19G5025Q0011_FY2025 RFQ - Vehicle purchase - V2.pdf

SOLICITATION

for

Vehicle purchase General Services Office.

SOLICITATION No:19GB5025Q0011

US Embassy Libreville ATTN : Contracting Officer BP. 4000 Sablière Libreville – GABON.

GENERAL

The U.S. Embassy in Libreville has a requirement for the purchase of one non-tactical vehicle.

Please note that this is a this is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

The solicitation/contract will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2024-05.

Offers are due by Monday May 12, 2025, at 10:00 a.m., local time.

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time (In pdf and Microsoft Excel formats). The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

All responsible sources may submit an offer that shall be considered.

PRICING TABLE

CLIN

Description Quantity UOM Unit Price Total

001 Toyota Prado/Fortuner/Land Cruiser or equivalent

1 Each

002 Shipping 1 All https://www.acquisition.gov/far/subpart-12.6#FAR_Subpart_12_6

PRODUCT SPECIFICATIONS

Detailed Description:

The General Services Office (GSO) would like to purchase three vehicles. The Pricing table on page 2 includes 4 vehicles. Please note that the Government will choose between CLIN 003 and 004, then will make a selection based on the item that will be in the best interest to the Government.

CLIN 001. Toyota Prado/Fortuner/Land Cruiser or equivalent

1. Vehicle Specifications

The vehicle should meet or exceed the following technical requirements:

• Make/Model: Toyota Fortuner, Toyota 4Runner, or equivalent

• Model Year: Manufactured after 2024

• Color: White or Black

• Transmission: 6-speed automatic

• Body Type: 5-door model

• Seating Capacity: 7-seater

• Drivetrain: 4X4 (Four-Wheel Drive)

• Fuel Type: Diesel

2. Standard Features

The vehicle must include the following features:

• Keys: Two (2) electronic keys

• Windows: Electric power window system

• Glass: Tinted glass for privacy and UV protection

• Locking System: Central locking system

• Security Features: Security system with alarm

• Braking & Safety:

o Third brake light o Fog lights o Reverse camera for enhanced visibility

• Exterior Enhancements:

o Lateral running boards for ease of access o Snorkel for improved off-road capability o Tow hitch for towing capability o Electric 12-volt winch o Bumper lights for additional illumination

• Wheels & Tires:

o Steel or alloy rims o All-terrain tires suitable for varied road conditions

3. Additional Requirements

• The vehicle should be brand new and free from defects.

• A manufacturer’s warranty should be included.

• Delivery should be within four months after contract award.

• Compliance with all local and international road safety and emission standards.

• The supplier must provide full documentation, including registration papers, owner’s manual, and service warranty information.

• Spare tire, tool kit, recovery kit, and vehicle emergency kit included within the offer

• The Contractor shall provide the Repair and maintenance manual.

Quotations shall be in US Dollars for overseas vendors and Franc CFA for local vendors.

Type of Offer: Open Market.

Set-aside restrictions? There are no set-aside restrictions for this procurement.

Meet or Exceed?

Award type:

Evaluation criteria :

NAISC Code :

PSC Code :

Offer validity:

Warranty:

Delivery:

Offers shall be similar or equal to the requested specifications described herein.

Firm-fixed price type of Government Purchase Order.

lowest price, technically acceptable.

336110 – Automobile Manufacturing.

2310 – Passenger motor vehicle.

30 days after closing date of this solicitation.

Minimum of three years.

within 30 days

Deliver CIF to Post:

LBV # Contract number American Ambassador American Embassy BP. 4000 – Tel: +241 11 45 71 00 Libreville GABON

(DIPLOMATIC CARGO)

Email: LibrevilleShippingandCustoms@state.gov mailto:LibrevilleShippingandCustoms@state.gov

Shipping:

All quotations/proposals shall include shipping freight, as designated on the contract instrument. Vehicles shall ship FCL.

Bill of Lading shall be labelled as follows:

Consignee:

LBV # Contract number American Ambassador American Embassy BP. 4000 – Tel: +241 11 45 71 00 Libreville GABON

(DIPLOMATIC CARGO)

Email: LibrevilleShippingandCustoms@state.gov

Notify: SAME AS Consignee information.

Please note that for all incoming shipment to Gabon, the contractor shall provide the following documents:

• BIETC (Bordereau d’Identification Electronique des Cargaisons) ;

• Bill of Lading or express release (preferred method);

• Certificate of Origin; and

• Warranty documents.

mailto:LibrevilleShippingandCustoms@state.gov

Contract Clause

Applicable FAR clauses: The selected offeror must comply with all applicable FAR clauses, the full text of which may be accessed electronically at https://www.acquisition.gov/far.

Contracting Authority: This request for quotation does not constitute a contract with the U.S Government. Per FAR 1.602, the sole representative of the Government authorized to enter into an agreement is a warranted Contracting Officer. The selected Offeror must ensure that a valid obligating document (e.g. Government Purchase Order) signed by a Contracting Officer is in place before commencement of work or delivery of items. Any and all modifications after the commencement of work or delivery of items must, likewise, be authorized by a Contracting Officer.

FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and a statement regarding any addenda to the clause.

FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025) applies to this acquisition. It also encompasses the below clauses:

• (5) 52.204-10,

• (7) 52.204-14 (ONLY APPLICABLE TO U.S. FIRMS),

• (8) 52.204-15 (ONLY APPLICABLE TO U.S. FIRMS),

• (9) 52.204-27,

• (12) 52.209-6,

• (32) 52.222-19,

• (39) 52.222-50,

• (51) 52.225-13,

• (55) 52.226-8,

• (57) 52.232-29,

• (59) 52.232-33.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204- 7 (b)(1).

Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. Please note that an Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

https://www.acquisition.gov/far http://www.acqnet.gov/far https://www.acquisition.gov/far/52.212-4#FAR_52_212_4 https://www.acquisition.gov/far/52.212-5#FAR_52_212_5 https://www.sam.gov/

Solicitation Provisions

The provision at 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. (Sep 2023) applies to this acquisition and a statement regarding any addenda to the provision.

Award will be made to the lowest priced, technically acceptable offeror.

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose total quote on all items is deemed to be the Lowest Priced Technically Acceptable quote.

The final contract award will be based on a combination of factors - a combination of price, compliance review and technical acceptability.

A - Compliance review:

The Government will perform an initial review of proposals / quotations received to determine completeness and compliance with the terms of the solicitation to include:

1. Proof of SAM registration to include the SAM UEI number.

2. All offerors must include a completed copy of FAR 52.212-3, Offeror

Representations and Certifications - Commercial Items with their offer. If you have completed the annual representations and certifications electronically at www.sam.gov, the offeror does not need to complete the FAR clause in the solicitation but should state this in its proposal.

3. The offeror shall fill out the below clauses and include them with its offer:

FAR 52.204-24 - FAR 52.204-26.

4. The offeror shall fill in attachment 1 “Certification regarding compliance with applicable federal anti-discrimination law”.

B - Technical Acceptability:

Technical Acceptability is met if the vendor meets the minimum requirements of the solicitation. In this particular case, we expect contractor to provide vehicles similar or equal to the ones provided herein. Delivery timeline, Warranty and after-sales support will also be taken into consideration for technical acceptability.

http://www.sam.gov/

C - Price offers will be evaluated in accordance with FAR 13.106-3(a) to ensure it is fair and reasonable.

1. Completeness: All price information/data required in the RFQ has been submitted in accordance with the solicitation pricing instructions.

2. All CLINs as stated in the solicitation are priced and proposed prices are inserted in the appropriate blank spaces.

3. The price breakdown is submitted utilizing the designed tables provided under Product required & Pricing table. If the proposal DOES NOT have a price breakdown, the proposal will be considered incomplete and will be ineligible for an award.

4. Reasonableness: Price is fully justified and supported and is considered fair and reasonable under current market conditions. Reasonableness may be determined by one or more of the proposal analysis techniques identified in FAR 13.106-3(a)(2).

The Contracting Officer may either make a responsibility determination without requesting any additional information or require the offeror to provide information to substantiate that it satisfies the general responsibility standards of FAR 9.104-1. In determining responsibility the offeror shall be prepared, upon notification from the contracting officer, to provide the necessary information/documentation to be determined responsible. The Contracting Officer may consider an offeror’s inability to promptly respond to a request for information as an indication the offeror is non-responsible since FAR 9.103(c) obligates prospective contractors to affirmatively demonstrate their responsibility.

DOSAR PROVISIONS AND CLAUSES

The following DOSAR provisions/clauses will also apply to this acquisition:

652.206-70, Competition Advocacy/Ombudsman;

652.214-71, Authorization to Perform;

652.225-70, Arab League Boycott of Israel;

652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended;

652.242-70, Contracting Officer’s Representative; and, 652.243-70, Notices.

Point of Contact

If there are any questions regarding this request for quotation, please contact:

PRIMARY POINT OF CONTACT:

Nathaniel Rudy Contracting Officer Phone: 00241 01 45 72 61 Fax: 00241 01 45 71 05 rudynr@state.gov

SECONDARY POINT OF CONTACT:

Judith Abourou Contract Assistant Phone : 00214 01 45 72 76 Fax : 00241 01 45 71 05 AbourouJH@state.gov mailto:rudynr@state.gov mailto:AbourouJH@state.gov