19GE5021R0016 00001.pdf

SOLICITATION

DOCUMENT

Building Maintenance Service US Embassy Tokyo, Japan

Solicitation No. 19GE5021R00166

US Consulate General Regional Procurement Support Office Frankfurt [RPSOFR] Giessenerstrasse 30 60435 Frankfurt am Main, Germany

Amendment 0001

19GE5021R0016

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

Almalucia Gallone

NAME

TEL.

GalloneA@state.gov

EMAIL

6. ISSUED BY CODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5021R0016

CONTACT: DUNS:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

01/28/2021

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __2__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to:

- Update the Attachments of this Solicitation and to add Attachment n.10 "Contract Information Sheet/ Experience Listing" and n.11 "Historical Data", both dated 02/11/2021.

- Update the table Summary of Prices to reflect the changes on the number of the Clins for the total of every year. The total price of every year corresponds to the sum of the annual Standard Services.

- Added the Paragraph B.4 Defense Base Insurance Act

- Extend the deadline for submission of proposals to the 03/03/2021

- Incorporate Questions and Answers from n.1 to n.20

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Eric N. Moore

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS : : CGFS

Base Year

2.1.1 Standard Services

2.1.2. Hourly Rates for Unscheduled Services

CLIN Description Unit of

Measure

Hourly Rate

0006.1 Maintenance Technician for

Unscheduled Work as specified in

B.2.2 of the SOW hour

0006.2 Maintenance Technician/Keysmith for

Unscheduled Work as specified in

B.2.2 of the SOW hour

0006.3 HVCA Mechanic for Unscheduled

Work as specified in B.2.2 of the SOW hour

0006.4 Electrician for Unscheduled Work as

specified in B.2.2 of the SOW hour

0006.5 Plumber for Unscheduled Work as

specified in B.2.2 of the SOW hour

0006.6 Carpenter for Unscheduled Work as

specified in B.2.2 of the SOW hour

0006.7 Painter for Unscheduled Work as

specified in B.2.2 of the SOW hour

0006.8 Refrigeration Appliance Technician for

Unscheduled Work as specified in

B.2.2 of the SOW hour

CLIN Description Unit of

Measure

Unit Price Quantity Total Price

0001 Standard Maintenance Services at

Chancery as specified in Section C of the Scope of Work month 12

0002 Standard Maintenance Services at Mitsui Housing Compound as specified in Section C of the SOW month 12

0003 Standard Maintenance Services at Chief of Mission Residence (CMR) as specified in Section C of the SOW month 12

0004 Standard Maintenance Services at

Deputy Chief of Mission Residence (DCMR) as specified in Section C of the SOW month 12

0005 Standard Maintenance Services at

Foreign Service Institute Yokohama as specified in Section C of the SOW month 12

Total Standard Services Base Year

First Option Year

2.2.1 Standard Services

2.2.2. Hourly Rates for Unscheduled Services

CLIN Description Unit of

Measure

Hourly Rate

1006.1 Maintenance Technician for

Unscheduled Work as specified in

B.2.2 of the SOW hour

1006.2 Maintenance Technician/Keysmith for

Unscheduled Work as specified in

B.2.2 of the SOW hour

1006.3 HVCA Mechanic for Unscheduled

Work as specified in B.2.2 of the SOW hour

1006.4 Electrician for Unscheduled Work as

specified in B.2.2 of the SOW hour

1006.5 Plumber for Unscheduled Work as

specified in B.2.2 of the SOW hour

1006.6 Carpenter for Unscheduled Work as

specified in B.2.2 of the SOW hour

1006.7 Painter for Unscheduled Work as

specified in B.2.2 of the SOW hour

1006.8 Refrigeration Appliance Technician for

Unscheduled Work as specified in

B.2.2 of the SOW hour

CLIN Description Unit of

Measure

Unit Price Quantity Total Price

1001 Standard Maintenance Services at

Chancery as specified in C of the Scope of Work month 12

1002 Standard Maintenance Services at Mitsui Housing Compound as specified in C of the SOW month 12

1003 Standard Maintenance Services at Chief of Mission Residence (CMR) as specified in C of the SOW month 12

1004 Standard Maintenance Services at

Deputy Chief of Mission Residence (DCMR) as specified in C SOW month 12

1005 Standard Maintenance Services at

Foreign Service Institute Yokohama as specified in C of the SOW

Total Standard Services First Option Year

Second Option Year

2.3.1 Standard Services

2.3.2. Hourly Rates for Unscheduled Services

CLIN Description Unit of

Measure

Hourly Rate

2006.1 Maintenance Technician for

Unscheduled Work as specified

B.2.2 of the SOW hour

2006.2 Maintenance Technician/Keysmith for

Unscheduled Work as specified in

B.2.2 of the SOW hour

2006.3 HVCA Mechanic for Unscheduled

Work as specified in B.2.2 of the SOW hour

2006.4 Electrician for Unscheduled Work as

specified in B.2.2 of the SOW hour

2006.5 Plumber for Unscheduled Work as

specified in B.2.2 of the SOW hour

2006.6 Carpenter for Unscheduled Work as

specified in B.2.2 of the SOW hour

2006.7 Painter for Unscheduled Work as

specified in B.2.2 of the SOW hour

2006.8 Refrigeration Appliance Technician for

Unscheduled Work as specified in

B.2.2 of the SOW hour

CLIN Description Unit of

Measure

Unit Price Quantity Total Price

2001 Standard Maintenance Services at

Chancery as specified in C of the

Scope of Work month 12

2002 Standard Maintenance Services at Mitsui Housing Compound as specified in C of the SOW month 12

2003 Standard Maintenance Services at Chief of Mission Residence (CMR) as specified in C of the SOW month 12

2004 Standard Maintenance Services at

Deputy Chief of Mission Residence (DCMR) as specified in C of SOW month 12

2005 Standard Maintenance Services at

Foreign Service Institute Yokohama as specified in C of the SOW

Total Standard Services Second Option Year

Third Option Year

2.4.1 Standard Services

2.4.2. Hourly Rates for Unscheduled Services

CLIN Description Unit of

Measure

Hourly Rate

3006.1 Maintenance Technician for

Unscheduled Work as specified

B.2.2 of the SOW hour

3006.2 Maintenance Technician/Keysmith for

Unscheduled Work as specified in

B.2.2 of the SOW hour

3006.3 HVCA Mechanic for Unscheduled

Work as specified in B.2.2 of the SOW hour

3006.4 Electrician for Unscheduled Work as

specified in B.2.2 of the SOW hour

3006.5 Plumber for Unscheduled Work as

specified in B.2.2 of the SOW hour

3006.6 Carpenter for Unscheduled Work as

specified in B.2.2 of the SOW hour

3006.7 Painter for Unscheduled Work as

specified in B.2.2 of the SOW hour

3006.8 Refrigeration Appliance Technician for

Unscheduled Work as specified in

B.2.2 of the SOW hour

CLIN Description Unit of

Measure

Unit Price Quantity Total Price

3001 Standard Maintenance Services at

Chancery as specified in C of the

Scope of Work month 12

3002 Standard Maintenance Services at Mitsui Housing Compound as specified in C of the SOW month 12

3003 Standard Maintenance Services at Chief of Mission Residence (CMR) as specified in C of the SOW month 12

3004 Standard Maintenance Services at

Deputy Chief of Mission Residence (DCMR) as specified in C of SOW month 12

3005 Standard Maintenance Services at

Foreign Service Institute Yokohama as specified in C of the SOW

Total Standard Services Third Option Year

Fourth Option Year

2.5.1 Standard Services

2.5.2. Hourly Rates for Unscheduled Services

CLIN Description Unit of

Measure

Hourly Rate

4006.1 Maintenance Technician for

Unscheduled Work as specified

B.2.2 of the SOW hour

4006.2 Maintenance Technician/Keysmith for

Unscheduled Work as specified in

B.2.2 of the SOW hour

4006.3 HVCA Mechanic for Unscheduled

Work as specified in B.2.2 of the SOW hour

4006.4 Electrician for Unscheduled Work as

specified in B.2.2 of the SOW hour

4006.5 Plumber for Unscheduled Work as

specified in B.2.2 of the SOW hour

4006.6 Carpenter for Unscheduled Work as

specified in B.2.2 of the SOW hour

4006.7 Painter for Unscheduled Work as

specified in B.2.2 of the SOW hour

4006.8 Refrigeration Appliance Technician for

Unscheduled Work as specified in

B.2.2 of the SOW hour

CLIN Description Unit of

Measure

Unit Price Quantity Total Price

4001 Standard Maintenance Services at

Chancery as specified in C of the

Scope of Work month 12

4002 Standard Maintenance Services at Mitsui Housing Compound as specified in C of the SOW month 12

4003 Standard Maintenance Services at Chief of Mission Residence (CMR) as specified in C of the SOW month 12

4004 Standard Maintenance Services at

Deputy Chief of Mission Residence (DCMR) as specified in C of SOW month 12

4005 Standard Maintenance Services at

Foreign Service Institute Yokohama as specified in C of the SOW

Total Standard Services Fourth Option Year

Base Year Total (Standard Services CLIN 0001-0005)

First Option Year Total (Standard Services CLIN 1001-1005)

Second Option Year Total (Standard Services CLIN 2001-2005)

Third Option Year Total (Standard Services CLIN 3001-3005)

Fourth Option Year Total (Standard Services CLIN 4001-4005)

Grand Total (Base Year + All Option Years)

CURRENCY OF OFFER:_______________________

Summary of Prices

Line Item Summary

Solicitation Number:

19GE5021R0016

Contract Number: Title: Tokyo - Maintenance Service Date of Solicitation:

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 BASE YEAR:

CLINS 0001 - 0014

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT

002 FIRST OPTION YEAR:

CLINS 1001 - 1014

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT

003 SECOND BASE YEAR:

CLINS 2001 - 2014

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT

004 THIRD OPTION YEAR:

CLINS 3001 - 3014

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT

005 FOURTH OPTION YEAR:

CLINS 4001 - 4014

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or, http://farsite.hill.af.mil/search.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Dept. of State Acquisition Website at http://www.statebuy.state.gov to see the links to the FAR. You may also use an Internet “search engine” to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clauses are incorporated by reference:

Clause Title and Date

(listed on the following page)

Clause Title Fill-ins

52.203-3 Gratuities (Apr 1984)

Clause Title Fill-ins

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform

Employees of Whistleblower Rights (Jun 2020)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May

2011)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013)

52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

B - Section B: Supplies or Services and Prices/Costs

Section B: Supplies or Services and Prices/Costs

B.1 Scope of Services

The Contractor shall provide personnel, supplies, and equipment, as identified in this contract and attachments, for all building maintenance services at the U.S. Embassy in Tokyo, Japan, as described in Section C: Description/Specifications/Work Statement of this contract and the attachments attached in Section J: List of Attachments.

B.2 Type of Contract

B.2.1 This is a fixed price type contract for maintenance services as defined in the Section C and the Attachments. The fixed price will include all work, including furnishing all labor, materials, equipment, and services, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit, unless otherwise specified. The scheduled work orders shall identify the listed system/equipment or other description, machine number, location, task description, for the Contractor to perform the maintenance services specified.

B.2.2 The fixed hourly rates shall include wages, overhead, general and administrative expenses, and profit. The actual amount of work to be performed, an estimate of the professional/technical effort required, the time of such performance, and the location of the property(ies) shall be authorized by the Contracting Officer. Orals orders may be necessary for emergency services however they shall be issued in writing within three business days of the oral instructions.

A task order will be issued for unscheduled services requiring over 40 hours of labor and/or emergency services needed after work hours. The fixed hourly rates per labor category shall be used to establish firm fixed-price task orders. Each task order shall be issued in advance and priced by multiplying the hourly rates by the number of hours required for services requiring over 40 hours of labor, unscheduled, and/or emergency services needed

B.3 Prices/Costs

B.3.1 Maintenance Services

(a) In consideration of satisfactory performance of all the scheduled services required under this contract, the Contractor shall be paid a fixed-price per month for Maintenance Services. No additional sums will be payable on account of any escalation in the cost of materials, equipment, or labor (unless mandated by Japanese law), or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by the maintenance plan is. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

(b) Premium pay for services required to be provided on holidays is included in the fixed prices for Maintenance Services.

(c) The Government shall provide all materials and supplies in conjunction with unscheduled and/or emergency services. The Contractor shall provide requisitions on a timely basis for all materials and supplies required to perform its duties under this contract.

(d) Premium pay for services required to be provided on after work hours and holidays is included in the firm fixed-prices.

B.3.3 Ordering The Contractor will be asked to submit a cost proposal when given a draft scope of work for additional services that are beyond the scope of the maintenance and minor repair services.

B.3.4 Offers and Payment in U.S. Dollars

(a) U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S.

dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

(b) Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in Japanese Yen.

B.3.5 The U.S. Embassy Tokyo is exempt from Japanese consumption taxes; therefore, such taxes shall not be included in the price nor charged on invoices. After receipt of the Contractor’s invoice, the Government will provide the Contractor with a signed Certificate of Tax Exemption Purchase for Foreign Establishments.

(For non-Designated Stores, please visit the following link for registration: http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/ annai/23120184.htm)

B4. Defense Base Act Insurance (DBA))

DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US $3,500.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers: https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see FAR52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found athttp://www.dol.gov/ owcp/dlhwc/lscarrier.htm. The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award. Due to the fact that Japan is on the DOL’s active waiver list, DBA insurance is not required for all personnel performing under this contract through the period 03/31/2021. DBA may become necessary after this period in case the waiver will not be extended beyond 03/31/2021.

52.212-1 Appendum - INSTRUCTIONS TO OFFERORS

A. SUMMARY OF INSTRUCTIONS. Each offer must consist of the following:

SUBMISSION OF OFFERS:

a) Each offer must consist of the following separate volumes:

Volume 1: Price Proposal

One (1) Electronic version sent via email

Volume 2: Technical Proposal

One (1) Electronic version sent via email

The information shall be in a format readable by Microsoft (MS) Word 2016, MS Excel 2016 or Adobe PDF as applicable.

b) The complete offer shall be submitted via email with the subject line "Proposal 19GE5021R0016" to the email addresses provided below and must arrive on or before March 03, 2021, 17.00 hrs. C.E.T.

Gallonea@state.gov Machendd@state.gov

(Space intentionally left blank)

NOTE: No proposals will be accepted after the time specified above.

All proposals must be sent by email. Delivery via a cloud file storage service (eg. GoogleDrive, etc.) is not allowed. In the event that the proposal is sent in multiple emails, the email shall be labeled accordingly (eg. file 1 of 2).

SUBMISSION OF QUESTIONS

Any questions pertaining to this solicitaion must be submitted via email to Ms. Alma Gallone at gallonea@state.gov, no later than 17:00 CET on February 05, 2021.

PRE-PROPOSAL CONFERENCE AND SITE VISIT

(a) A virtual Pre-Proposal Conference visit will be held on the 02 of February, at 8.30 am via Cisco Webex Meeting. The link will be shared after registration.

(b) A site visit will be held on the 3rd and 5th of February, at 10.00 am, Tokyo time at the following address:

US Embassy Tokyo 1-10-5 Akasaka, Minato-ku, Tokyo 107-8420 Japan

The Consulate cannot provide parking for any offerors who wish to attend the site-visit.

(c) Registration is essential should you wish to participate in the conference and site visit. Companies are therefore required to submit, via email:

- Full name of Participant;

- Nationality;

- I.D. number; and Copy of Photo ID at the email address gallonea@state.gov not later than 17:00 a.m. on Monday, February 01, 2021.

IMPORTANT: Contractors will receive confirmation of receipt of registration details, and the date/time that participants may visit the site.

Admittance to the site cannot be guaranteed unless the government receives your registration by this due date. Attendance is limited to no more than 2 persons per company. No substitutes or additional persons may attend the site visit. Attendees are requested to carry their their Photo ID along with them. Without Photo ID you may be refused entry to the Site.

Detailed instructions:

Proposals that are missing a significant amount of the required information may be eliminated from consideration at the Government’s discretion.

Volume 1: Price Proposal The Price Proposal shall be set forth current, accurate, and complete information as required by this solicitation. The Price Proposal shall be prepared as follows:

1. A completed solicitation, which includes the SF-1449 cover page blocks 12, 17, 19-24, and 30 as appropriate, plus any SF30's (Amendments), if any, filled-in; Failure to submit a complete proposal by the closing time and date designated in block 8 of the SF1449 may result in the proposal being deemed “late” and not considered for award. The offeror shall acknowledge all amendments by signing and returning the SF-30. Acknowledgement can only be executed by an authorized company official responsible for the offer.

2. Section 1, Pricing,

a. The offeror must insert proposed pricing into the Schedule of Services

b. Complete the Pricing Summary

c. State the currency of the offer

3. Section 5, Representation and Certifications: The offeror is required to complete all Representations, Certifications, and other Statements of Offerors or Respondents and other certifications required in Section 5.

4. SAM Registration: The offeror is required to be registered in the System for Award Management (SAM) database, in accordance with FAR 52.204-13.

5. DUNS Registration: The offeror is required to have a registered Data Universal Numbering System (DUNS), in accordance with FAR 52.204-6.

6. IRS Form W-14 (if applicable, in accordance with 52.229-12)

Volume 2: Technical Proposal

PART I – TECHNICAL CAPABILITY PROPOSAL

1. Transition Plan – Offeror shall Illustrate in detail their plan for transitioning to new contract performance during the phase-in period by describing how you will successfully perform all requirements on the contract start date. Your plan shall include as a minimum, but is not limited to:

A. A comprehensive description and complete timeline of all transition activities and key personnel necessary to begin successful performance on the performance start date, currently established on the 1st of April 2021.

B. Thorough and clear details of staff hiring processes, training processes and timelines that will be utilized to obtain adequate numbers of qualified personnel to perform to the standards stipulated in the PWS by the performance start date. Hiring processes should include details of how the offeror plans to comply with required base security and clearance procedures.

2. Strategic Plan - Provide a Strategic Plan that describes the approach you will use to successfully perform the services as described on the Performance Statement (PWS). Your plan shall include as a minimum, but is not limited to:

A. A detailed Maintenance Plan shall identify all scheduled maintenance services listed in the Statement of Work and the Attachments and shall provide a thorough and clear description of the methods, processes and procedures for ensuring the performance meets the standards of the Statement of Work. The Plan shall also identify the number of personnel (broken down in crafts) and types and quantities of equipment and supplies required for performance of the services under this contract.

B. A Quality Control plan that describes how you will monitor the standards of the service. Note that if selected for award, your Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the Service Summary as a performance objective item. The Quality Control Plan shall have a clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the PWS;

C. If any services are sub-contracted or a teaming arrangement is proposed, an explanation of how the offeror intends to coordinate performance to meet the standards of the PWS.

3. Management Plan - Provide a Management Plan that describes how your company will obtain and manage personnel and resources to successfully perform the work detailed in the PWS. Your plan shall include as a minimum, but is not limited to:

a) Detailed resumes and the experience of the key personnel working under this contract, and specifically of the Project Manager, Quality Control Manager, Safety Manager, Eletrician, plumber, HVAC Technician and Carpenter.

b) Evidence that the offeror operates an established business with a permanent address and telephone listing. The offeror shall fully demonstrate how it shall fully comply with DOSAR clause 652.242-73 Authorization and Performance (Aug 1999); If the offeror does not have authorization to do business in Japan, demonstrate how the offeror will obtain such austhorization prior to the performance start date;

c) A description of the offeror's Quality Management Plan, which shall ensure that services are rendered as specified in the PWS;

d) A process to ensure adequate types of insurance and minimum amounts of insurance coving work to be performed under the contract in accordance with Japan´'s Laws and Regulations;

e) List of subcontractors (if applicable)

4) Past Performance Information - Only references for recent and relevant contracts and/or projects are desired for past performance evaluation.

a). Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Offerors must submit recent and relevant contact information for a maximum of five (5) customers for whom have been provided.

1. To be considered recent, services must have been provided any time within the last three (3) years of issuance date of the solicitation.

2. To be considered relevant, services must be, or have been, similar scope, magnitude, and complexity as all of the services described in the PWS, performed at levels within 25% of the total estimated annual quantities stated in the Schedule of Services. The Government will consider past performance on multiple contracts/projects in addition to on an individual contract basis, but work must have been performed concurrently for no less than a 365 day period.

b). The Offeror will be responsible for contacting the past performance points of contact referenced by offerors in their proposal.

The references will be requested to complete the Past and Present Performance Questionnaire (included as an attachment to the RFP) which must be returned directly from the past performance point of contact to the Contracting Officer for purpose of evaluation.

Multiple customer contacts can be provided by offerors for the same customer.

c). For each past performance points of contact provided, offerors must provide the following information to the contracting officer:

Company/Division name/Contracting Agency/Customer Name Description of service provided (to include square footages and locations Contract number (if applicable) Contract value Period of performance Verified, up-to-date name, address, email d). If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with the same partner. If this is an initial teaming agreement, each party to the arrangement may provide a list of relevant and recent contracts performed independently from the teaming agreement. No more than five (5) total references shall be submitted.

e). Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

Note: In the case of an offeror, subcontractor, or teaming partner without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”