Works Association)

• SDS (Safety Data Sheet) Regulations

• ASTM International D Standards

• NFPA (National Fire Protection Association) Codes and Standards

• UL (Underwriters Laboratories) Standards

• IEEE (Institute of Electrical and Electronics Engineers) Standards

• NEMA (National Electrical Manufacturer Association) Standards

• OSHA (Occupational Safety and Health Administration) Standards

• And all applicable manufacturer installation, operations and maintenance (O&M) instructions/requirements

• All U.S. Dept. of State, Safety Health and Environmental Management (SHEM) requirements

2. OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the planning, procurement, and maintenance of the HVAC equipment and potable water systems located at the Consulate

Compound. The intent of this service contract is to preserve the current piping, HVAC equipment and potable water systems, and establish a cost-effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling and meet water treatment goals. All work shall be executed in accordance with the project SOW, approved water treatment chemicals, associated contract documents and be compliant with all applicable safety, equipment and building codes and standards.

3. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in the currency the contract has been issued in, prices are for all Contract Line Items. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence in Fiscal Year 2025.

5. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

5.1 Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Quantity of

Equipment

Type of services

No.

of serv ice

Unit price

/ service

Total per year ($)

HVAC Water

Treatment Systems 1 Quarterly 4

Potable Water

Treatment System 1 Quarterly 4

5.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.

5.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

VAT (if applicable)

- Lot 1

DBA insurance (if applicable)

- Lot

Total Base Year

Equipment

Type of services

No.

of servic e

Unit price / service

Total per year ($)

HVAC Water

Treatment Systems 1 Quarterly 4

Potable Water

Treatment System 1 Quarterly 4

VAT (if applicable)

- Lot 1

DBA insurance (if applicable)

- Lot 1

Total Option Year

5.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract and continuing for a period of 12 months

Equipment

Type of services

No.

of servic e

Unit price / service

Total per year ($)

HVAC Water

Treatment Systems 1 Quarterly 4

Potable Water

Treatment System 1 Quarterly 4

VAT (if applicable)

- Lot 1

DBA Insurance (if

Equipment

Type of services

No.

of servic e

Unit price / service

Total per year ($)

HVAC Water

Treatment Systems 1 Quarterly 4

Potable Water

Treatment System 1 Quarterly 4

VAT (if

- Lot 12

5.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract and continuing for a period of 12 months

5.6. Total for all years: Base Year $__________

Option Year 1 $__________

Option Year 2 $__________

Option Year 3 $__________

Option Year 4 $__________

TOTAL $__________

DBA insurance (if

Equipment

Type of services

No.

of servic e

Unit price / service

Total per year ($)

HVAC Water

Treatment System 1 Quarterly 4

Potable Water

Treatment System 1 Quarterly 4

403 VAT (if applicable) - Lot 12

DBA insurance (if applicable)

Total Option Year 4

5.7 Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year $__________/hr.

Option Year 1 $__________/hr.

Option Year 2 $__________/hr

Option Year 3 $__________/hr

Option Year 4 $__________/hr

5.8 Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency Service must be available 365 days a year. Submit cost for Emergency

Services below.

Please indicate how the emergency service will be billed (hourly, trip charge, etc.).

Emergency Service Rates

Base Year $_______________

Option Year 1 $_______________

Option Year 2 $_______________

Option Year 3 $_______________

Option Year 4 $_______________

6. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits have been provided, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) calendar days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

7. GENERAL REQUIREMENTS

7.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the Contractor at the U.S. Consulate in Casablanca.

7.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from United

States Government (USG) personnel other than the Contracting Officer or Contracting Officer's

Representative.

7.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional water treatment services, water treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this water treatment maintenance contract.

7.4 The Contractor’s proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order.

Additionally, the task order shall be a firm fixed price task order.

7.5 This statement of work and applicable deliverables and documents as developed by the

Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

7.6 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S. Government. The Contractor shall limit duplication and dissemination of all U.S. Government documents and Contractor developed documents under this statement of work to/within the Contractor’s execution team.

Duplication or distribution of project documents outside the Contractor’s team is strictly prohibited without the express written approval and authorization of the Contracting Officer.

Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the

Contractor. All service contract documents and media shall be submitted to the Government along with the Contractor’s service report.

7.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the

Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

7.8 The Contractor shall ensure that all Consulate/Post facilities, equipment, and systems recommended for and maintained or installed by the Contractor are done so with the highest quality and cost-effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The Contractor shall assure that the equipment/water treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services as practical, taking into consideration local economy and resources. The Contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the

Contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the Contracting Officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

7.9 After review of the US Government Statement of Work and provided technical data by the

Contractor, any discrepancies, errors, conflicts, etc. that are discovered by the Contractor, the

Contractor shall forward those items to the CO via typewritten correspondence. Submittal of this typewritten correspondence shall be completed, within 3 days upon receipt of the US Government

Statement of Work.

7.9.1 The Contractor shall provide three (3) customer references of similar scope of work and US

Dollar value.

7.9.2 The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub-contractor, or Contractor's staff shall be the entirely the responsibility of the

Contractor. The U.S. Consulate will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

7.9.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the U.S. Consulate COR and the

Contractor.

7.9.4 The Contractor shall provide each technician’s resume and training documentations within

20 days of the notice to proceed.

7.9.5 ADDITIONAL POST SPECIFIC REQUIRMENTS

• The service provider must have a minimum of five (5) years of experience providing the preventive maintenance services described in this Statement of Work.

• The provider must be a factory authorized service provider of the installed equipment

• The qualified vendor must provide a compliance program to ensure the plant is operating in compliance with the manufacture’s standards.

7.9.6 The technician/s shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

8. CONTRACTING OFFICER’S REPRESENTIVE and POST CONTROL OFFICER

8.1 All technical questions concerning the scope and requirements of the U.S. Consulate

Casablanca, Morocco water treatment service contract shall be directed to:

TBA at time of award

8.2 The Post Control Officer (PCO) will be the Contractor’s point of contact at the U.S. Consulate

Casablanca, Morocco. All questions concerning coordination of water treatment Service activities while at post shall be directed to the PCO, with weekly reporting to the COR:

TBA at time of award

9. PERFORMANCE CRITERIA

9.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• US Consulate in Casablanca satisfaction in respect to the maintenance of water treatment systems and prompt reaction to any change in arrangements or operational requirements of the US Consulate in Casablanca;

• Compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

• Best in class practices within the industry;

• Risk reduction for the US Consulate in Casablanca;

• Preservation of asset value; and

• Reduction in operating costs.

The Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

9.2 Performance Benchmarks

The Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Consulate and the Contractor.

The Contractor must allow the US Consulate access to the quality control system as well as the relevant quality systems of its subcontractors so as to enable monitoring and quality auditing of the maintenance service.

The US Consulate may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

9.3 Performance Monitoring and Reporting

The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the US Consulate.

10. SPECIFICATIONS

10.1 All equipment, chemicals, and testing procedures and kits shall be approved in writing by the COR prior to use in the service contract.

10.2 The Contractor will be responsible for submitting the manufacture specifications, SDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in both English and French languages.

10.3 HVAC Water Treatment System:

10.3.1 The Contractor shall use a molybdate based corrosion and scale inhibitor designed for closed hot and chilled recirculating water systems. The molybdate shall be in a liquid form with a pH level ranging from 8.5 to 9.5. The density of the molybdate shall be 9.39 lbs/gal. The molybdate shall not contain any sodium nitrites. The chemicals shall be compatible with propylene glycol. The chemical composition of the molybdate shall contain at the minimum the following chemicals: Sodium Molybdate, Sodium Hydroxide, Sodium Tetraborate, and

Pentahydrate.

10.3.2 The Contractor shall provide inhibited propylene glycol. The Contractor will maintain a calculated concentration (higher % if required based on ambient temperatures) in those chilled water systems designed for glycol use. The minimum allowable concentration in chilled water systems designed for glycol use will be 30%. The propylene glycol shall contain corrosion inhibitors and meet all specification requirements as “Dowfrost” by Dow Chemical

Company or an approved equal inhibited propylene glycol.

10.3.3 The hot water / chilled water filter media shall be rated at 98 percent efficiency or higher for 20 micrometer particulates. The filters shall fit in the Embassy’s current filtration unit.

10.3.4 The hot and chilled water shall be maintained with the parameters specified in Exhibit A

HVAC Water Treatment Systems Statement of Work .

10.4 Potable Water Treatment System:

10.4.1 The potable water systems shall be maintained with the parameters specified in Exhibit B

- Domestic (Potable) Water Treatment Systems Statement of Work.

11. SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

11.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Consulate in Casablanca Compound and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

• Numbers (CLIN) shall include proper disposal of toxic/hazardous substances where applicable.

• The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and SDS sheets.

• All electrical equipment and associated materials for the Services Contract comply with

Underwriters Laboratories (UL) or Conformitè Europëenne (CE) requirements.

• Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

• Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

• Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the

Services and provide reasonable proof of such to the US Consulate in Casablanca on request.

• Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment

(PPE) required and properly rated for safe implementation of this contract.

• The required and properly rated PPE must be worn while working at the Consulate and any

Consulate owned or leased properties.

• Training program(s) shall be presented and must satisfy the US Consulate in Casablanca during the submittal process.

12. MAINTENANCE SPECIFICATION DETAILS

12.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the more stringent maintenance specification shall prevail.

12.2 Hours of Work. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

2025 Holiday Schedule

DATE DAY(S) HOLIDAY remarks

January 1 Wednesday NEW YEAR’S DAY American

January 14 Tuesday AMAZIGH NEW YEAR Moroccan

January 20 Monday MARTIN LUTHER KING’S

BIRTHDAY

American

February 17 Monday PRESIDENTS’ DAY American

March 31*/

April 1*

Monday/

Tuesday

AID AL FITR (Celebration of end of

Ramadan)

Moroccan

May 1 Thursday MOROCCAN LABOR DAY Moroccan

May 26 Monday MEMORIAL DAY American

June 6* Friday AID AL ADHA (Feast of the Sacrifice) Moroccan

June 19 Thursday JUNETEENTH American

June 27* Friday FIRST MOHARRAM Moroccan

July 4 Friday AMERICAN INDEPENDENCE DAY American

July 30 Wednesday THRONE DAY Moroccan

August 21 Thursday YOUTH DAY Moroccan

September 1 Monday AMERICAN LABOR DAY American

September 5* Friday AID MAWLID AN NABBAOUI

(Birthday of the Prophet Mohammed)

Moroccan

October 13 Monday COLUMBUS DAY American

November 11 Tuesday VETERAN’S DAY American

November 18 Tuesday INDEPENDENCE DAY Moroccan

November 27 Thursday THANKSGIVING American

December 25 Thursday CHRISTMAS American

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

13. SCOPE OF WORK

13.1 The water treatment system Contractor shall provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results.

The water treatment systems service contract shall 1) preserve the interior waterside of current piping, HVAC equipment and potable water systems 2) reduce operating costs and establish a cost-effective water treatment program to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling, and 3) ensure the proper operation of water treatment equipment, backflow prevention devices, and other related systems and services.

13.2 The water treatment Contractor shall provide a “support service water treatment” contract.

The support service water treatment contract shall involve joint responsibilities between the US

Consulate Casablanca Facilities staff and the water treatment Contractor.

13.3 The support service water treatment program shall consist of the US Consulate Casablanca

Facilities staff conducting routine water treatment tests of the HVAC and potable water treatment systems and emailing the results to the water treatment Contractor on a weekly basis.

The Contractor will then be responsible for conducting a technical analysis of the weekly water treatment testing results from the Consulate Casablanca. The Contractor will then respond to the

Consulate Casablanca within 24 hours to direct the Consulate Casablanca Facilities staff to make any changes to the chemical dosages and/or equipment operations as necessary.

13.4 The water treatment Contractor shall visit the Consulate Casablanca on a quarterly basis four (4) times a year, every three (3) months). Each visit shall be scheduled with enough time and resources to complete all work defined in this Contract during the Consulate’s normal business hours. The Contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

13.5 The water treatment Contractor shall provide all chemicals specified in the Contractor’s treatment plan and the chemicals when provided will have a storage life expectance of at least one (1) year.

13.6 The water treatment Contractor shall establish minimum and maximum control ranges for each treatment chemical and avoid unnecessary high levels of chemicals to mitigate cost and adverse chemical reactions from improper high level chemical dosage. The Contractor will submit typewritten proposed control ranges for each parameter specified in exhibit A and B as part of their contract proposal.

13.7 The water treatment Contractor shall perform the required services as described in the following SOW attachments, as applicable:

Exhibit A – HVAC Water Treatment System

Exhibit B – Potable Water Treatment System

13.8 The water treatment Contractor shall provide eight (8) hours of familiarization annually in both English and French to acquaint operators in the necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

13.9 The water treatment Contractor shall review the facility water treatment logs and the operating logs to verify the chemicals are within design parameters.

13.10 The water treatment Contractor shall discuss the water treatment conditions with the

Facility Manager and operating engineers on a monthly basis and follow up with a typewritten and signed service report within five (5) business days after each visit. The report shall be in

English and contain the results of water treatment Contractor’s on-site and laboratory tests, comment on the status of each system, and include specific recommendations for action if necessary.

14. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

14.1 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the US Consulate in Casablanca. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

Contractor employees shall have access to the systems dedicated rooms with security escorts, only with specific permission by the Facility Manager, Contracting Officer, or the COR.

14.2 Personnel security: The US Consulate in Casablanca reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

14.3 Standards of Conduct.

14.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States

Government. The US Consulate in Casablanca reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

14.3.2 Uniforms Personal Protective Equipment (PPE) and Tools. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms, all required PPE and all tools required to perform the contract specified tasks. The Contractor shall be responsible for the cost of purchasing, cleaning, and repair of the uniforms, PPE and tools.

14.3.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

14.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

EXHIBIT A

Statement of Work

HVAC Water Treatment Systems

I. GENERAL INFORMATION:

The United States Consulate in Casablanca requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s HVAC Water Treatment

Systems.

II. PROJECT REQUIREMENTS:

HVAC System Description:

• Chilled Water System (SPX Chillers & SPX Dedicated Heat Recovery Chiller) o 3,556-US gallons of water volume for the main chilled water loop

• LAA Chilled Water o 420-US gallons of water volume for the chilled water loop with 30% glycol

• Heating Water (NOB Dedicated Heat Recovery Chiller and NOB Boiler) o 1408-US gallons of water volume for the main hot water loop

• Computer Room Air Conditioning Water (Glycol Water).

o 420-US gallons of water volume for the main chilled water loop

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The Contractor SOW shall provide all labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. US Consulate Casablanca staff may have service manuals for all equipment included in this SOW. If they do not, the Contractor shall assist Consulate Casablanca staff in obtaining the manuals.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). The Contractor will provide an SDS to the COR immediately upon delivery of each chemical to be used by

Contractor personnel on-site. The SDS copies will be provided to the COR for approval.

At a minimum, the following work shall be accomplished:

HVAC Water Treatment Preventive Maintenance (PM)

Quarterly

Water Treatment System, Closed Loop

i. Safety & Special Instructions:

1. Chemicals must comply with the Environmental Protection Agency (EPA) regulations and handled in accordance with occupational safety requirements. Employ

PPE against injuries caused by corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Safety Data Sheets (SDS) of any chemicals used in the water treatment program.

3. Water treatment specialists/technicians must be properly trained and certified.

4. Water treatment must be based on proven standard engineering practices.

5. Follow treatment as directed by manufacturer and in accordance with requirements specified under Section 10.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record keeping.

7. Ensure chemicals are properly stored; test equipment clean, and that chemicals have not passed expiration date.

8. Maintain records and test results.

9. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Inspect system and complete water analysis.

2. Monitor and test corrosion coupons (every 90 days for mil steel and copper coupons)

iii. Maintenance Procedures:

1. Sample water from the closed loop system per manufacturer’s recommendations.

2. Test for the proper levels of chemicals in the closed loop system and adjust chemical feeds as necessary to maintain optimal conditions in the system as specified in Table

A.

3. Record all test results in a logbook and provide the results to the COR in a typewritten and signed report.

4. Use the conductivity meter to test for total solids and plot in a logbook. Record and analyze abnormal changes.

5. Check the total conductivity of the system with a conductivity meter. Record results in a logbook and typewritten report.

6. Check pH with the pH test strips and/or pH meter. Record results in a logbook and typewritten report.

7. Clean sample bottles and wipe down all chemical treatment equipment.

8. Change corrosion coupons. Send used coupons to the laboratory for analysis.

Contractor to supply written coupon corrosion test report to the Facilities Manager and/or COR within fourteen (14) calendar days after analysis.

iv. Process Instrumentation Engineer Checks and Adjustments

1. Visual inspection of the controller, sensor, pumps, tubing and other accessories

2. Testing of the chemical parameters

a. pH

b. Total dissolved solids

c. Conductivity

d. Aerobic Plate Count

e. Corrosion Inhibitor Level

f. Biocide dosage/s

g. Test supply water for base conditions (iron, manganese, alkalinity, total hardness, silica chloride)

3. Calibration of all the sensor/s with known standard

4. Process calibration of conductivity by a calibrated instrument with a known standard

5. Make sure that the controller is functioning properly.

6. Make sure that the solenoid valves, contact water meter, inhibitor pump and biocide pumps are physically functioning properly as per the settings in the controller.

7. Make sure that the chemical is dosed only as per the specification

8. Submit a typewritten and signed service report with detailed description of errors and causes (if any) and corrective action taken.

The water treatment Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters as shown in Table A:

Table A

List of Equipment:

Equipment Manufacturer Model Serial

Number

Capacity

Hot Water Treatment

System

Guardian-IPCO HP-5-LEG/AR

CSCR-2-007-01

NA 6.3 GAL

Chilled Water

Treatment System

Guardian-IPCO HP-5-LEG/AR

CS-20B-E

NA 6.3 GAL

Filtration and

Membranes

Manufacturer Model Serial

Number

Location

Filter Housing Harmsco WB-170SC-2 NA HVAC Room Utility

Micron Filter Harmsco HC-PP-170-20 NA HVAC Room Utility

Chemical Feeding Manufacturer Model Number Location

Chemical Pot Feeder Neptune DBF-5HP NA HVAC Room Utility

Corrosion Coupon Rack Hawkings CR-20-B-E NA HVAC Room Utility

Chemical Manufacturer Model

Corrosion Inhibitor Guardian IPCO GI#379

1. HP-5-LEG/AR Wingert 5 Gallon Bypass Feeder - Quantity: 1

2. 3140P HP Valve Package with PE Funnel - Quantity: 1

3. CR-20B-E Corrosion Coupon Rack For Chilled Water (PVC) - Quantity: 1

4. CSCR-2-007-01 Corrosion Coupon Rack For Hot Water (Steel) - Quantity: 1

5. WB170-SC-2 Stainless Filter Chilled Water - Quantity: 1

6. WB170-SC-2-SS Stainless Filter Hot Water - Quantity: 1

7. PFCD-1396-0722 2”SS Tees and pressure gauges - Quantity: 1 set

8. HC-PP-170-20 Micron Filters Chilled Water - Quantity: 1

9. HC-PP-170-20HTM Micron Filters Hot Water - Quantity: 1

10. Glycol Transfer Pump - Quantity: 1

11. Chemical Pot Feeder, 5 Gallons, 300 PSI, vertical style.

12. Harmsco Filter Housing, 304SS and Polypropylene 20 Micron media Filter.

13. Hawkins Corrosion Coupon Rack- Two Holder Rack, PVC SCH80.

14. All other related systems and subsystems – Quantity – 1 Lot

US Consulate Casablanca UNCLASSIFIED U.S. Department of State

EXHIBIT B

Statement of Work

Domestic (Potable) Water Treatment System

I. GENERAL INFORMATION:

The United States Consulate requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Potable Water Treatment System.

II. PROJECT REQUIREMENTS:

• Domestic Potable Water Treatment System

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

POTABLE WATER SYSTEM

1. (1) Chemical Feed Skid includes:

a. 50 gpm, 50 micron Bag Filtration

b. 50 gpm Raw Water Recirculation Pumps

c. 13 gpm Potable Water Recirculation Pumps

d. Chlorine Injection System

e. Caustic Injection System

f. Corrosion Inhibitor Injection System

g. (Lot) Required pipe, valves, and instrumentation

2. (1) 23 gpm Transfer Pump Skid includes:

a. (2) 100% Transfer pumps and motors skid mounted

b. (Lot) Required pipe, valves, and instrumentation

3. (1) RO Chemical Feeds includes:

a. RO Scale Inhibitor Injection System with pump, tank, valves, piping, and controls

4. (1) Twin 17 gpm (100% product each) Single Pass RO Skid includes:

a. High pressure RO pumps and motors

b. (Lot) Required pressure vessels and membranes

c. Lot PVC and SST Piping, valves, and fittings as required

5. Lot Controls and instrumentation includes:

a. PLC/HMI for automated operation of all PWT supplied equipment as required.

6. RO CIP Skid includes:

a. CIP pump and motor

UNCLASSIFIED

b. CIP Tank with heater

c. CIP Cartridge Filter

d. Lot local controls and instrumentation

e. (Lot) Required pipe, valves, and fittings

FIRE WATER SYSTEM

1. Fire Water Recirc Pump System includes:

a. 100% Recirc pumps

b. (Lot) Required pipe, valves, and instrumentation

IRRIGATION WATER SYSTEM

1. Irrigation Wall Mount System includes:

2. Chlorine feed with one pump, tank, piping, valves, and controls.

3. Instrumentation as required.

a. Irrigation Submersible Pump Skid to include:

b. 100% Submersible pump and motor

4. (Lot) Required pipe, valves, and instrumentation

POTABLE WATER SYSTEM

The process flow begins with water being directed to the Chemical Feed Skid where it will be filtered down to 50 micron (nominal). This filtered water will be directed to the Raw Water

Storage Tanks after Chlorination.

The Potable Water Recirculation Pumps will take suction from the Potable Water Tanks. The dischage stream will be directed back to those tanks after chlorine and inhibitor injection.

The Raw Water Recirculation Pumps will take suction from the Raw Water Tanks. The discharge stream will be directed back to those tanks after chlorine injection.

The Transfer Pump Skid will pump raw filtered water from the Raw Water Storage Tanks to the

Carbon Filter Skid. The Carbon Filters will dechlorinate the filtered feed stream that will then be directed to the Twin 17 GPM RO Skid.

The RO Product (Permeate) will then be directed to the Product Water Storage Tanks after chlorination on the Chem Feed Skid.

This stream will also be treated with Caustic (pH adjust) and Corrosion Inhibitor prior to discharge into the tanks.

FIRE WATER SYSTEM

The process flow begins with water being directed to the Fire Water Pumps where it will be chlorinated and returned to the Fire Water Storage Tanks.

UNCLASSIFIED

IRRIGATION WATER SYSTEM

The process flow begins with water from the Submersible Pump Sled Skid in the cistern being directed to the Wall Mount Irrigation panel. Here it will be chlorinated and directed to the

Irrigation Water Storage Tank.

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. US Consulate in Casablanca staff should have service manuals for all equipment included in this SOW. If they do not, the

Contractor will assist US Consulate in Casablanca Staff in obtaining the manuals and ensure they have been received.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the

COR for approval.

At a minimum, the following work must be done in addition to the manufacturer’s requirements:

Monthly:

The Service program shall consist of the US Consulate in Casablanca Facilities staff conducting routine operator testing of the potable water treatment systems and monthly e-mailing the results to the contractor, with copy to OBO/FAC (water_testing_group@state.gov). The Contractor will then be responsible for conducting a technical analysis of the routine potable water treatment testing results from the Consulate in Casablanca. The Contractor will then respond to the

Consulate within 24 hours to direct the US Consulate in Casablanca Facilities staff to make any changes to the treatment plant operations to reestablish effective and efficient potable water treatment to meet water quality standards.

Quarterly:

Potable Water Treatment System

i. Maintenance Description (in addition to the manufacturer’s requirements):

1. Check and record pressures and chemical levels.

2. Clean chemical dosing detection probes. Report malfunctioning probes to the COR ii.Safety and Special Handling Description:

UNCLASSIFIED

1. Chemicals must comply with the Environmental Protection Agency (EPA) regulations, ANSI/NSF Standard 60 Certification and be handled in accordance with occupational safety requirements. Employ PPE against injuries caused by corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Safety Data Sheets (SDS) of any chemicals used in the water treatment program

3. Assure that post water treatment specialists/technicians understand the proper operation and maintenance of the equipment and correct any deficiencies found with on-site personnel’s familiarizations with equipment.

4. Water treatment must be based on proven standard engineering practices and Post specific water treatment goals.

5. Follow treatment as directed by manufacturer.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record-keeping

7. Ensure chemicals are properly stored, test equipment clean, and that chemicals have not passed expiration date.

8. All tests shall conform to the manufacturer test procedures and standard values.

9. Maintain records and test results

iii. Maintenance Procedures:

1. Review daily logs for trends

2. Check chemical levels in the chemical addition tanks. Adjust chemical level and clean tank if necessary.

3. Check system for any signs of leakage

4. Check all tubing for tightness

5. Inspect and clean metering pumps:

a. Check the pump diaphragm for damage, clean if needed.

b. Check chemical seepage at vent hole.

c. Check that the discharge tubing is connected firmly to the liquid end.

d. Check that the liquid end is generally watertight (especially vent hole)

e. Check for correct feed.

f. Check electrical connections for wear.

6. Clean the sensors (pH, chlorine, as applicable).

a. Clean filters, flow cell, and fittings.

7. Calibrate the sensors. Report any malfunctioning sensors to the COR.

8. Check chemical addition tanks to ensure no damage or leakage.

9. Test unit safety functions:

a. Ensure the alarm relay works.

b. Check the function of the flow sensor and ensure the controller stops.

10. Wipe down the unit.

UNCLASSIFIED

11. Verify maintenance records for all components of the water treatment system.

12. Check total and free chlorine and pH in all domestic water tanks.

Semi-Annually (2 times per year): (In addition to all quarterly maintenance described above and in addition to the manufacturer’s requirements):

Booster Pumps, Transfer Pumps, Fire-Potable-Raw Water Circulation Pumps and RO system

Pumps

i. Maintenance Description

1. Flush the Machine.

2. Check operating parameters.

3. Service the system pump.

ii. Tools, Safety Equipment and Materials Required

1. Cleaners.

2. Mechanic’s tool set.

3. Torque Wrench

4. Cleaning equipment and material.

5. Water Sampling Kit.

6. Clamp-on amp meter.

iii. Safety & Special Instructions:

1. Follow site and manufacturer’s safety procedures.

2. Perform applicable lockout/tag-out steps of site safety procedures.

3. Schedule outage with operating personnel.

4. Record and report equipment damage or deficiencies.

5. Obtain and review manufacturer operation and maintenance instructions.

6. All tests shall conform to the manufacturer test procedures and standard values.

iv. Maintenance Procedures:

1. Lock out and Tag out unit.

2. Clean and inspect pump.

a. Clean accumulated dirt and grime from pump casing, shaft coupling, and motor.

b. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

c. Check for evidence of leaks.

d. Check alignment of coupling and security of baseplate mounting bolts.

3. Lubricate pump (if applicable).

4. Conduct operational test of the circulating pump.

a. Start pump. Check flanges and fittings for leaks.

b. Check for unusual noise or vibration.

c. Return the unit to service.

UNCLASSIFIED

5. Check the motor.

a. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

b. Meggar check motor, record results.

c. Check running current and voltage for each phase, record results. Make sure it is less than the name plate value.

6. Lubricate the motor (if applicable): Use common industry practices for the greasing of motors and pumps. NOTES: DO NOT OVERGREASE THE MOTOR. USE MOTOR

RATED GREASE. DO NOT USE PUMP GREASE IN THE MOTOR.

Annually: (In addition to all Quarterly and Semiannually maintenance described above, and in addition to the manufacturer’s requirements)

Potable Water Treatment System

i. Safety & Special Instructions:

1. Schedule outage with operating personnel.

2. Follow site and manufacturer’s safety procedures.

3. Record and report any equipment damage or deficiencies found during this maintenance task.

4. Record all test results in the component maintenance log.

5. Obtain and review manufacturers operation and maintenance instructions.

ii. Maintenance Description:

1. Check the system for proper performance.

2. Service the system.

3. Check the backwash flow controller for proper operation.

4. Evaluate filter media for replacement (as applicable)

iii. Maintenance Procedures (General)

1. Cycle the backwash flow controller and verify proper operation (as applicable).

2. Evaluate any media for replacement.

3. Conduct water quality testing to verify maintenance of water quality treatment goals as specified by section 10 of this contract. Have treated water tested by a certified laboratory for an analysis of the following parameters: pH, alkalinity, aluminum, calcium, copper, bromide, fluoride, nitrite, nitrate, orthophosphate, silica, strontium, iron, manganese, lead, magnesium, sodium, chloride, total hardness, total dissolved solids (TDS), turbidity, free chlorine, coliform bacteria, HPC, and temperature.

iv. Maintenance Procedures

1. Check backwash for Carbon filter

2. Check dosage/metering

3. Adjust dosage/metering

4. Measure water hardness and adjust system to achieve desired hardness level.

5. Measure water conductivity

6. Measure water pH number

7. Check pressure gauges for proper operation

UNCLASSIFIED

8. Inspect all pipes, fittings and valves inside water room for leaks

9. Lubricate valves and motors.

10. Inspect Corrosion Inhibitor, Caustic, chlorine, Antiscalent and biocide tanks for damage and repair as needed.

11. Check RO vessels and piping for damage and repair as needed

12. Check electrical wiring and phasing

13. Check cleanliness

14. Check control system

15. Check system functioning

16. Measure turbidity, free chlorine residual, iron, manganese, total dissolved solids

(TDS), alkalinity, and temperature of finished water

Controllers: Chemical and Other Treatment Processes (for example: Chlorine addition, Reverse

Osmosis (R/O) treatment, pH adjustment, corrosion inhibitor addition), and Pumps (Booster, Circulation and Well)

i. Safety & Special Instructions

1. Schedule outage with operating personnel.

2. Perform applicable lockout/tag-out steps of site safety procedures.

3. Record and report equipment damage or deficiencies.

4. Review and follow the manufacturer OM instructions.

5. Record results in the equipment history log.

ii. Maintenance Description:

1. Clean and inspect controller.

2. Operational test controller.

iii. Maintenance Procedures:

1. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

2. Check line and load connections for tightness (check manufacturer instructions for torque specifications).

3. Check mounting screws for tightness.

4. Check all control wiring connections for tightness.

5. Check all timers/clocks for proper operation.

6. Clean interior and exterior of cabinet.

7. Energize circuit and check operation of the controller. Verify each controlled circuit operates properly.

8. Replace burned out pilot lights. Check alarm and remote indicators where applicable.

9. Evaluate UPS Power supplies for replacement.

Well Water Pump (Submersible)

UNCLASSIFIED

1. Schedule outage with operating personnel.

2. Follow site and manufacturer’s safety procedures.

3. Record and report any equipment damage or deficiencies found while performing this maintenance task.

4. Record all test results in the component maintenance log.

5. Obtain and review manufacturer operating and maintenance instructions.

6. All tests shall conform to the manufacturers test procedures and standard values.

ii. Maintenance Description:

1. Test the pump. (Annual)

iii. Maintenance Procedures:

1. Inspect electrical wiring for damage.

2. Verify pump is pumping at capacity.

3. Verify pump is pumping at the required pressure.

4. Measure actual current draw and compare to nameplate readings.

5. Measure voltage at the pump and compare to nameplate readings.

6. Meggar test the motor.

Water Wells

1. Schedule work with operating personnel.

2. Follow site and manufacturer’s safety procedures.

3. Record and report any equipment damage or deficiencies found during this maintenance task.

4. Record all test results in the component maintenance log.

5. Obtain and review manufacturer operation and maintenance instructions.

ii. Maintenance Description:

1. Inspect the well-head casing and seals for cleanliness and water tightness integrity.

2. Perform a water chemistry and bacterial test.

iii. Maintenance Procedures:

1. Note…