19GE5019R0042.pdf

May 29, 2019

Subject: Request for Proposals (RFP) No.: 19GE5019R0042

Ladies and Gentlemen:

The United States Consulate General, Frankfurt, invites your company to submit a proposal under full and open competition procedures for the Roof Replacement at the Chief of Mission’s Residence in Georgetown, Guyana.

Use of the specifications and drawings for purposes other than submitting a proposal under this Solicitation is strictly prohibited. All literature and discussions pertaining to this project will be in the English language. Any translations if necessary, desired by the offerors, must be made at their expense. If you intend to submit a proposal, you should thoroughly examine all documents contained in the Solicitation Package.

The proposal must be submitted in a sealed envelope marked "PROPOSAL 19GE5019R0042,” no later than 15:00 Hrs. local time, on Tuesday, June 25, 2019, to:

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office [RPSO]

Giessenerstrasse 30 D-60435 Frankfurt Am Main Germany

Any proposal, modification, or revision, that is received after the exact date and time specified for receipt of proposals is "late" and may not be accepted. Please complete the enclosed Form SF-1442; Sections B and K, of the Solicitation document. An authorized representative of your company must sign all documents, or the proposal may be considered non-responsive. In order for a proposal to be considered, you must submit all the documents listed in Section C and L, of the Solicitation.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30 60435 Frankfurt am Main

Tel: +49 60 7535 3335 Fax: +49 69 7535 3329

Email: MachenDD@State.gov mailto:MachenDD@State.gov

This contract will be a firm-fixed-price contract and will not be adjusted due to fluctuations in the currency exchange rates

Please be advised that each offeror is responsible for furnishing complete information to its subcontractors and suppliers, such as details and quantities required by the drawings and specifications. Subcontractors and suppliers should not for any reason be referred to the American Embassy, or to the Architect.

A Pre-Proposal Conference including an inspection of the site will be held on Tuesday, May 21, 2019, at 10:00 AM, at the U.S. Embassy Georgetown, 100 Young and Duke Street, Kingston, Georgetown, Guyana, which all prospective offerors who have received a Solicitation package are invited to attend. Please refer to section L.6 for registration details.

Please ensure that you bring a copy of the solicitation with you to the conference.

The Contracting Officer reserves the right to reject any and all proposals and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding a contract, or to award the contract based upon initial proposals received without holding discussions.

Any questions regarding this Solicitation should be directed to David Machen, RPSO Contract Specialist, Tel: (+49) 69 7535 3306, or email: MachenDD@State.Gov.

Sincerely, //SIGNED//

David Cubitt Contracting Officer mailto:MachenDD@State.Gov

SOLICITATION

DOCUMENT

Roof Replacement at the CMR’s Residence US Embassy Georgetown, Guyana

Solicitation No. 19GE50-19-R-0042

US Consulate General Regional Procurement Support Office Frankfurt [RPSOFR] Giessenerstrasse 30 60435 Frankfurt am Main, SOLICITATION, OFFER, AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19GE5019R0042 SEALED BID (IFB)

X NEGOTIATED (RFP)

2. TYPE OF SOLICITATION 3. DATE ISSUED

04/26/2019

RATING

IMPORTANT -The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

7. ISSUED BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

8. ADDRESS OFFER TO

9. FOR INFORMATION EMAIL: a. NAME

David D. Machen

b. TELEPHONE NO. (Include area code)(NO COLLECT CALLS) c. EMAIL machendd@state.gov

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Section A - Solicitation, Offer, and Award Section B - Supplies or Services and Price/Costs Section C - Description/Specifications/Statement of Work Section D - Packing and Marking Section E - Inspection and Acceptance Section F - Deliverables and Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Attachments

J.1 Project Specifications J.2 Sample Administrative Documentation J.3 Supplementary Documents

Section K - Representations, Certifications and other Statements of Offerors Section L - Instructions, Conditions, and Notices to Offerors Section M - Evaluation factors for Award

11. The Contractor shall begin performance within ___15___ calendar days and complete it within ___F.1___ calendar days after receiving award, X notice to proceed. This performance period is X mandatory negotiable. ( (See _Section F.1_.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12b).

X YES NO

12b. CALENDAR DAYS

Sealed offers in original and __2__ copies to perform the work required are due at the place specified in item 8 by __15:00:00__ (hour) local time __06/25/2019 __ (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

a.

b. An offer guarantee is, X is not required.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.c.

d.

Offers providing less than __90__ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

13. ADDITIONAL SOLICITATION REQUIREMENTS:

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA - FAR (48 CFR) 53.236-1(e)

19GE5019R0042

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CONTACT: DUNS:

CODE FACILITY CODE

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

17.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified) G.4.2

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

AMERICAN EMBASSY GEORGETOWN

100 YOUND AND DUKE STREET

ATTN: OBO

GEORGETOWN

GUYANA

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return __________ copies to issuing office) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No futher contractual document is necessary.

30a.NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

David A. Cubitt 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 4-85) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

SECTION B - SUPPLIES OR SERVICES AND PRICES / COSTS

B.1 SERVICES

B.2 TYPE OF CONTRACT

B.3 CONTRACT PRICE

B.4 VALUE ADDED TAX (VAT)

B.5 DEFENSE BASE ACT (DBA) INSURANCE

B.6 ABBREVIATIONS

C Descriptions/Specifications/Statement of Work

C.1 PROJECT NAME & LOCATION

C.2 STATEMENT OF WORK

C.3 PROJECT SPECIFICATIONS

C.4 PROJECT DRAWINGS

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

D Packaging and Marking

SECTION D - PACKAGING AND MARKING

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

D.1 DUTY-FREE CLEARANCE

E Inspection and Acceptance 52.246-12 Inspection of Construction (Aug 1996)

E.1 INSPECTION OF CONSTRUCTION

E.2 SUBSTANTIAL COMPLETION

E.3 USE OF EQUIPMENT BY THE GOVERNMENT

E.4 QUALITY ASSURANCE AND CONTROL

E.5 FINAL COMPLETION AND ACCEPTANCE

F Deliveries or Performance

F.1 COMMENCEMENT, PROSECUTION & COMPLETION OF WORK (FAR 52.211-10 APR

1984)

F.2 LIQUIDATED DAMAGES (FAR 52.211-12 SEP 2000)

F.3 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

F.4 DELIVERABLES

F.5 ACCEPTANCE OF SCHEDULE

F.6 NOTICE OF DELAY

F.7 MONTHLY PROGRESS REPORT

F.8 NOTICE TO PROCEED

F.9 WORKING HOURS

F.10 EXCUSABLE DELAYS

F.11 PRE-CONSTRUCTION CONFERENCE (FAR 52.236-26 FEB 1995)

F.12 PRE-PROPOSAL CONFERENCE

FAR 52.242-14 SUSPENSION OF WORK (APRIL 1984)

FAR 52.242-15 STOP-WORK ORDER (AUG 1989)

FAR 52.242-17 GOVERNMENT DELAY OF WORK (APRIL 1984)

FAR 52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APRIL 1984)

G Contract Administration Data

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AUTHORITY OF CONTRACTING OFFICER

G.2 CONTRACT ADMINISTRATION DATA

G.3 SUPERINTENDENCE BY THE CONTRACTOR (FAR 52.236-6 APR 1984)

G.4 PAYMENT FOR CONSTRUCTION SERVICES

G.5 ADVANCE PAYMENT

H Special Contract Requirements

H.1 BOND REQUIREMENTS

H.2 INSURANCE

H.3 DEFINITIONS

H.4 OWNERSHIP AND USE OF DOCUMENTS

H.5 SECURITY

H.6 GOVERNING LAW

H.7 LANGUAGE PROFICIENCY

H.8 LAWS AND REGULATIONS

H.9 RESPONSIBILITY OF CONTRACTOR

H.10. CONSTRUCTION OPERATIONS

H.11 TEMPORARY FACILITIES AND SERVICES

H.12 SAFETY

H.13 SUBCONTRACTORS AND SUPPLIERS

H.14 CONSTRUCTION PERSONNEL

H.15 MATERIALS AND EQUIPMENT

H.16 IMPORTED MATERIALS, EQUIPMENT, AND PERSONNEL

H.17 SPECIAL WARRANTIES

H.18 EQUITABLE ADJUSTMENTS

H.19 NONCOMPLIANCE WITH CONTRACT REQUIREMENTS

H.20 ZONING APPROVALS & BUILDING PERMITS

H.21 ASSIGNMENT

H.22 AVAILABILITY OF FUNDS

H.23 ASBESTOS-CONTAINING MATERIALS RESTRICTION

H.24 PERFORMANCE OF WORK BY THE CONTRACTOR (FAR 52.236-1 APR 1984)

H.25 CONTRACTOR RECRUITMENT OF THIRD-COUNTRY NATIONALS

I Contract Clauses 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) 52.222-50 Combating Trafficking in Persons (Jan 2019) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Mar 2015) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-15 Performance and Payment Bonds - Construction (Oct 2010) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.236-15 Schedules for Construction Contracts (Apr 1984)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG 1999)

652.236-70 Additional Safety Measure (OCT 2017)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

I.1 CONTRACTOR IDENTIFICATION (JUL 2008)

J List of Attachments

SECTION J - LIST OF ATTACHMENTS

J.1 PROJECT SPECIFICATIONS

J.2 SAMPLE ADMINISTRATIVE DOCUMENTATION

J.3 SUPPLEMENTARY DOCUMENTS

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation (Jan 2017) 52.203-2 Certificate Of Independent Price Determination (Apr 1985) 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007) 52.204-8 Annual Representations and Certifications (Oct 2018) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.225-18 Place of Manufacture (Aug 2018) 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan - Certification (Aug 2009) 652.209-79 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Criminal Conviction under any Federal Law. (DEVIATION)(Sept 2014)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

K.1 AUTHORIZED CONTRACT ADMINISTRATOR

K.2 CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNs)

K.3 CERTIFICATION

L Instructions, Conditions, and Notices to Offerors and Respondents 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.215-1 Instructions to Offerors--Competitive Acquisition (Jan 2017) 52.232-38 Submission of Electronic Funds Transfer Information With Offer (Jul 2013) 52.236-27 Site Visit (Construction) (Feb 1995) 52.236-28 Preparation of Proposals - Construction (Oct 1997) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.204-7 System for Award Management (Oct 2018) 52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 SOLICITATION PROVISIONS IN FULL TEXT

L.3 MAGNITUDE OF CONSTRUCTION PROJECT

L.4 REVIEW OF DOCUMENTS

L.5 SUBMISSION OF OFFERS

L.5.4 SUMMARY OF PROPOSAL INSTRUCTIONS

L.5.5 DETAILED INSTRUCTIONS

L.6 SITE VISIT (FAR 52.236-27 FEB 1995)

L.7 PROPOSAL DUE DATE

M Evaluation Factors for Award 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

M.1 EVALUATION OF PROPOSALS

M.2 AWARD WITHOUT DISCUSSIONS

M.3 CONTRACT AWARD

001 Construction services, for the roof renovation/replacement project at the Chief of Mission Residence (CMR), U.S.

Embassy Georgetown, Guyana, including all labor,

1.00 LT

materials, equipment, overhead, other indirect costs, costs for General Liability insurance, Irrevocable Letter of Credits, and profit

Doc Ref No:

Delivery Date FOB:

002 Defense Base Act (DBA) Insurance 1.00 LT Doc Ref No:

Delivery Date FOB:

003 Value Added Tax (VAT), if required 1.00 LT Doc Ref No:

Delivery Date FOB:

SECTION B - SUPPLIES OR SERVICES AND PRICES / COSTS

B.1 SERVICES

The Contractor shall provide all materials, equipment, labor and construction services for the Chief of Mission's Residence (CMR) Roof Replacement Project. The proposed roof replacement shall comprise, but is not limited to, the removal and disposal of existing roofing, installation of a standing seam metal roof system on steep slope roof areas, and the installation of modified bitumen on the four window wells.

All work shall be performed in accordance with the specifications contained at Section J, List of Attachments, and all other documents incorporated into this contract. The Contractor is to perform the services in accordance with the terms and conditions of this contract/solicitation, and in strict conformance with the contract clauses and any special conditions contained herein.

B.2 TYPE OF CONTRACT

This is a firm fixed-price contract payable entirely in the currency indicated by the Contractor in Sub-Section B.3. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government (see Sub-Section F.10, Excusable Delays), as determined and approved by the Contracting Officer.

B.3 CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) re-

19GE5019R0042

Line Item Summary

Solicitation Number:

19GE5019R0042

Contract Number: Title: Georgetown CMR Roof Replacement

Date of Solicitation:

04/26/2019

Line Item No. Description Quantity Unit Unit Price Total Cost quired under this contract for the following firm fixed-price and within the time specified herein. This price shall include all labor, services, materials, equipment, overhead, costs for insurance, costs of obtaining Irrevoc-able Letters of Credit, profit, travel, DBA Insurance, and any other costs required to perform and complete all construction services, in accordance with the Statement of Work (SOW), drawings, specifications, and all other contract terms and conditions stated within the contract.

The cost of any materials or equipment required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price.

A Price Proposal Breakdown is provided under Section J, Attachment J.3 - Breakdown of Price Proposal. The Contractor shall complete the attachment and ensure that the total amount matches that of the total firm fixed-price proposal in the offeror’s price proposal in Section B.3.1.

If applicable, insurance required by FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), shall be part of the firm fixed-price. Any costs not priced will be included in overhead and other indirect costs.

B.3.1 Total Contract Price The Offeror shall insert their total price proposal costs as follows:

CLIN Description Price

Construction Services for the CMR Roof Replacement, Georgetown, Guyana, including all labor, equip-ment, overhead, equipment, General Liability insurance, Irrevocable Let-ter of Credits, and profit, etc.

Defense Base Act Insurance (DBA)

Subtotal

003 Value Added Tax (VAT), if applic-able

Grand Total Contract Price CLIN

001 - CLIN 003

State Currency: __________________________________________

The offeror shall clearly identify and state the currency for all costs in their price proposal. After award, the Contractor shall invoice in and payment will be made according to the currency identified in the offerror's pro-posal, unless otherwise specified by the Contracting Officer.

B.4 VALUE ADDED TAX (VAT)

If applicable, the contractor shall be responsible paying to the appropriate authority, the applicable rate of Value Added Tax. Offerors shall identify Value Added Tax (VAT) as a separate line item in Section B, CLIN 003.

To receive reimbursement for VAT, it will also be necessary for:

• The contractor to be in possession of a Guyana VAT registration number, and for this registration number to be included in all payment requests;

• The VAT shall also be reflected as a separate cost item on all invoices submitted under the resulting con-tract.

The Contractor will be reimbursed for VAT only to the extent contractor provides documentary proof that VAT has been paid to the host government against a valid VAT registration number. Any refund of VAT to the Con-tractor shall be paid to the Government to the extent the Government reimbursed the contractor for the VAT payment.

B.5 DEFENSE BASE ACT (DBA) INSURANCE

B.5 DEFENSE BASE ACT (DBA) INSURANCE

B.5.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Na-tionals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nation-als (HCNs) and Third Country Nationals (TCNs). See website for country waivers: ht-tps://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

B.5.2 The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

B.5.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

B.5.4 DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

B.5.5 Guyana is currently not included on the DOL’s active waiver list, therefore DBA insurance is required also for all workers performing on this contract.

B.6 ABBREVIATIONS

CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer's Representative DOSAR Department of State Acquisition Regulations FAR Federal Acquisition Regulations ILOC Irrevocable Letter of Credit LNTP Limited Notice to Proceed SOW Statement of Work QTY Quantity

Section C- Descriptions/Specifications/Statement of Work

C.1 PROJECT NAME & LOCATION

The Contractor shall furnish and install all materials required by this contract for construction services in sup-port of the Department of State's (DoS) Mission:

- Project Id: Chief of Mission's Residence (CMR) Roof Replacement

- Location: Georgetown, Guyana

C.2 STATEMENT OF WORK

C.2.1.0 INTRODUCTION

C.2.1.1 The American Embassy in Georgetown (Embassy) has a requirement to obtain Construction Ser-vices for replacing the roof on the Chief of Mission Residence. The proposed roof replacement shall comprise the removal of the existing roofing and installation of a standing seam metal roof system.

C.2.1.2 The Contractor shall provide construction personnel as needed to complete the services that meet the technical requirements in this Statement of Work (SOW). It is expected that the Contractor shall partner closely with Embassy personnel and Overseas Buildings Operations (OBO).

C.2.2.0 SCOPE OF WORK

C.2.2.1. Roof replacement and roof related repairs of the existing Chief of Mission Residence in Geor-getown, Guyana. The work includes, but is not limited to, the following:

C.2.2.1.1. Main House Design Base Roof Systems:

C.2.2.1.1.1.Steep Slope Roof Areas: Standing Seam Metal Roof System:

a. Removal and disposal of existing clay tile, wood battens and underlayment down to the existing wood deck.

b. Repair of existing plywood roof deck.

c. Installation of self-adhereing underlayment.

d. Installation of new sheet metal standing seam roof panels.

e. Installation of new flashings at penetrations, curbs, walls, and perimeters.

f. Reinstallation of existing gutters and downspouts.

1. Replace downspouts with new 4" and drop-ins

g. Touch-up painting of fascia and walls where work is performed.

h. Replace exterior gypsum soffit on lower roof levels

1. Repair and paint soffit along upper roof level

i. Replace existing 1'x2' soffit vents along upper roof level (10)

C.2.2.1.1.2. Window Wells (4): Modified Bitumen (Direct to new wood deck)

a. Removal and disposal of existing mortar set tiles, wood decking & Framing.

b. Replacement of wood framing and decking to provided 2% slope and minimum 8” base flashing heights and window sill.

c. Installation of 30# Felt Paper meeting ASTM D4869 nailed to plywood roof sheathing.

d. Installation of base sheet and cap sheet (two ply) cold applied modified bitumen roof system.

e. Installation of new flashings at penetrations, walls, and perimeters.

f. Modification to existing equipment, as necessary.

C.2.2.2 SUBMITTALS:

C.2.2.2.1. Detailed project schedule showing work phasing and proposed daily progress.

C.2.2.2.2. Applicator's License Certificate: Roofing material manufacturer's agreement indicating date applica-tion was approved and expiration date.

C.2.2.2.3. Shop Drawings of all specific waterproofing details.

C.2.2.2.4. Material manufacturer's product data sheets, written approval/acceptance of specified tests for project, fastener pattern layout, details, insulation, and all related materials based upon existing site conditions.

C.2.2.2.5. Manufacturer’s warranties that are to be issued upon project completion.

C.2.2.3 SUBSTITUTIONS AND PRODUCT OPTIONS:

C.2.2.3.1. Contractor's Representation: Request for substitution constitutes a representation that Contractor:

C.2.2.3.1.1. Has investigated proposed product and determined that it is equal to or superior in all respects to that specified.

C.2.2.3.1.2. Shall provide same warranties for substitution as for product specified.

C.2.2.3.1.3. Shall coordinate installation of accepted substitution into Work and make such other changes as may be required for Work to be complete in all respects.

C.2.2.3.1.4. Waives all claims for additional costs, under his responsibility, related to substitution which sub-sequently becomes apparent.

C.2.2.3.1.5. If substitution is not approved or accepted, Contractor shall furnish specified product.

C.2.2.4 QUALITY CONTROL:

C.2.2.4.1. The Government has the right to inspect and test all services, to the extent practicable at all times and places during the work. The Government may perform full time quality assurance inspections [QAI] and tests during construction to confirm the work is installed according to the Contract Documents.

C.2.2.4.2. Maintain quality control over suppliers, manufacturers, products, services, site conditions, and work-manship to produce work of specified quality.

C.2.2.4.3. Contractor shall be approved by manufacturer to perform the work for the specified guarantee peri-od.

C2.2.4.4. The Contractor shall be responsible for the following construction inspections and tests:

C.2.2.4.4.1. Concrete Design & Mix tests

C.2.2.4.4.2. Membrane Seam Adhesion Test

C.2.2.4.4.3. Manufacturer’s Warranty Inspection

C.2.2.5 STORAGE OF MATERIALS:

C.2.2.5.1. Proper storage of materials is the sole responsibility of Contractor. Protect all materials susceptible to moisture including, but not limited to, all roll goods, insulation, cant strip, wood, and plywood in dry, above ground, watertight storage. Keep all labels intact and legible, clearly showing the product, manufacturer, and other pertinent information.

C.2.2.5.2. Store materials on site. Cover and protect materials subject to damage by weather, including during transit. Stored materials shall be available for inspection.

C.2.2.5.3. Store flammable and volatile liquids in sealed containers located a minimum of 20 feet from exist-ing buildings.

C.2.2.5.4. Liquid products shall be delivered sealed, in original containers. Store roll goods in an upright posi-tion.

C.2.2.5.5. Distribute material, debris, and equipment over the roof deck to avoid damage to the structural deck.

Place materials and equipment to be stored on the roof as nearly direct over structural members as can be de-termined. Secure equipment, material, and debris on the roof to prevent movement by wind or other elements.

C.2.2.7 PROJECT PROCEDURES:

C.2.2.7.1. Owner will occupy premises during entire period of construction for the conduct of normal, daily operations. Cooperate with Owner's Representative in all construction operations to minimize conflict and to fa-cilitate Owner usage.

C.2.2.7.2. Contractor shall conduct his operations so as to ensure least inconvenience to Owner's operations.

C.2.2.7.3. Contractor shall take precautions to avoid excessive noise or vibration that would disturb Owner's operations. When directed by Owner, Contractor shall perform certain operations at designated time of day or night in order to minimize disturbance to Owner's operations.

C.2.2.7.4. Contractor shall take all necessary precautions to assure a watertight condition in the operation por-tion of the building during construction.

C.2.3.0 CONTRACT ADMINISTRATION

C.2.3.1 The Contractor shall not conduct any work that is beyond this Statement of Work unless directed in writing by the Contracting Officer (CO). Any work done by the Contractor beyond this SOW without direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

C.2.3.2 The Contracting Officer shall provide a Notice to Proceed (NTP) to the Contractor. No work shall be initiated until the NTP is issued by the CO.

C.2.3.3 The Government has the right to inspect and test all services called for by the contract, to the ex-tent practicable at all times and places during the term of the contract. The Government may perform quality as-surance inspections (QAI) and tests during construction to confirm the work is installed according to the State-ment of Work.

C.2.4.0 RESPONSIBILITY OF THE CONTRACTOR

C.2.4.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the co-ordination of all construction and other services furnished under this contract. The Contractor shall, without ad-ditional compensation, correct or revise any errors or deficiencies in its construction and other services.

C.2.4.2 The Contractor shall identify a Project Site Manager who shall be responsible for the overall man-agement of the project and shall represent the Contractor on the site during construction. The Project Site Man-ager shall be approved by the Contracting Officer’s Representative (COR).

C.2.4.3 The Contractor is responsible for safety and shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

C.2.5.0 CONSTRUCTION REQUIREMENTS

C.2.5.1 All materials and equipment incorporated into the project shall be new. The Contractor shall trans-port and safeguard all materials and equipment required for construction. Obtain primary roofing products and flashings from a single manufacturer which has successfully produced these materials for ten years.

C.2.5.2 The Contractor will be permitted to use limited areas within the compound for operation of his construction equipment and temporary facilities. The Contractor is responsible for obtaining any additional off compound storage areas required.

C.2.5.3 The Contractor shall be responsible for connection of temporary utilities to existing utilities in-cluding water, power, and telephone lines. All temporary connections to local water, power and telephone lines shall be coordinated with the Embassy.

C.2.6.0 CRITERIA

C.2.6.1 The Contractor shall construct the roof replacement project in accordance with U.S. codes and standards. The Government will review and comment on the Contractor’s submissions using the following codes and standards:

• Underwriters Laboratory Requirements for roof assembly flame spread and smoke developed

• Factory Mutual wind uplift requirements

• National Roofing and Contractors Association, Roofing and Waterproofing Manual

• Sheet Metal and Air Conditioning Contractors National Association for roof system details

• American Society for Testing & Materials, roofing, waterproofing & bituminous materials

• Uniform Building Code, to include structural load and roof drainage requirements

• International Building Code

C.3 PROJECT SPECIFICATIONS

The Project Specifications and Statement of Work are attached in Section J. Any inconsistency in the contract requirements shall be resolved by giving precedence in the order outlined in Section I, FAR 52.215-8 - Order of Precedence - Uniform Contract Format; however, any inconsistencies in respect to the Project Drawings and

Specifications shall be governed by FAR 52.236-21.

C.4 PROJECT DRAWINGS

Project Drawings are provided in Section J, Attachment J.1.3. In case of differences between small and large-scale drawings, the latter shall govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all portions of the work.

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR, who will be appointed at the time of contract award, is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation re-quired by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice ap-proval (except for the final invoice, which must be approved by the Contracting Officer), and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, random inspection of Contractor performance to ensure compli-ance with contract specifications and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. The COR is not authorized to alter the contract's terms, or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract.

Section D- Packaging and Marking

SECTION D - PACKAGING AND MARKING

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of ex-cise tax.

(End of clause)

D.1 DUTY-FREE CLEARANCE

In accordance with procedures described in Section H.16, if applicable, duty-free clearance shall include all imported materials, equipment. All shipping containers or otherwise, shall be labeled as follows:

ATTN: Customs & Shipping (CONTRACT 19GE50-19-C-XXXX) to be completed by the Contractor Items shall be marked as “Diplomatic Cargo”.

D.1.1 Material Shipping/Customs Clearance

Material Shipping/Customs Clearance Materials for the CMR Roof Replacement shall be shipped to:

U.S. Embassy warehouse 100 Young and Dukes Streets, Kingston Georgetown Guyana

D.1.2 Free Entry of Goods

To obtain a free entry for the goods the contractor shall provide the COR with the following documentation twenty (20) days prior to the arrival of goods:

- Detailed description of goods (including number of crates)

- Approximate weight

- Approximate value of goods

- Mode of shipment

The Contractor shall provide an Advance Notice to the U.S. Embassy shipping office twenty (20) calender days before any shipment is to be made.

D.1.3 Customs Clearance and Delivery

The Contractor shall estimate a reasonable number of days for custom clearances and delivery. Should the con-tractor fail to provide any required paperwork for the custom clearance process to the U.S. Embassy Geor-getown shipping office and the custom clearances procedure is delayed, the contractor shall be required to pay any additional costs occurred (storage fees).

Section E- Inspection and Acceptance

52.246-12 Inspection of Construction (Aug 1996)

(a) Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not-

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract re-quirement, nor is the inspector authorized to change any term or condition of the specification without the Con-tracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reas-onably needed for performing such safe and convenient inspections and tests as may be required by the Con-tracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appro-priate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may-

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by re-moving it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

(End of clause)

E.1 INSPECTION OF CONSTRUCTION

The Contractor is required to maintain an adequate inspection system that ensures all contractual obligations are meet under the terms and conditions of the contract. The Contractor must maintain inspection records and make them readily available to the Government upon request of the Contracting Officer or the Contracting Officer's Representative (COR), in accordance with FAR 52.246-12.

E.2 SUBSTANTIAL COMPLETION

Please see the following definitions below:

E.2.1 Substantial Completion The stage in the progress of the work as determined and certified by the Contracting Officer or Contracting Of-ficer’s Representative (COR) in writing to the Contractor, on which the work or a portion thereof designated by the Government is sufficiently complete and satisfactory, in accordance with the requirements of the Contract Documents, that it may be occupied or utilized for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) Do not interfere with the intended occupancy or utilization of the work, and;

(2) Can be completed or corrected within the time period required for final completion.

E.2.2 Date of Substantial Completion Inspection The date determined by the Contracting Officer or Contracting Officer’s Representative (COR) of which sub-stantial completion of the work has been achieved.

E.2.3 Request for Substantial Completion Inspection The Contractor shall give the COR at least 15 days advance written notice of the date the work will be substan-tially completed and ready for inspection and tests. The inspection and tests will be started not later than the date specified in the aforesaid notice unless the COR determines that the work is not ready for inspection and so informs the Contractor.

E.2.4 Use and Possesion upon Substantial Completion The Government shall have the right to take possession of and use the work upon substantial completion there-

of. Upon notice by the Contractor that the work is substantially complete and verification thereof on the basis of an inspection by the COR and any required tests, the COR shall furnish the Contractor a Certificate of Substan-tial Completion, accompanied by the Schedule of Defects enumerating items of work remaining to be per-formed, completed or corrected before final completion and acceptance. However, failure of the COR to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract.

The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

E.3 USE OF EQUIPMENT BY THE GOVERNMENT

The following sections below describe the use of equipment by the Government in performance of the contract requirements.

E.3.1 Right to Use The Government may take over and operate, with Government employees, such equipment as is necessary for heating or cooling such areas of the building as require the service, and other equipment such as elevators, elec-trical, plumbing and mechanical systems, as soon as the installation is sufficiently complete to permit opera-tion.

E.3.2 Notice The COR will advise the Contractor in writing, prior to the use of the equipment, which items of equipment will be operated, and the date and time such operation shall begin.

E.3.3 Effect on Warranties The COR will advise the Contractor in writing, prior to the use of the equipment, which items of equipment will be operated, and the date and time such operation shall begin.

E.4 QUALITY ASSURANCE AND CONTROL

A principal factor of performance on a project is the Contractor’s control of the quality of workmanship. The Contractor shall establish and maintain a project-specific Quality Management Program (QMP) which defines and implements a quality system. The quality system is a documented organizational process which describes responsibilities, procedures, and resources for providing quality control and quality assurance on a project. Ef-fectiveness of the QMP is achieved through adequate planning, forceful direction, and checking in the sense of measurement and evaluation. The QMP applies to the control of quality throughout all areas of contract per-formance.

E.4.1 Quality Management Program The Contractor’s QMP shall be Facility Management Office (COR)-approved to provide employees, consult-ants, and/or joint-venture partners with established, uniform procedures for production of project data and docu-ments throughout the construction process. Principal functions of the QMP are the following:

E.4.1.1 Quality Control (QC) Operational techniques and activities that are used to fulfill requirements for construction quality.

E.4.1.2 Quality Assurance (QA) Documentation of planned and systematic actions required to provide confidence that construction services provided are based on project requirements and satisfy stated requirements for quality.

E.4.2 Audits After award of the Contract The Government may perform audits of the Contractor’s QMP to periodically assess conformance with the

QMP in accordance with the provisions of Section E of the contract. Disapproval of the program, or major por-tions, may be cause for a delay in progress of the project’s development or, in some cases, withholding accept-ance of the Contractor’s performed services. The Government may examine the Contractor’s existing quality system prior to award of this contract as part of a pre-contract assessment, in order to determine the ability of the Contractor to satisfy the “quality” requirements of this contract.

E.4.3 Agreement on Quality Assurance The Contractor shall develop a clear understanding with all his consultants on quality assurance matters for which the contractor are responsible, and the quality assurance program of the contractor shall be integrated with that of the Contractor of record.

E.4.4 QMP Submittal Requirements The QMP shall be structured and developed to include the following minimum requirements:

E.4.4.1 Organizational Structure The Contractor shall define and submit a QMP organizational structure within 15 days of contract award, including charts and a description of responsibilities of key persons who will perform the services. Persons responsible for interface with the Government, including the security manager and QMP Manager must be identified. A separate list should also include all team members, in-cluding consultants with telephone and email addresses.

In addition to the submittal of a Quality Management Plan within fifteen (15) calendar days after con- tract award, the Contractor shall also submit a preliminary Quality Management Program as part of their proposal (See L.5.5.3 (E)).

E.4.4.2 Quality Policy The Contractor shall have a stated corporate quality policy. This policy shall be consistent with the Contractor’s quality policy in the QMP. Necessary measures shall be taken by the Contractor to en-sure that the corporate quality policy is understood, implemented, and maintained by all employees of the Contractor and the Contractor’s subcontractors.

E.4.4.3 Building Standards Construction must comply with the building codes and standards as detailed within the project drawings and specifications in addition to conforming to each volume, as applicable, of the 2009 International Code Council body of codes. Inconsistencies among codes and standards shall be brought in writing to the attention of the COR. The COR will resolve any inconsistencies.

E.4.4.4 Other Procedures Other procedures shall address construction management, procurement activities, construction management, quality records, and audits.

E.4.4.5 Security and Communications Interface The Contractor’s QMP shall provide for integration of security and communications requirements into the project.

E.4.4.6 Checking, Coordinating, and Integrating Drawings Quality Control procedures shall be established to ensure individual drawings and other documentation have been checked and that all documentation, including that of the supporting disciplines (e.g., civil, structural, mechanical, electrical) have been coordinated and integrated. Deficiencies, ambi-guities, conflicts, and inconsistencies shall be corrected prior to construction.