Q and A Letter 23Q0040 0001.pdf

Questions and Answers

19GE5023Q0040

Supply and delivery of fueling stations

United States Embassy Kyiv, Ukraine

Q1. Are all units to be installed at the addresses provided and made ready for full exploitation?

A1. No, units will be installed at different locations. At the same time, upon delivery vendor should be able to run all necessary tests in order to prove that they are operational and will be ready for exploitation.

Q2. Regarding CLIN 003 the 10 cubic liter tank itself with a capacity of 10 m3 and a diameter of 1500 mm has a length of more than 6 meters. At the same time, together with the fuel pump unit that’s mounted on a column and attached to a pedestal the total length of the assembled piece becomes roughly 7 meters - which makes it too narrow and long (1.5x7 meters), which in turn, it is not optimal not only for reasons of material use and cost effectiveness, but also for reasons of practicality. We suggest making a 10 m3 tank with a diameter of 1915 mm, having an overall length together with the column of about 5 m or 4.1 m for the tank itself. Will it be permissible to make a 10m3 tank with a diameter of 1915 mm?

A2. Yes

Q3. It’s noted that the access door for both CLIN001 and CLIN002 must have a lock system included. Can the lock system employ bolts moving on rails? Or should the lock system be a mechanical lock set with a quick release function?

A3. Lock system can employ bolts moving on rails

Q4. Regarding CLIN001 and CLIN003 protective cover on the access door – are there any further specifications for the protective cover? Manufacturer standard equipment includes an anti-theft/vandalism metal cabinet on the access door that fulfills the function of the protective cover. Will standard manufacture equipment complete this requirement? (See

Example 1)

A4. Standard manufacture equipment with a built-in lock.

Q5. Regarding CLIN001 and CLIN003 accessories for access door. Is it possible to specify what kind of accessories are required and include the specifications?

A5. Doors must have a built-in lock

Q6. Power supply of the fuel dispensing equipment must be 220 or 380 Volt? Please specify.

A6. 220

Q7. Should the tanks be single wall or double wall?

A7. Single wall

Q8. Please confirm if all loading and unloading work must be completed by the offeror (our company) at place of delivery?

A8. Yes

Q9. Typically the party that receives such gas stations prepares the area for installation, run the necessary electrical supply, installs electrical boxes, and grounding. Please confirm if the prescribed areas of installation will be prepared in such a way by the receiving party?

And in case place of delivery and installation will not be prepared in any way if it's the responsibility of the offeror (our company) to prepare the area for installation, run the electrical supply, electrical boxes, grounding etc.?

A9. End user will make necessary preparations.

Q10. Typically, access doors on such fueling stations come with the following accessories:

- non-return valve KP-40 – 2 pcs.

- breathing valve - 2 pcs.;

- fire barrier - 2 pcs

- filling line - 2 pcs.;

- measuring line - 2 pcs.;

- pipeline, taps, flanges, connections

Please confirm if these extra accessories are suitable for the access door?

A10. All mentioned accessories will be needed.

Q11. Access doors can be additionally equipped with (if necessary):

- A measuring bucket with a defoamer of 20 liters or a measuring bucket of 10 liters

Please confirm if these extra accessories are necessary for the access door?

A11. No

Q12. What type of electrical plug needs to be provided?

A12. Without electrical plug

Q13. Can the State Department provide the Ukraine Regulation DK 021:2015 code 44610000-

9?

A13. DK 021:2015 code 44610000-9 is not a Regulation. Code DK 021:2015 - 44610000-9 -

Cisterns, reservoirs, containers and high-pressure containers (containers for the collection of solid household waste) is the name of the subject of procurement (procurement dictionary).

Q14. Is there a forklift that can provided at the location to download the units when they arrive in Ukraine?

A14. No

Q15. Do the tanks need baffles installed inside the tank sections for moving units with fuel?

A15. No

Q16. On page 3 statement has requirement for local temporary warehousing services, can this be better clarified due to cost of holding equipment for unknow times?

A16. Temporary warehousing can be required if goods will be imported to Ukraine but will have to wait for custom clearance. This is responsibility of the vendor.

Q17. Statement that indicates equipment should be setup at final destination. Do you have list of final destinations? It is impossible to provide unknown cost if there are to be 56 different destinations with multiple mobilizations.

A17. Only delivery to the SBGS warehouses is required, further transportation and installation at final destinations will be conducted by SBGS.

Q18. Tank filling in Europe is required by bottom feed, what is the requirement in Ukraine and what type fuel nozzle do the Ukraine delivery trucks use?

A18. Fill in through the top hatch.

Q19. Can the delivery date of 60 days be extended? These are not off the shelf items and requires each tank to be built individually which will take longer to deliver.

A19. Yes. We can accept partial deliveries.

Q20. Can the diameter of the tanker be larger than 1,500 mm (for 10 cubic l tankers)?

A20. Yes

Q21. Are we required to provide documents/certificates for products that meet Ukrainian legislation?

A21. Yes

Q22. You want a fuel skid system, which we understand from the word file you sent us, is it correct?

1- 5m3 double chamber tank and double gun fuel dispenser will be a suction model, the manhole and filling places in the tank will have locked covers. ?

A22. Yes

Q23. 2- 10m3 skid system will be the same as 5m3, is it true?

A23. Yes

Q24. According to the project requirements on Page 3 of 11, it is indicated that "This equipment must meet the Ukrainian technical and quality regulations, including DK

021:2015 code 44610000-9". However, we were not able to locate this referenced standard. Could you kindly share with us the general requirements of this DK 021:2015 code 44610000-9 standard? As an alternative, can we consider related EN standards?

A24. It can be a EU standard also.

Q25. Is a lockable drainage valve required underneath the tank?

A25. Yes

Q26. Is there a specific leak detection and monitoring system required for the tanks?

A26. No

Q27. Is a special mechanical level gauge/indicator required for each compartment of the tanks?

A27. No

Q28. Is there a specific level transmitter that needs to be interlocked with the required levels for each compartment of the tanks?

A28. No

Q29. Do we need a specific flowmeter for each compartment of the tanks?

A29. No

Q30. What are the expected tank accessories, such as secondary fill containment, pressure/vacuum vent, emergency vent, overfill prevention valve, and control panel equipped with an audible and visible alarm system for levels?

A30. Pressure vent, emergency vent, overfill prevention valve, control panel.

Q31. Are there any specific shipping requirements, including labeling, etc.?

A31. Yes. Defense Articles, 600 series assets, and items/units that cost $2,500 or more should be tagged with barcodes and serial numbers. For items that contain multiple pieces, each piece should be tagged with a unique tag and a barcode. Upon delivery, vendors should submit a list of all tagged items and pieces along with their unique tag numbers and serial numbers. Vendors should consult MIL-STD-129 and other industry best practices for recommended placement of barcodes. Vendors may consult INL/Kyiv POC Yuliia

Yarmak at kyivinleum@state.gov with additional questions.

Q32. Does the Government consider partial payment with partial deliveries?

A32. Yes. Vendor must coordinate all partial deliveries with COR or A-COR

Q33. "The tank itself with a volume of 10 m3 and a diameter of 1500 mm will have a length of slightly more than 6 m, and together with a column mounted on a pedestal attached to it, the total length will be about 7 m, which makes it narrow and long (1.5x7 m), which in its turn is not optimal not only for reasons of material use and cost, but also for reasons of practicality of the product. We suggest to make a 10 m3 tank with a diameter of 1915 mm, having an overall length together with the column of about 5 m or 4.1 m length of the tank itself. Will it be acceptable to make a 10m3 tank with a diameter of 1915 mm?"

A33. Yes

Q34. Tank hatch (Access door: D600 mm, with lock system). Is it permissible to secure the hatch with bolts, or does the "with lock system" require that the hatch must be equipped with a quick-release mechanical lock? If there must be a lock on the hatch, what are the technical requirements for such a lock?

A34. No, it’s not permissible to secure the hatch with bolts. The hatch must be equipped with a quick-release mechanical lock?

Q35. "Protective casing. (Protective cover on the access door) Picture shows our standard anti-vandal protective boxes for tank hatches. Do they correspond to what is required as a protective cover on the hatch door if not, what are the requirements for this protective cover?"

A35. Yes, they do correspond to protective cover on the hatch requirement.

Q36. "Please specify exactly what equipment should be and what are the requirements? Is the line for filling the fuel, measuring and breathing?"

A36. Please see A10.

Q37. "Included: ladder, accessories for access door, meter - ?? Metal roof on the fuel dispensing equipment (gas station) • Place on a pedestal It must be the door + Metal roof?

or a Metal roof + a pedestal (Like on a photo)"

A37. Yes, like on a photo.

Q38. Does the tankers diameter of 1250 mm fit the requirements? (CLIN 1)

A38. Yes

Q39. Can the dispensers be placed separately on two conical sides of the tanker?

A39. No

Q40. Are the single wall fuel storage tanks accepted?

A40. Yes

Q41. Will a pressure test be acceptable for the product acceptance ?

A41. Yes

Q42. Will installation include just drop off or requires electrical connection to source power?

A42. Drop off and electrical connection to source power in order to check acceptability of the product.

Q43. What is the function of the controller system?

A43. To dispense determined volume of fuel.

Q44. What is the function of the keyboard in relation to the controller system?

A44. To determine the volume of fuel to be dispensed.

Q45. Explain what is meant by keyboard. Is this a numeric and alphabetic keyboard, a number key pad?

A45. This is a numeric keyboard

Q46. Is the controller required to print or store information?

A46. No

Q47. For fuel dispensers required “controller system”. We need to understand exactly what is their requirement. Is it RFID POS (point of sale) independent kiosk or forecourt automation system include central fuel management system? Obviously, these 49 + 7 tanks will be positioned at different points. So do they want to monitor 49 points from a single central automation system?

A47. No

Q48. The fuel dispenser section required “Metal roof on the fuel dispensing equipment”. This is not exactly an obvious statement. Do they want a simple metal porch on the dispenser or a professional steel structure canopy like the one at the normal retail fuel stations? Or something like attached product?

A48. Simple metal roof is required.