19GE5022R0100 Q and A Volume I.pdf

19GE5022R0100: Question and Answer Volume 1

1. Other than renovation works stated in scope of work, is there any exterior work such as painting, lightening, or landscaping to be renovated?

Answer: No

2. In residences some existing electrical cabling and mechanical piping that are surfaced-mounted. Is there a need for renovation as a flush-mounted installation of piping and cabling?

Answer: Yes

3. In balconies there are no floor drainage. Could you please clarify if a new floor drainage including downspout and accessories is needed?

Answer: Contractor to provide appropriate slopes and drainage slots under the aluminum frames of the balcony windows.

4. In section F.4 DELIVERABLES, the design submission date is listed as 14 days after the contract award. Please confirm that the contractor will have only 14 days to submit the design package. Please clarify whether this period can be extended.

Answer: Design drawings can be submitted within 30 days of contract award.

5. I noticed that the Bond requirement for this Project is: (The Contractor shall furnish two

ILCs, one in the amount of 20% of the contract price as a performance surety, and one in the amount of 20% of the contract price as a payment surety). Today I spoke with my bonding company, and they do not issue international bonds as they only issue domestic project bonds. Since this is a US government property, can you please let me know if I can provide you with a domestic bond?

Answer: Please refer to 52.228-14 Irrevocable Letters of credit. Federally insured means U.S. domestic.

6. F.1.3 CONSTRUCTION WORK

7. Construction portion of the contract: The Contractor shall be required to (a) commence on-site construction work under this contract within 14 days after the issuance date of the “Construction Notice To Proceed” (CNTP), (b) prosecute the work diligently, and (c)complete the entire work ready for use not later than 240 calendar days after the issuance date of the CNTP. The time stated for the construction portion of the contract shall include final cleanup of the premises, completion of punch-list items and all other items specified in the contract. It states total duration construction work is 240 calendar days after the CNTP. When the contractor receives the CNTP? After the construction materials arrive to the project site? Please clarify.

Answer F.1.3 will be changed to read 340 days after CNTP.

8. Is an additional site visit possible?

Answer: Yes, Post can provide. See below for additional details

Thursday September 15, 2022 at 1030. Vendors are required to provide the list of names + company + phone number + copy of IDs by Tuesday September 13 at 0900 local time to the following email:

AbourouJH@state.gov

9. Is an extension of proposal possible?

Answer: No. But hard copies/CD-ROMs are not required. Electronic copy only emailed by the closing date to FleischhackerJM@state.gov and FrankfurtRPSO@state.gov

10. Is it possible to get the Drawings in AutoCAD Format for ease of quantity takeoffs?

Answer: CAD version is not available, and the contractor may convert on his own volition. All files are either on sam.gov or on the FAN account if they contain SBU.

11. It is our understanding that 3 units will be occupied in any point during construction. Would you be able to provide us the 3 units now, or the contractor will recommend the 3 units at the beginning of the work?

Answer: Post will make the final decision based on the occupancy of the units, to be provided for renovation.

12. For the contractor temporary facility (site office), can we tap to the city grid line, or can we provide standalone Power Generator.

Answer: Post can provide on-site power accessibility. No requirement needed for contractor to provide “stand-alone generator power.

13. Refer 652.242-73 (Authorization and Performance), Can we provide a copy of “the

Licenses & permits to operate in Gabon” after the award of the contract, or is it mandatory to be included with the submission documents (Tab C) Answer: Please reference L.5.5.3.3 (C) Management Information in its entirety.

14. Section C.2 - Scope of Work part 'Electrical' is stating that "All interior lighting fixtures, and exterior lighting fixtures at entrance porch, patio, and balcony , electrical /telecommunication/audio visual outlets, and lights switches shall be removed and replaced with modern styles and color/finish shall match the rest of the hardware.".

However, there is no infrastructural or cabling is specified in the Section C. It is understood that existing receptacle outlets, existing lighting fixtures, existing telecommunication outlets will be replaced with new ones only. Please confirm there are no infrastructural works such as conduit, cable, panelboard etc. under the scope of this project.

Answer: There is no infrastructural works in this project.

15. Section C.2 - Scope of work part “Plumbing” states All interior plumbing fixtures shall be replaced by new plumbing fixtures approved by US Embassy. However, there is no mailto:AbourouJH@state.gov mailto:FleischhackerJM@state.gov mailto:FrankfurtRPSO@state.gov mention of domestic piping and sanitary waste & vent piping. As far as we understood from the Scope of work, new plumbing fixtures will be installed in the existing places using existing infrastructure. Please confirm that .

Answer: Post confirms new plumbing fixtures will be installed in the existing places using the existing infrastructure.

16. Section C Plumbing Fixtures description mention about “Attachment G”. However, we could locate Attachment G. Please provide.

Answer: File is uploaded to FAN account. You need to request access if you have not received the link to the files.

17. There is a conflict about ceiling fans in bathrooms. C.2 Demolition item states that “All interior plumbing and electrical light fixture shall be removed for replacement fixtures, except for existing ceiling fans and rolling shutters to remain”, on the other hand Walk-in Shower Reconfiguration item states that “Contractor is to replace all ceiling mounted bathroom ventilation systems.”

Answer The ceilings to be replaced. The rolling shutter to remain.

18. Please clarify what kind of wood cabinet or accessories (rod, shelf, etc.) will be installed for rooms below:

• 1.02 , 2.02 , 3.02

• 1.04 , 2.04 , 3.04

• Entrance Hall in front of doors D1-01 , D2-01, D3-01

• 1.13 (ST.) , 1.14 (ST.) , 2.13 (ST.) , 2.14 (ST.) , 3.13 (ST.) , 3.14 (ST.)

• 4.02 , 5.02 , 6.02

• Entrance Hall in front of doors D4-01 , D5-01, D6-01

• 4.13 (ST.) , 5.13 (ST.) , 6.13 (ST.)

• 4.15 , 5.15 , 6.15 (entrance of dress)

Answer: Please review the “Cabinetry and Counter-tops section of the scope of work.

19. Please confirm that Contractor's materials can be stored on site.

Answer: Post confirms that the contractor’s material can be stored “on-site”.

20. Please provide the existing interior partition wall types, materials. (Gypsum board, CMU, etc.)

Answer: The interior wall type material is C M U.

21. We assume windows and sliding doors will have double glazing. Please confirm.

Answer: Yes, windows and sliding doors to have “double glazing”.

• Please specify below glazing combinations requirement for windows and glazed sliding doors: glazing thicknesses

• lamination/temper requirement

• air space in mm

• film/cladding

Answer: Please refer to the following: http://www.evmglass.com/verre-reflechissant/index.htm

*** Typical glass: 2x4mm glass + 2mm PVB interlayer.

22. Please clarify if new partition walls will be done. Project drawings are not clear and included any partition wall type.

Answer: Post confirms there is no partition wall alterations.

23. Please clarify which material will be used in windowsills, jambs and heads.

Answer: No alterations to be done to the windowsills, jambs, or heads.

24. Please clarify material and architectural details of skirtings.

Answer: If “skirting” refers to the baseboards of the walls, then please refer to the “finish schedule included in the Scope of Work.

25. Due to the current supply chain crises, we kindly request to extend the procurement duration from 60 days to 100 days.

Answer: Post confirms the extension to 100 days from the 60-day window.

26. Besides these inquiries one of the documents is missing on SAM. Please provide J.2.4

IRS Forms W-14.

Answer: W-14 has been uploaded

27. Reference to Section L.5.4 Summary of Proposal Instructions Table; it is stated that “

NOTE: Any proposal that is submitted without for Sub-Section B.3.1 and Attachment J.2.5 shall be deemed incomplete and liable for rejection by the Contracting Officer“.

However, Attachment J.2.5 is missing in the RFP documents. Please clarify if the Bidder may use its own breakdown format.

Answer: Please see example uploaded

28. Section L.5.4 requires the proposal to be delivered as hard copy. However, RFP Cover

Letter requires “the complete proposal, as per section L.5.4, shall be submitted via electronic submission”. Please clarify.

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.evmglass.com%2Fverre-reflechissant%2Findex.htm&data=05%7C01%7CRiojasR%40state.gov%7Cb49a078b53f84d06c63308da91aa2e4b%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637982457356056028%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=iYcve1E0WlBx%2FHtC0SG9lRmf5reOpqBQW%2F%2FOAoVjGyU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.evmglass.com%2Fverre-reflechissant%2Findex.htm&data=05%7C01%7CRiojasR%40state.gov%7Cb49a078b53f84d06c63308da91aa2e4b%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637982457356056028%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=iYcve1E0WlBx%2FHtC0SG9lRmf5reOpqBQW%2F%2FOAoVjGyU%3D&reserved=0

Answer: Please see question #8

29. Does Unit #3 require door or window replacement Answer: For Unit #3, For Unit # 3, no sliding glass doors and window are to be replaced.

30. What are we to do with the refuse from the site?

Answer: Vendor is responsible for clean-up but in some instances the USG will assist with the disposal of materials that can be reclaimed for additional purposes.

The Contracting Officer’s Representative will confirm on-site.

31. Is the James Zadroga 9/11 Victims Health Act applicable?

Answer: Yes, unless a waiver or exception applies, payments subsequent to this procurement are subject to an excise tax of 2% pursuant to 26 U.S.C. 5000C.

32. Is VAT applicable?

Answer: Yes. At a rate of 18%