ATTACHMENT A3 SOW-Weber Guard House.pdf

ATTACHMENT A3 – Specifications SOW – RFQ19FR6326Q0075

UNCLASSIFIED

STATEMENT OF WORK FOR

Guardhouse Booth Replacement

Location:

Weber, 75116, Paris

Client:

Embassy of the United States of America in Paris

Date:

August 6 , 2026

SENSITIVE BUT UNCLASSIFIED

U.S. Department of State Bureau of Overseas Buildings Operations Statement of Work (SOW) Paris Existing (E) Guard Booth (GRDB) May ,2026 Minor Construction Improvements (MCI) Construction Phase Services Page 2 of 8

I. GENERAL NOTES:

a) Purpose and Overview

The U.S. Embassy in Paris requires the replacement of an existing guardhouse booth at the above-referenced property. The Contractor shall remove the existing booth, prepare the site, and coordinate the delivery and installation of a new guardhouse booth, in accordance with this Scope of Works, referenced specifications, and general contract conditions.

b) Contractor Responsibilities

The Contractor shall provide all labor, materials, tools, equipment, transportation, daily site supervision, and all associated items required to complete the works in full compliance with:

• This Scope of Works and any associated drawings/specifications.

• Applicable U.S. Government safety standards.

• Applicable French and European building, electrical, and occupational safety regulations.

c) Site Visit and Verification

The Contractor shall visit the site prior to submitting a proposal. The Contractor shall verify existing conditions, access constraints, and utility locations. Any discrepancies or conflicts shall be reported in writing to the COR before bid submission.

d) Submittals and Approvals

Before any work begins, the Contractor shall submit to the COR for review and approval:

• Detailed shop drawings for the new booth, including dimensions, foundation/fixing details, door and window layouts, and internal fit-out.

• Product data sheets and technical specifications for the booth, electrical components, finishes, and any HVAC or heating equipment.

• A Safety and Health Protection Plan (PP SPS – Plan particulier de sécurité et de protection de la santé).

• No work shall commence until the COR approves the relevant submittals.

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SENSITIVE BUT UNCLASSIFIED

e) Occupancy and Protection of Property

The property will remain occupied during the works. The Contractor shall:

• Minimize noise, dust, and disruption.

• Protect all existing structures, finishes, fencing, railings, landscaping, and utilities from damage.

• Maintain safe access for occupants and visitors at all times.

• Any damage caused by the Contractor shall be repaired at the Contractor’s expense and to the satisfaction of the COR.

f) Working Hours

Standard working hours are:

• 09:00 – 12:00 and 13:00 – 17:00, Monday through Friday.

• Work is prohibited on U.S. and French public holidays.

• Any request for work outside these hours shall be submitted in advance in writing and approved by the COR.

g) Safety Requirements

The Contractor shall implement and enforce all applicable safety requirements, including but not limited to:

• U.S. Army Corps of Engineers EM 385-1-1 Safety and Health Requirements Manual.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

• U.S. Occupational Safety and Health Standards (OSHA 29 CFR 1910) https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_n umber=1910;

• French occupational safety and health laws and regulations.

• When requirements differ, the more stringent standard shall apply.

• The Contractor shall ensure all workers are trained and equipped (PPE) and that lifting operations

(crane/boom truck) follow approved lifting plans.

h) Duration

The estimated duration of the works (on-site) is three (3) working days, excluding any lead time for booth fabrication and approvals. The Contractor shall submit a detailed schedule for COR approval.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910

Paris Existing (E) Guard Booth (GRDB) May ,2026 Minor Construction Improvements (MCI) Construction Phase Services Page 4 of 8

II. SCOPE OF WORK

The project consists of three main phases:

1) Removal of existing booth

2) Site preparation

3) Coordination of delivery and installation of the new booth, with utility connections as specified.

I. EXISTING BOOTH REMOVAL

a) Transfer of existing booth to Raphael

• Safely disconnect and isolate all electrical and communication services serving the existing booth.

• Protect the existing booth and transfer to new location 12 Av. Raphaël 75016, Paris ( See Scope

“Raphael”), using appropriate lifting equipment ( boom truck or crane), in accordance with safety regulations and any local authority requirements for lifting operations.

• Protect nearby structures, fences, gates, guard rails, and finishes during removal.

b) Electrical Components

• All associated booth electrical components (interior and exterior lighting, conduits, local panel/fuses if redundant, communications equipment, power outlets) will be disconnected by the in-house embassy team. The final disconnection of the power source shall be verified before contractor relocates the guard house.

c) Disposal

• Any remaining debris, and related materials shall be taken off site, in accordance with local refuse and urban, and highway regulations.

• Provide disposal certificates if requested by the COR.

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II. SITE PREPARATION

The Contractor shall:

a) Concrete Slab / Base Preparation

• Clean the existing concrete slab or foundation to remove dirt, loose materials, and any obstructions.

• Verify that the slab is flat, level, stable, and free of vegetation, trees, or obstacles that could interfere with proper seating and fixing of the new booth.

• If required, provide minor surface adjustments or local leveling (e.g., shimming, leveling compound, or concrete pads) to ensure proper installation.

b) Electrical and Communications Provisions

The Contractor shall not carry out final connections to live electrical circuits or communications systems.

All such connections, terminations, and energization will be performed by the Embassy’s in house electrical/technical teams (FAC/ESO). The contractor will prepare electrical connections to a suitable point for reconnection by FAC/ESO, including:

• Provision for minimum two (2) 220V electrical outlets (plugs) within the booth.

• Provision for one (1) telephone and (1) communications connection (cabling and conduit up to agreed termination point).

• A mains power supply within the booth sufficient for lighting, sockets, and heating/HVAC equipment.

• Ensure that all electrical products comply with French electrical codes and any applicable Embassy standards.

c) Access and Logistics Preparation

• Confirm that access routes permit delivery of the booth and operation of the boom truck or crane, including turning circles and overhead clearances.

• Arrange necessary public space occupancy and parking permits at or near the site for delivery vehicles and lifting equipment.

• Where required, plan for temporary road closures and traffic management in coordination with local authorities.

• Provide temporary protection to existing metallic railings, gates, fences, and other vulnerable elements when the boom truck crane bar passes overhead or near them.

d) Anchoring Provisions

• Provide and install any needed wedging resin, anchor bolts, or concrete pads required to properly anchor the new booth to the existing slab, in accordance with the booth manufacturer’s recommendations and approved shop drawings.

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SENSITIVE BUT UNCLASSIFIED

III. NEW BOOTH INSTALLATION – COORDINATION & PLANNING

a) 3.1 Coordination with Supplier and Post

• Coordinate delivery dates, timing, and sequence with the booth supplier and the Embassy (FAC/RSO/COR), including security access requirements for delivery personnel and equipment.

• Verify booth dimensions, weight, lifting points, and anchoring requirements against site conditions and approved drawings.

b) 3.2 Delivery and Lifting Operations

• Plan and execute the delivery and lifting of the new booth with appropriate lifting equipment (boom truck/crane), in accordance with an approved lifting plan.

• Install protective coverings or padding over existing metallic railings, walls, and any overhead obstructions during lifting operations.

• Position the booth precisely on the existing slab, aligned as per the agreed layout, and secure it using the approved anchoring system.

c) Booth Minimum Features (Performance Requirements)

The new guardhouse booth shall at minimum include (or accommodate) the following, unless otherwise specified in site-specific documents:

• One (1) glazed aluminum single-leaf entrance door, clear opening approx. 0.90 m.

• Four (4) sliding-pane windows, approx. 1.00 m x 1.20 m, in PVC or equivalent approved material.

• Internal electrical fit-out to include:

o One (1) interior light fixture with switch.

o One (1) dimmer switch (if required by Post).

o Two (2) 220V power sockets.

• Heating: one (1) electric convector or equivalent space heater.

• Provisions (conduit, space, dedicated outlet) for HVAC equipment connection,

• Interior finishes suitable for a guard post (durable, easy to clean) and weather-resistant exterior finishes compatible with local conditions and any local planning requirements.

d) Interfaces and Connections

After final positioning and anchoring of the booth, the Contractor shall:

• Make good all penetrations (waterproofing, sealing of conduits and sleeves).

• Label circuits and conduits as required.

• Final reconnection of power, communications, and security systems will be carried out by

FAC/ESO/RSO as defined by Post:

• “FAC and ESO shall be reconnected (Responsibility of RSO/FAC).”

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e) Dimensions

• Required replacement booth overall dimensions:

Booth Length: 220 cm Width: 120 cm Height: 220 cm

Booth windows Width 100 cm Height 120 cm Sill height 80cm

IV. DELIVERABLES

Upon completion, the Contractor shall provide:

a) Physical Works

• Existing booth removed and disposed of off site in compliance with local regulations.

• New booth fully installed, aligned, and securely fixed to the slab, ready for reconnection by FAC/ESO.

• Electrical and communications provisions installed up to agreed termination points, in compliance with French regulations and this SoW.

b) Documentation

• As-built drawings showing booth position, anchoring, conduit runs, and cable routes.

• Product data sheets and warranties for the booth and major components (door, windows, heater, etc.).

• Copies of permits and approvals obtained (parking, road closure, crane permits), if requested.

• Safety documentation (e.g., PP SPS, inspection records for lifting equipment) upon request of the

COR.

V. WORK SCHEDULE AND COORDINATION

• The Contractor shall prepare a short, task-based work schedule (Gantt or equivalent) showing key activities: removal, site prep, delivery, installation, and clean-up.

• The schedule shall respect working hours and public holiday restrictions.

• The Contractor shall coordinate daily access and any high-impact activities (e.g., crane operations) with the residence staff and COR.

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VI. VI. QUALITY AND ACCEPTANCE

All work shall conform to accepted trade practices, applicable codes, and the approved submittals.

The Contractor shall maintain the site in a clean and orderly condition during and after works; all construction waste shall be removed at the end of each workday, or as directed by the COR.

Final acceptance will follow a joint inspection with the COR. Any deficiencies shall be corrected by the Contractor at no additional cost.