19GE5020R0097.pdf

19GE5020R0097

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5020R0097

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

08/18/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Wencke Jacobsen

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL jacobsenw@state.gov

8. OFFER DUE DATE / LOCAL

TIME

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

FREETCODE15. DELIVER TO

AMERICAN EMBASSY FREETOWN

SOUTHRIDGE-HILLSTATION

ATTN: GSO/WAREHOUSE

FREETOWN, SIERRA LEONE

CODE FRANK16. ADMINISTERED BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/

OFFEROR

FRANKCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY FREETOWN

SOUTHRIDGE-HILLSTATION

ATTN: FMC

FREETOWN, SIERRA LEONE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Eric N. Moore

31c. DATE SIGNED 08/18/2020

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS : : CGFS

Line Item Summary

Solicitation Number:

19GE5020R0097

Contract Number: Title: SL-FREETWON PM ON

WASTE WATER TREATMENT

PLANT

Date of Solicitation:

08/18/2020

Line Item No. Description Quantity Unit Unit Price Total Cost

001 Base year Preventive Maintenance services Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

002 Base year VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

003 Base year DBA insurance Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

1001 Option year one Preventive Maintenance services Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

1002 Option year one VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

1003 Option year one DBA insurance Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

2001 Option year two Preventive Maintenance services Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

2002 Option year two VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

2003 Option year two DBA insurance Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

3001 Option year three Preventive Maintenance services Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

3002 Option year three VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

3003 Option year three DBA insurance 0.00 EA $0.00 $0.00

Line Item Summary

Solicitation Number:

19GE5020R0097

Contract Number: Title: SL-FREETWON PM ON

WASTE WATER TREATMENT

PLANT

Date of Solicitation:

08/18/2020

Line Item No. Description Quantity Unit Unit Price Total Cost

Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

4001 Option year four Preventive Maintenance services Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

4002 Option year four VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

4003 Option year four DBA insurance Type of Contract Pricing:

Doc Ref No:

Delivery Date:

FOB:

0.00 EA $0.00 $0.00

Contents

SECTION I – THE SCHEDULE

1. Introduction

2. Objectives

3. Type of contract

4. Pricing

5. Deliverables

6. Insurance Requirements

7. Quality Assurance Plan

8. General Requirements

9. Contracting Officer´s Representative and Post Control Officer

10. Performance Criteria

11. Specifications

12. Safety, Health and Environmental Management (SHEM)

13. Maintenance Specific Details

14. STATEMENT OF WORK

16. Travel to Post

SECTION II ‐ CLAUSES

52.252‐2 ‐‐ Clauses Incorporated by Reference. (Feb 1998)

52.212‐5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders‐Commercial Items (AUG 2020)

52.217‐8 Option to Extend Services. (NOV 1999)

52.217‐9 Option to Extend the Term of the Contract. (MAR 2000)

52.229‐12 Tax on Certain Foreign Procurements (JUN 2020)

652.204‐70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

652.237‐72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015)

SECTION III – PROVISIONS

Addendum to 52.212‐1 Instructions to Offerors ‐ Instructions for Proposal Submission:

SECTION IV – EVALUATION FACTORS

52.212‐2 EVALUATION – COMMERCIAL (Oct 2014)

52.217‐5 Evaluation of Options (July 1990)

52.225‐17 Evaluation of Foreign Currency Offers (Feb 2000)

SECTION V – REPRESENTATIONS AND CERTIFICATIONS

52.212‐3 Offeror Representations and Certifications – Commercial Items (JUN 2020)

52.204‐19‐ INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

52.209‐11 – REPRESENTATION BY CORPORATONS REGARDING AN UNPAID TAX LIABILITY OR

A FELONY CRIMINAL CONVITION UNDER ANY FEDERAL LAW (FEB 2016)

52.204‐24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

52.225‐6 Trade Agreements Certificate (May 2014)

52.229‐11 Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020)

652.225‐70 – ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

DEFENSE BASE ACT ‐ COVERED CONTRACTOR EMPLOYEES UNDER THE DEFENSE BASE ACT .. 71

ATTACHMENTS:

Attachment 1 – Prices

Attachment 2 – Contract Information / Experience Listing

Attachment 3 – Form W‐14

Attachment 4 ‐ Freetown Aerial Photograph

Attachment 5 ‐ Freetown WWTP Schematic

Attachment 6 ‐ Freetown Embassy Compound Waste Water Treatment Plant Assets

SECTION I – THE SCHEDULE

1. Introduction

1.1 The United States Department of State (DOS) requires services at the unclassified clearance level, to provide waste water treatment plant (WWTP) maintenance services at the chancery Compound, U.S. Embassy, Freetown, Sierra Leone in accordance with this contract.

1.2 This is a firm fixed price contract for one base year and four (4) option years.

1.3 No security clearance is required to perform this contract.

1.4 The Overseas Buildings Operations (OBO) has a requirement to obtain WWTP maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, administrative and all associated management support functions. The WWTP treatment service contract will include but not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water‐related problems such as corrosion, scaling, general deposits, and microbiological fouling of the potable WWTP system. All work shall comply with the requirements described in the following, as a minimum:

NSF Standards (National Sanitation Foundation)

AWWA Standards (American Water Works Association) ANSI Standards

SDS Regulations

ASTM D

NFPA Codes

UL Standards

IEEE Standards

NEMA Standards

OSHA Standards

And all applicable manufacturer O&M and installation instructions/requirements.

2. Objectives

2.1 The intent of this service contract is to preserve the current piping, equipment, and other

WWTP water systems. All work shall be executed in accordance with the project SOW, approved treatment chemicals, associated contract documents and be compliant with all applicable safety, equipment and building codes and standards.

3. Type of contract

This is a firm fixed price contract. Prices are for all Contract Line Items. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the

Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4. Pricing

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228‐4 and 52.228‐5), overhead, profit and GST (if applicable).

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

Base year Preventive Maintenance services

1 Annual 1

Base year VAT (if applicable)

N/A Lot 1

Base year DBA (Defense Base Act Insurance)

N/A Lot 1

Option Year 1 Preventive Maintenance services

1 Annual 1

Option Year 1 VAT (if applicable)

N/A Lot 1

Option Year 1 DBA (Defense Base Act Insurance)

N/A Lot 1

Option Year 2 Preventive Maintenance services

1 Annual 1

Option Year 2 VAT (if applicable)

N/A Lot 1

Option Year 2 DBA (Defense Base Act Insurance)

N/A Lot 1

4.1 Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year __________/hr.

Option Year 1 __________/hr.

Option Year 2 __________/hr

Option Year 3 __________/hr

Option Year 4 __________/hr

4.2 Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four‐hour response time, must be available 24‐hours per day, 365 days a year. Submit cost for Emergency Services below. Emergency services will be billed per trip.

Option Year 3 Preventive Maintenance services

1 Annual 1

Option Year 3 VAT (if applicable)

N/A Lot 1

Option Year 3 DBA (Defense Base Act Insurance)

N/A Lot 1

Option Year 4 Preventive Maintenance services

1 Annual 1

Option Year 4 VAT (if applicable)

N/A Lot 1

Option Year 4 DBA (Defense Base Act Insurance)

N/A Lot 1

Total

Currency:

Emergency Service Rates

Base Year _______________

Option Year 1 _______________

Option Year 2 _______________

Option Year 3 _______________

Option Year 4 _______________

4.3 Currency

The currency shall be fixed and cannot be changed by modification to the contract.

The contract will be issued in the currency, the price proposal has been quoted in.

4.4 Value added tax

If applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item.

The VAT shall also be a separate cost item on all invoices.

The contractor will be reimbursed for VAT only up to the amount listed in the contract and upon presentation of proof that VAT has been paid to the host country government against a valid VAT registration number. Any refund of VAT to the contractor shall be paid to the Government to the extend the Government reimbursed the contractor for VAT payment.

4.5 Defense Base Act (DBA) Insurance

4.5.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S.

overseas contracts over US‐$10,00.00. Only the countries listed currently on the Department of Labor’s (DOL) Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas. (See website for country waivers: https:// www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm).

4.5.2 The DBA insurance may be obtained from any authorized DBA insurance broker, FAR 52.228‐3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

4.5.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the price proposal.

NOTE: There is a no DBA insurance waiver for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) for the country of Sierra Leone.

4.6 Payment

The Contractor shall submit an invoice after each preventive maintenance service has been performed.

Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any.

No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

Payment shall be made in accordance with the U.S.G. Prompt Payment Act, i.e. within 30 days after completion of service or receipt of invoice, whichever is the latter.

Invoices shall include the items listed in Section 2, FAR 52.212‐4g.1 and shall be addressed to the address, which will be specified in field 18a on page 1 of the award document.

5. Deliverables

The following deliverables shall be delivered under this contract in accordance with the following delivery schedule:

Description Ref Delivery Date Delivery to

Invoice Section I, 4.6 After each service Finance Office

Technicians Resume and training documentation

Section I ,8.9.4 20 days after award COR

6. Insurance Requirements

6.1 Personal Injury, Property Loss or Damage (Liability):

The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this Contract.

The Contractor's assumption of absolute liability is independent of any insurance policies.

The Contractor, at their own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary.

12.2 Worker's Compensation Insurance:

The Contractor agrees to provide all employees with worker's compensation benefits as reqired under local laws (see FAR 52.288‐3 "Worker's Compensation and War‐Hazard Insurance Overseas")

7. Quality Assurance Plan

7.1 This plan is designed to maintain reasonable control of an honest contractor / client relationship. It provides an effective method to promote satisfactory contractor performance and for the COR to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective SOW Para Performance Threshold

Performs services as set forth in the Statement of Work

Entire Section I, 14 All required services are performed and no more than one (1) customer complaint is received per month.

7.2 Surveillance

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

7.3 Standard

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212‐4, Contract Terms and Conditions‐Commercial Items), if any of the services exceed the standard.

7.4 Procedures

• The COR will complete appropriate documentation to record the complaint.

• If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

• If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

• The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

• If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

• The COR will consider complaints as resolved unless notified otherwise by the complainant.

• Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

8. General Requirements

8.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the Contractor.

8.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from United States Government (USG) personnel other than the Contracting Officer or Contract

Officer's Representative.

All changes to the SOW, need to be included in the contract by a contract modification issued by the Contracting Officer.

8.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional water treatment services, water treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this water treatment maintenance contract.

8.4 The Contractor’s proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the contract.

8.5 This statement of work and applicable deliverables and documents as developed by the

Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

8.6 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S.

Government. The Contractor shall limit duplication and dissemination of all U.S. Government documents and Contractor developed documents under this statement of work to/within the

Contractor’s execution team. Duplication or distribution of project documents outside the

Contractor’s team is strictly prohibited without the express written approval and authorization of the contracting officer.

Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the Contractor. All service contract documents and media shall be submitted to the

Government along with the Contractor’s service report.

8.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

8.8 The Contractor shall ensure that all Embassy/Post facilities, equipment and systems recommended for and maintained or installed by the Contractor are done so with the highest quality and cost effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The Contractor shall assure that the equipment/water treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services as practical, taking into consideration local economy and resources. The Contractor shall utilize reliability‐centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the Contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

8.9 After review of the US Government Statement of Work and provided technical data by the

Contractor, any discrepancies, errors, conflicts, etc. that are discovered by the Contractor, the

Contractor shall forward those items to the CO via written correspondence. Submittal of this written correspondence shall be completed, within 3 days upon receipt of the US Government

Statement of Work.

8.9.1 The Contractor shall provide 3 customer references of similar scope of work and US Dollar value.

8.9.2 The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub‐contractor, or Contractor's staff shall be the entirely the responsibility of the Contractor. The U.S. Embassy, will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

8.9.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the U.S. Embassy, COR and the Contractor.

8.9.4 The Contractor shall provide the technician’s resume and training documentations within

20 days of contract award.

9. Contracting Officer´s Representative and Post Control Officer

After contract award all technical questions concerning the scope and requirements of the U.S.

Embassy, WWTP service contract shall be directed to the Contracting Officer’s Representative

(COR).

The COR for this contract will be appointed at contract award.

10. Performance Criteria

10.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

US Embassy satisfaction in respect to the maintenance of water treatment systems and prompt reaction to any change in arrangements or operational requirements of the US

Embassy;

compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

best in class practices within the industry;

risk reduction for the US Embassy;

preservation of asset value; and reduction in operating costs.

The Service Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

10.2 Performance Benchmarks

The Service Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Embassy and the Service Contractor.

The Service Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors so as to enable monitoring and quality auditing of the maintenance service.

The US Embassy may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

10.3 Performance Monitoring and Reporting

The Service Contractor shall monitor its own performance against the criteria and benchmarks identified in this document, and shall provide reports when required by the US Embassy.

11. Specifications

11.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR prior to use in the service contract.

11.2 The Contractor will be responsible for submitting the manufacture specifications, SDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in English.

11.3 The WWTP water shall be maintained with the parameters specified in The Statement of

Work below.

12. Safety, Health and Environmental Management (SHEM)

The Service Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy Compound and in particular all equipment used by the Service Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Service Contractor shall have the following requirements:

Numbers (CLIN) shall include proper disposal of toxic substances where applicable.

The Service Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and MSDS sheets.

All electrical equipment and associated materials for the Services Contract comply with

UL requirements.

Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

Ensure that the Service Contractor’s personnel comply with all safety procedures and requirements

Ensure that the Service Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy on request.

Ensure the Service Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal

Protection Equipment (PPE) required for safe implementation of this contract;

Training program(s) shall be presented and must satisfy the US Embassy during the submittal process.

13. Maintenance Specific Details

13.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the

Manufacture’s maintenance specification shall prevail.

13.2 Hours of Work. The Service Contractor shall schedule all preventive maintenance during normal working hour which are defined as Monday through Friday 0800 to 1630, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays on which the US Embassy Compound is not open, or as agreed with the

US Embassy prior to commencement of the contract

14. STATEMENT OF WORK

14.1 The water treatment Contractor shall provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results.

The service contract shall

1) preserve the interior waterside of current piping, and WWTP water systems,

2) reduce operating costs and establish a cost effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling, and

3) ensure the proper operation of water treatment equipment.

14.2 The water treatment Contractor shall provide a “support service water treatment” contract. The support service water treatment contract shall involve joint responsibilities between the embassy facility management staff and the water treatment vendor.

14.3 The support service water treatment program shall consist of the embassy facility management staff conducting routine water treatment tests of the WWTP water treatment systems and emailing the results to the water treatment Contractor on a weekly basis. The

Contractor will then be responsible for conducting a technical analysis of the water treatment testing results from the embassy. The Contractor will then respond to the embassy within 24 hours to direct the embassy facility management staff to make any changes to the chemical dosages and/or equipment operations as necessary.

14.4 The water treatment Contractor shall visit the embassy on an annual basis. The Contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

14.5 The water treatment Contractor shall provide good chemicals and have a storage life expectance of at least 1 year.

14.6 The water treatment Contractor shall establish minimum and maximum control ranges for each treatment chemical and avoid unnecessary high levels of chemicals to mitigate cost and adverse chemical reactions from improper high level chemical dosage.

13.7 The water treatment Contractor shall perform the required services as described below.

Statement of Work: Waste Water Treatment Plant

I. INTRODUCTION:

The wastewater treatment package plant schematic is shown at Attachment 2, below. The plant is located at the south‐west corner of the embassy compound and is covered by a metal rain protection roof, but is open on all four sides. The plant’s operating systems are listed at

Attachment 3, below.

II. GENERAL REQUIREMENTS:

The Contractor SOW shall provide all labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. US Embassy staff may have service manuals for all equipment included in this SOW. If they do not, the Contractor shall assist Embassy Staff in obtaining the manuals.

III. SCOPE OF WORK ‐ PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be submitted to the COR for approval.

At a minimum, the following work must be done:

Waste Water Collection and Treatment Plant Preventive Maintenance:

i. MAINTENANCE DESCRIPTION:

The maintenance tasks and procedures provided below describe the checks, tests, analysis and tasks required to perform annual, semi‐annual and quarterly preventive maintenance for the wastewater collection system and treatment plant.

ii. SAFETY & SPECIAL INSTRUCTIONS:

1. Follow procedures in the O&M Manuals for specific equipment.

2. Follow site safety procedures and your supervisor’s instructions.

3. Record and report any equipment damage or deficiencies.

4. Record maintenance information.

5. Maintenance personnel shall be trained on the health hazards of working near sewage plant operations.

6. Maintenance personnel shall be trained, certified, have appropriate equipment and safety plans before and Post approval prior to confined space entry.

7. Follow the manufacturer’s instructions.

8. Wear proper protective equipment.

iii. MAINTENANCE PROCEDURES:

Listed below are preventive maintenance procedures of a typical wastewater collection system and package treatment plant. The PM frequencies should be evaluated by the Post and adjusted based on local conditions and manufacturer’s recommendations.

Wastewater Collection System

Sewage Lift Station

1. Inspect lift station in the sanitary collection system and assure that all pumps are operational, that all pump control systems are operating correctly, that on‐off floats and high‐level alarm floats are operating correctly, and that pump lead‐lag controls are operating correctly.

2. Check lift station lighting, power and ventilation systems for proper operation.

3. Check for leaks on suction and discharge piping, seals, packing glands, etc., make minor adjustments as required.

4. Disconnect the lift station pumps discharge pipe from the inlet bar screen of equalization tank, and then connect it to the existing by‐pass system.

5. Drain the wastewater from all the tanks.

6. Remove all the sludge and deposits from the tanks.

7. Wire brush, clean and power wash the lift station.

8. Remove the pumps, check and clean.

9. Check the air diffuser and clean.

10. Paint all rusted metal.

11. Connect the lift station pumps discharge pipe back to the inlet bar screen.

12. Clean‐up area and return to normal service.

13. Inspect electrical wiring for damage.

14. Check V‐belts for proper tension and wear. Replace when necessary

Pretreatment (Bar Rack and Grit Drive)

1. Check with facilities and operation staff for deficiencies.

2. Inspect the bar rack for integrity and cleanliness. Clean Bar rack and properly dispose of solid wastes if necessary.

3. Check condition and clearance of cutting knives and inspect base seal.

4. Check oil level in gearbox, add oil if necessary.

5. Wire brush and lubricate directional flow valve stem.

6. Check for rust and corrosion; scape, wire brush and spot paint as necessary.

7. Check grit pump packing for leakage.

8. Inspect grit chamber

9. Sharpen /replace comminutor blades when cutting edge is worn

10. Fill out maintenance checklist and report deficiencies.

11. Change oil in gearbox

Equalization Tank

1. Inspect the equalization tank and remove any accumulated solids from the bottom.

Inspect the submersible transfer pumps in the equalization tank and assure that all pumps are operational, that all pump control systems are operating correctly, that on‐ off floats and high‐level alarm floats are operating correctly, and that pump lead‐lag controls are operating correctly.

2. Check level sensor for proper operation and level settings

3. Check pump valves for proper setting on flow to splitter box and feed–back

4. Clean any grease and floating solids from walls and water surface of equalization tank.

5. Measure the discharge rate from the equalization tank to the aeration tank. Adjust the return weir to assure the lowest transfer rate into the aeration tank possible within the limitations of the equalization tank volume and ability to equalize post maximum daily flow rates.

6. Fill out maintenance checklist and report deficiencies.

Aeration

1. Inspect the aeration tank for evidence of proper rolling of mixed liquor suspended solids (MLSS), fine bubble production from the air diffuser heads, and even diffusion along the length of the aeration tank.

2. Measure the dissolved oxygen in the aeration tank and adjust the blower run intervals accordingly to maintain an average of 1‐2 mg/L DO.

3. Conduct a mixed liquor suspended solids (MLSS) settling test of one sample from the aeration basin and one from the effluent from the settling tank. Take readings at five, thirty, and sixty minutes.

4. Inspect the blowers for proper operation. Replace the air filters if dirty, but no less frequently than once every 6‐months

5. Visually check aeration system for even air distribution, with no dead spots

6. Check oil level in mechanical aerator gear cases. Add or remove as necessary per manufacturer’s instructions.

7. Check oil level in blower gear cases. Add or remove as necessary per manufacturer’s instructions.

8. Check for air leaks around base and fitting of blower

9. Check and inspect blower belts for wear and tension.

10. Check bolts and tighten if necessary: foundation, cylinder head, belt guard, etc.

11. Check tension, condition, and alignment of V‐belts on blower; adjust or replace as necessary.

12. Check oil level of commutator. Add or remove as necessary per manufacturer’s instructions.

13. Check the blower to make sure that belts and drives are free of obstruction and all electrical connection are complete including thermal protection if applicable.

14. Check that effluent weir trough and weir is level and set to the correct elevation and adjust if necessary

15. Check blowers at a minimum speed and listen for unusual noises

16. Check the airlift pumps operate continuously and the total pumping rate should be approximately equal to the incoming raw sewage average flow rate

17. Inspect the sludge digester (also known as the holding tank) where applicable.

Pump and clean the tank if settled sludge exceeds 75% of the depth of the tank.

Check the airflow in the digester for proper operation.

18. Scrape walls and hoppers of settling tank

19. Fill out maintenance checklist and report deficiencies.

20. Change blower / mechanical aerator / comminutor oil

Clarification

1. Inspect the clarifier for cleanliness and clean if required. Inspect the overflow weir cleanliness and uniformity of overflow along the weir. Clean the weir with a brush if required.

2. Inspect the Return Activated Sludge (RAS) airlift pump for proper operation and flow.

3. Inspect the clarifier skimmer airlift pump for proper operation and flow. Clean and adjust the pump as required.

4. Clean clarifier drive and surrounding area.

5. Fill out maintenance checklist and report deficiencies

6. Check unit for rust and corrosion; scape, wire brush and paint as required.

7. Drain and refill gearbox oil reservoir.

UV Disinfection

1. Check that surfaces between the UV radiation and the target organisms are clean, and the ballasts, lamps, and reactor are functioning at peak efficiency.

2. Check cleanliness of quartz sleeves or Teflon tubes. These may be cleaned by mechanical wipers, ultrasonic, or chemicals such as citric acid. Other cleaning agents include mild vinegar solutions and sodium hydrosulfite.

3. Clean noncontact reactor systems with sodium hydrosulfite.

4. UV disinfection system should be pilot tested prior to full‐scale operation to ensure that it will meet discharge permit requirements for a particular site.

5. Check that ballast is compatible with the lamps and adequately ventilated to protect it from excessive heating.

6. Check the UV lamp runtime and replace before 9,000 hours of use. Ensure that the quartz tube around the UV lamp is clean and free of grease.

7. Fill out maintenance checklist and report deficiencies

Chlorination

1. Inspect the disinfection chamber and tablet chlorinator for proper operation and chlorine contact time.

2. Clean chlorinator and check for leaks

3. Check water trap for proper level and bleed air.

4. Check and clean water strainers

5. Grease fittings

6. Test and calibrate equipment as recommended by the equipment manufacturer.

7. Fill out maintenance checklist and report deficiencies

8. Disassemble and clean the various components of the system, such as meters and floats.

9. nspect and clean valves and springs

10. All tanks, boxes and basins, should be drained, inspected for scale buildup, rust, corrosion, and cleaned as necessary. Any painted surfaces should be inspected for rust and corrosion, cleaned and re‐painted if necessary

Wastewater Testing and Operating Parameters

Dissolved Oxygen (DO) Goal: DO = 1.0 – 2.0 mg/L

Turn blowers off, and wait 5 – 10 minutes. Take sample from aeration basin and test immediately after sampling. If over the course of several tests during the 2‐day maintenance visit, the DO is consistently too low, increase the amount of time that blowers are running. If the DO is consistently too high, decrease the amount of time that blowers are running. The wastewater treatment plant contractor will decrease/increase blower run times by small intervals not to exceed 15‐minute increments.

Free and Total Chlorine Goal Free Chlorine = 0.5 – 1.5 mg/L

If the plant has a chlorine contact tank, test the effluent being discharged from the plant. If free chlorine residuals do not meet the goals, the wastewater treatment plant contractor will adjust the chlorination rate. If free chlorine readings are consistently above the goal, reduce the amount of chlorination. If the readings are consistently below the goal, increase the amount of chlorination.

Chlorine Contact Time Goal CT = 20 mg/L‐minutes

The wastewater treatment plant maintenance contractor will measure the flow rate of the effluent discharged from the plant at peak hour flows and will calculate the disinfection contact time of the plant (time between injection of chlorine and the discharge of the effluent from the plant). The CT is calculated by multiplying the free chlorine residual (in mg/L) by the contact time. The wastewater treatment plant maintenance contractor will notify the Facility Manager if the CT is significantly less than the goal.

Chemical Oxygen Demand (COD) Goal = 50 mg/L

The wastewater treatment plant contractor will sample the plant effluent for Chemical Oxygen

Demand (COD). If the COD significantly exceeds the goal, the cleanliness of the plant and the effectiveness of the clarifier weirs will be checked and corrected by the contractor.

Total Suspended Solids (TSS) Goal = 30 mg/L

The wastewater treatment plant contractor will sample the plant effluent for Total Suspended

Solids. If the TSS readings consistently exceeds the goal, the contractor will increase the frequency of scraping the clarifier and scrubbing the overflow weirs. The contractor will check for proper operation of the clarifier skimmer.

15. Access to Government Buildings and Standards of Conduct

15.1 The Contractor shall designate a representative who shall supervise the

Contractor’s technicians and be the Contractor's liaison with the US Embassy. The

Contractor's employees shall be on‐site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility

Manager, Contracting Officer, or the COR.

15.2 Personnel security: The US Embassy reserves the right to deny access to U.S owned and U.S.‐operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

15.3 Standards of Conduct.

15.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The US Embassy reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

15.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

15.3.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

15.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

16. Travel to Post

16.1 The contractor is responsible for meeting all visa requirements of the Host

Country.

16.2 The contractor shall request permission of the COR to travel to post not less than

14 calendar days prior to planned arrival. The contractor shall provide the following information for all travelers in their request:

16.2.1 Name of traveler (Last Name, First Name, Middle Initial)

16.2.2 The traveler’s passport issuing country, and the passport number. NOTE: passports must have 6 months of remaining validity to obtain a Sierra Leone visa.

SECTION II ‐ CLAUSES

52.252‐2 ‐‐ Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

All referenced FAR and DOSAR clauses and provisions may be accessed electronically at https://www.acquisition.gov/far/ or http:// farsite.hill.af.mil/vffara.htm

Clause Title 52.204‐13 System for Award Management Maintenance (Oct 2018) 52.212‐4 Contract Terms and Conditions‐Commercial Items (Oct 2018) 52.225‐13 Restrictions on Certain Foreign Purchases (June 2008) 52.228‐4 Workers' Compensation and War‐Hazard Insurance Overseas (Apr 1984) 52.228‐5 Insurance‐Work on a Government Installation (Jan 1997) 52.232‐40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.246‐4 Inspection of Services‐Fixed‐Price (Aug 1996)

652.242‐70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

652.242‐73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243‐70 NOTICES (AUG 1999)

52.212‐5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders‐

Commercial Items (AUG 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203‐19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113‐235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204‐23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115‐91).

(3) 52.204‐25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115‐232).

(4) 52.209‐10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233‐3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233‐4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108‐77 and 108‐78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X_ (1) 52.203‐6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203‐13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203‐15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111‐5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204‐10, Reporting Executive Compensation and First‐Tier Subcontract Awards (Jun 2020) (Pub. L. 109‐282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204‐14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111‐117, section 743 of Div. C).

__ (7) 52.204‐15, Service Contract Reporting Requirements for Indefinite‐Delivery Contracts (Oct 2016) (Pub. L. 111‐117, section 743 of Div. C).

_X_ (8) 52.209‐6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

_X_ (9) 52.209‐9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)

(i) 52.219‐3, Notice of HUBZone Set‐Aside or Sole‐Source Award (Mar 2020) (15 U.S.C.