19GE5025Q0123.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Islamabad, Pakistan Passenger Vehicles – Brand Name

SOLICITATION 19GE5025Q0123

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

Combined Synopsis and Solicitation Solicitation Number 19GE5025Q0123

The Regional Procurement Support Office (RPSO) Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Passenger Vehicles – Brand Name for the U.S. Embassy Islamabad, Pakistan. All interested sellers shall review the solicitation and offer vehicles in accordance with the specifications provided in this document.

Type of Contract The Government intends to award a single, firm fixed-price purchase order for acceptance by the Offeror. The total price shall include all labor, vehicles, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required vehicles. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all vehicles are received and accepted by the Government.

List of Attachments Attachment 1 - Representations and Certifications Attachment 2 - W-14 Form Attachment 3 - Instructions for completing W-14 Form Attachment 4 - Brand Name Justification

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 19GE5025Q0123 and is issued as a Request for Quotations

(RFQ), unless otherwise indicated herein.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04, effective June 11, 2025.

(iv) This acquisition is for a brand-name vehicles and will be conducted using simplified acquisition procedures. NAICS code is 3361; PSC is 2310.

(v) Date and place of delivery and acceptance and FOB point.

• The price of all vehicles shall include their transportation F.O.B. Destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all vehicles. Offers failing to meet this condition may be rejected.

• The Contractor is responsible for all shipping fees, taxes and other related expenses like clearance or potential demurrage costs, door to door until the final destination (delivery to U.S. Embassy receiving office in Islamabad, Pakistan).

• The vendor shall arrange transportation and delivery to the address specified herein as soon as possible but not later than one hundred eighty (180) calendar days from the date of contract award. Expedited delivery schedule is highly preferred, provided all contractual requirements are fully satisfied.

Delivery Address:

U.S Embassy Islamabad Diplomatic Enclave, Ramna-5 Islamabad - Pakistan Attention: General Services Office, Motor Pool POC details will be advised upon contract award

Marking and Submission of Documents The cargo must be clearly marked with the requisition and purchase order number (to be advised upon award). If applicable, the Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact (POC) (to be advised upon award) in advance of delivery.

The contractor shall ensure that all vehicles are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

Customs Clearance and Import Duties

• If applicable, the Contractor shall comply with all import requirements mandated by the Government of Pakistan. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed vehicle models and must be able to process the vehicle inspection/registration with authorities in Pakistan.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

• The Contractor shall state in its export license request that this is a U.S. government funded contract.

• Upon request, the U.S. Government will assist the Contractor in obtaining customs clearance and import duties exemption certificate from the Government of Pakistan.

Condition of Delivered Vehicles Only new vehicles are authorized, no grey market or refurbished products. All vehicles must be in original packaging, never used, and not altered in any way.

Once the vehicles have been delivered to the above address, the U.S. Government will inspect the order.

Coordination The Contractor shall coordinate the delivery of the vehicles with the POC (to be advised upon award).

Compliance with Specifications Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non-compliant’ offer and removal from award consideration.

(vi) Provision at 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial Services (Nov 2021) Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Products and Commercial Services (Nov 2021) is augmented as follows:

1. The period for acceptance of offers of 30 calendar days as specified in FAR clause 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) is hereby extended to 90 calendar days.

2. Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below:

VOLUME I – PRICING

1) The offeror shall complete pricing information in the table below:

CLIN Description Quantity Unit Unit Price Extended Cost 0001 Toyota Hilux Revo Rocco AT

Model Year: 2025 Color: Super White Drive Type: Right-hand drive (RHD), 4x4

2 Each

0002 Toyota Hilux Revo Rocco AT Model Year: 2025 Color: Silver Drive Type: Right-hand drive (RHD), 4x4

0003 Toyota Hiace Standard Roof Model Year: 2025 Color: Silver Vehicle Type: Passenger Van Drive Type: Right-hand drive (RHD), Front-Wheel Drive

(FWD)

1 Each

CLIN Description Quantity Unit Unit Price Extended Cost 0004 Shipping Charges, F.O.B.

Destination Islamabad, Pakistan

1 Lot

GRAND TOTAL CLINs 0001 – 0004 Indicate amount with currency

2) Completed Attachment 1 - Offeror Representations and Certifications

3) Completed Attachment 2 - W-14 Form – If the offeror has represented that it is not a U.S. person and is eligible for exemption from the 2% excise tax.

4) Proof of SAM registration: Offeror must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/

VOLUME II – TECHNICAL CAPABILITY & PAST PERFORMANCE

The proposed supply shall meet all of the minimum technical specifications, and the delivery terms contained herein. In addition, the offeror shall provide:

1) Descriptive Literature.

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific vehicle being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

https://www.sam.gov/portal/public/SAM/

2) Delivery plan, to include delivery time in calendar days to the destinations (after receipt of order), the supply chain including routing, method of delivery and potential risks associated with the selected routing and risk mitigation strategies

3) Description of the local maintenance network, located in or near Islamabad, Pakistan. Provide name of the local maintenance service partner, its physical address, telephone number and email and website addresses. The service provider must be capable of providing and installing Original Equipment Manufacturer (OEM) parts for the vehicles.

4) Description of Offeror’s experience in supplying and delivering similar items.

5) Past performance information

6) Warranty provisions: Standard warranty of ___ months or ____ kilometers, whichever comes first.

In accordance with the Contractor’s proposal, the subject vehicles shall be covered by standard local warranty. The Contractor shall provide a copy of standard warranty information unless indicated otherwise. The warranty applies as of the date the vehicles are received and accepted at the delivery location. The price for warranty shall be included in the price for the vehicles.

7) Completed Technical Compliance Matrix:

TECHNICAL COMPLIANCE MATRIX

REQUIRED SPECIFICATIONS OFFERED SPECIFICATIONS (TO BE

COMPLETED BY OFFEROR)

CLIN 0001:

Toyota Hilux Revo Rocco AT Model Year: 2025 Color: Super White Vehicle Type: Pickup Drive Type: Right-hand drive (RHD), 4x4 Wheelbase: 3085 mm Doors: 4 Seating Capacity: 5 (including driver) Engine: 2755 cc Diesel, Single Turbo, 4 Cylinders

COMPLETED BY OFFEROR)

Power: 201 HP @ 3400 RPM Torque: 500 Nm @ 2800 RPM Transmission: Automatic (AT) Seat Material: Vinyl Spare Tire: Full-size Key Features:

o Air Conditioner, Climate Control, Rear AC Vents, Heater o Airbags, ABS, Immobilizer, Downhill Assist Control, Hill Start Assist o Traction Control, Vehicle Stability Control o Cruise Control, Keyless Entry, Push Start o Alloy Wheels, Chrome Outside Door Handles, Fog Lights, DRLs, Side Steps o Front and Rear Parking Sensors o Power Steering, Power Windows, Power Mirrors, Auto Retractable Side Mirrors o Central Locking o LCD Multimedia IPS Display System with Rear View Reverse Camera

CLIN 0002:

Toyota Hilux Revo Rocco AT Model Year: 2025 Color: Silver Vehicle Type: Pickup Drive Type: Right-hand drive (RHD), 4x4 Wheelbase: 3085 mm Doors: 4 Seating Capacity: 5 (including driver)

COMPLETED BY OFFEROR)

Engine: 2755 cc Diesel, Single Turbo, 4 Cylinders Power: 201 HP @ 3400 RPM Torque: 500 Nm @ 2800 RPM Transmission: Automatic (AT) Seat Material: Vinyl Spare Tire: Full-size Key Features:

o Air Conditioner, Climate Control, Rear AC Vents, Heater o Airbags, ABS, Immobilizer, Downhill Assist Control, Hill Start Assist o Traction Control, Vehicle Stability Control o Cruise Control, Keyless Entry, Push Start o Alloy Wheels, Chrome Outside Door Handles, Fog Lights, DRLs, Side Steps o Front and Rear Parking Sensors o Power Steering, Power Windows, Power Mirrors, Auto Retractable Side Mirrors o Central Locking o LCD Multimedia IPS Display System with Rear View Reverse Camera

CLIN 0003:

Toyota Hiace Standard Roof Model Year: 2025 Color: Silver Vehicle Type: Passenger Van Drive Type: Right-hand drive (RHD), Front- Wheel Drive (FWD) Wheelbase: 3210 mm Doors: 5

COMPLETED BY OFFEROR)

Seating Capacity: 15 (including driver) Engine: 2755 cc Diesel, 4 Cylinders Power: 174 HP @ 3400 RPM Torque: 420 Nm @ 1400 RPM Transmission: Automatic (AT) Seat Material: Vinyl Spare Tire: Full-size Tailgate Type: Lift-up Key Features:

o Air Conditioner, Climate Control, Rear AC Vents, Heater o Airbags, ABS, Immobilizer o Steering Adjustment o Alloy Wheels, Fog Lights o Auto High Mount Stop Lamp o Front and Rear Parking Sensors o Power Steering, Power Windows, Power Mirrors, Auto Retractable Side Mirrors o Central Locking, Keyless Entry o LCD Multimedia IPS Display System with Rear View Reverse Camera

Manuals All manuals and literature of the vehicles shall be in the English language.

Vendor Requirements The vehicles must be sourced from a manufacturer-authorized vendor located outside of Pakistan and imported into Pakistan under MFA-approved tax exemption procedures.

System for Award Management (SAM) Registration Pursuant to FAR 52.204-7 (b)(1), an Offeror is required to be registered in SAM when submitting an offer or quotation and at the time of award. While proposals in response to this solicitation will be submitted in two Phases, the requirement to have an active SAM registration must be met both at the time of offer submission for the first Phase and at the time of award. Offerors that fail to meet this requirement shall be eliminated from competition without further discussions.

Award Notification The Government will publicize the contract award on SAM.gov pursuant to FAR 5.301(a)(1)(i).

Debriefing The Government will not provide debriefings. Offerors’ requests for information will be addressed pursuant to FAR 13.106-3(d).

Note to U.S.-based Offerors The Department of State Tax Identification Number is DOS 54-1352940.

End of Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial Services (Nov 2021)

(vii) Provision at 52.212-2 Evaluation-Commercial Products and Commercial Services, applies to this acquisition.

Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) Compliance Review – The Government will perform an initial review of quotations received to determine completeness and compliance with the terms of the solicitation. Incomplete quotations may be rejected pursuant to FAR 52.212-1(b)(11).

Offerors are advised that the Government intends to employ streamlined techniques under Simplified Acquisition Procedures (SAP) to maximize efficiency as per FAR 13.106-2(b)(4)(ii). The evaluation will pre-screen quotations for compliance. For purposes of efficiency, after the initial screening, the first few quotations with best value indicators will be subjected to Comparative Evaluation.

The Comparative Evaluation will be performed in accordance with FAR 13.106-2(b)(3).

Comparative evaluation is defined as the act of comparing two or more offers in response to the RFQ. The item-by-item comparison is performed by comparing each proposal directly to one another to determine which provides the best value to the Government using technical and past performance criteria as described below. While this is not a lowest-priced, technically acceptable (LPTA) or trade-off process, the process does not prohibit or rule out award on a low-priced quotation.

https://www.acquisition.gov/far/52.212-2#FAR_52_212_2

Evaluation Criteria

Technical: Technical capability will be evaluated based on a direct comparison to other proposals to discern if there is any kind of technical quality superiority that would support an award to a higher-priced proposal. Technical discriminators include:

• Technical compliance and descriptive literature

• Delivery plan

• Local maintenance network

• Offeror’s experience in providing similar products

Past Performance: Past Performance refers to how well the contractor performed.

In the case of an offeror, subcontractor, or teaming partner without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Past performance will be evaluated based on a direct comparison to other proposals to discern if there is any significant past performance superiority that would support an award to a higher priced offer. Past performance as a discriminator may be appropriate where based on the Offeror’s performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Price: Price will be evaluated to ensure the proposed price is fair and reasonable. The Contracting Officer's selected method of determining price reasonableness will be informed by the degree of competition.

Responsibility Determination: The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

End of Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services

(Nov 2021)

(viii) Offerors are required to submit a copy of the completed provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment with its offer (see Attachment).

(ix) The clause 52.212-4 Contract Terms and Conditions-Commercial Products and

Commercial Services, applies to this acquisition.

(x) The clause at 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. The following additional FAR clauses paragraph (b) are also applicable: 52.203-17; 52.204-10; 52.204-27; 52.204-30; 52.209-6; 52.222-19;

52.222-50; 52.225-13; 52.226-8; 52.232-33; 52.240-1

Additional Applicable Clauses and Provisions:

FAR: 52.204-7; 52.204-13; 52.204-16; 52.204-18; 52.247-34

DOSAR: 652.225–70; 652.225-71; 652.232-70; 652.242-73; 652.243-70; 652.247-70 [U.S Based Company: 652.229-70; 652.229-71].

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

The following provision(s) and clause(s) are provided in full text:

FAR 52.214-34 Submission of Offers in the English Language (Apr 1991) Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000) If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using Department of State’s foreign currency exchange rate in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise https://www.acquisition.gov/content/regulations

(2) On the date specified for receipt of proposal revisions.

(End of provision)

FAR 52.252-5 Authorized Deviations in Provisions (Nov 2020) (a)The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b)The use in this solicitation of any FAR (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

FAR 52.252-6 Authorized Deviations in Clauses (Nov 2020) (a)The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter

1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b)The use in this solicitation or contract of any FAR (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

(xi) Additional Terms and Conditions:

Applicable laws and regulations: This solicitation and the ensuring award are subject to laws and regulations of the United States of America.

(xii) Questions and Offer Due Date Submission of Questions: Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1200 hrs Central European Time (CET) on Wednesday, July 30, 2025 via email to Jenina Dosch at DoschJK@state.gov and copy FrankfurtRPSO@state.gov. The email subject line must read “Questions - Solicitation

19GE5025Q0123”.

Late questions may not be considered.

mailto:DoschJK@state.gov mailto:FrankfurtRPSO@state.gov

Offer Due Date: Offers shall be submitted as soon as possible but not later than 1200 hrs Central European Time (CET) on Thursday, August 7, 2025 via email to Jenina Dosch at DoschJK@state.gov and copy FrankfurtRPSO@state.gov. The email subject line must read “Solicitation 19GE5025Q0123”.

The email size shall not exceed 45 MB. Quotations may be submitted in Word, pdf or Excel formats. The submission of compressed files (e.g., .zip or .rar) is strictly prohibited. Additionally, the use of external electronic depositories, such as Google Drive or similar platforms, for submitting proposals is not allowed.

Late submissions shall not be considered.

{End of Solicitation} mailto:DoschJK@state.gov mailto:FrankfurtRPSO@state.gov