19FR6325Q0047- Payroll Services RFQ.pdf

1 | P a g e RFQ 19FR7325Q0047- Payroll services for locally employed staff

Embassy of the United States of America

U.S. Embassy Paris Date: October 10, 2025

Dear Prospective Quoter:

Subject: Request for Quotations number 19FR6325Q0047

Enclosed is a Request for Quotations (RFQ) for Payroll services for locally employed staff in France. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on October 22, 2025 at 14:30 (local time) at the US Embassy Paris, 2 Avenue Gabriel, 75008 Paris. Prospective offerors/quoters should contact Anne Hibert at Pariscontracting@state.gov by October 20, 2025 – 16:00 for additional information or to arrange entry to the building.

Quotations are due by Monday November 10, 2025 at 16:00 (local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Pariscontracting@state.gov .

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. “The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with

FAR 52.229-11;”]

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Craig N. Deatrick

Contracting Officer mailto:Pariscontracting@state.gov http://www.irs.gov/w14 https://www.sam.gov/

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TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19FR6325Q0047, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19FR6325Q0047, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

ATTACHMENTS

Attachment A- American and French holidays Attachment B- 2026 Payroll calendar Attachment C- Pay Period Pay slip example Attachment D- W14

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

MPR0557844

2. CONTRACT NO.

3. Award/effective date 4. Order number

5. Solicitation number

19FR6325Q0047

6. Solicitation issue date

October 10, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANNE HIBERT

b. Telephone number (No collect calls)

0033 1 43 12 24 45

8. Offer due date/local time

November 10, 2025- 16:00

9. ISSUED BY CODE 10. This acquisition is Unrestricted or Set aside:____ % FOR:

US EMBASSY PARIS Small business Women-owned small business

PROCUREMENT OFFICE

2 Avenue Gabriel

Hubzone small business

(WOSB) Eligible under the women-owned

Small business program NAICS:

750008 Paris Pariscontracting@state.gov

EDWOSB

8 (A)

Service-disabled veteran-owned small business

SIZE STANDARD:

11. Delivery for fob destination unless block is Marked

See schedule

12. DISCOUNT TERMS 13a. This contract is a rated order under DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

US EMBASSY PARIS

Attn: PARIS FMC DBO 2 Avenue Gabriel 75008 Paris ParisFMCDBO1@state.gov

CODE

17b. Check if remittance is different and put such address in offer 18b. Submit invoices to address shown in block 18a unless block below is checked SEE ADDENDUM

19.

ITEM

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Payroll services for Locally Employed Staff – BASE YEAR

Payroll services for Locally Employed Staff – OPTION YEAR ONE

Payroll services for Locally Employed Staff – OPTION YEAR TWO

Payroll services for Locally Employed Staff – OPTION YEAR THREE

Payroll services for Locally Employed Staff – OPTION YEAR FOUR

All All All All All

25. ACCOUNTING AND APPROPRIATION DATA

26. Total award amount(For Govt. Use Only)

27a. Solicitation incorporates by reference far 52.212-1, 52.212-4. far 52.212-3 and 52.212-5 are attached. addenda are are not attached

27b. Contract/purchase order incorporates by reference far 52.212-4. far 52.212-5 is attached. addenda are are not attached

28. Contractor is required to sign this document and return ____ copies to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

29. Award of contract: ref. _________________ offer dated ____________. your offer on solicitation (block 5), including any additions or changes which are set forth herein, is accepted as to items:

30a. Signature of offeror/contractor 31a. UNITED STATES OF AMERICA (Signature of contracting officer)

30b. Name and title of signer (type or print)

30c. Date signed

31b. Name of contracting officer (type or print)

31c. Date signed mailto:ParisFMCDBO1@state.gov

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19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN received inspected accepted, and conforms to the contract, except as noted: _______________________________

32b. Signature of authorized government representative

32c. Date 32d. Printed name and title of authorized government representative

32e. Mailing address of authorized government representative 32f. Telephone number of authorized government representative

32g. E-Mail of authorized government representative

33. Ship number 34. Voucher number 35. Amount verified correct for

36. Payment complete partial final

37. Check number partial final

38. S/R Account no.

39. S/R Voucher no. 40. Paid by

41.a. I certify this account is correct and proper for payment 42a. Received by (print)

41b. Signature and title of certifying officer

41c. Date

42b. Received at (location)

42c. Date rec’d (yy/mm/dd) 42d. Total containers

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19FR6325Q0047

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this indefinite delivery indefinite quantity (IDIQ) contract is the provision of payroll services for locally employed staff in accordance with the Statement of work detailed in Section 1, Block 20.

B. The contract will be for a one-year period from the date of the contract award, with four (4) one-year options.

C. The contract type will be an indefinite-quantity indefinite-delivery type of contract under which may be placed firm-fixed price delivery orders.

D. The Contractor shall furnish payroll services to the Paris U.S. Embassy locally employed Staff in accordance with all applicable French laws and regulations and with the U.S. Government payroll structure.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

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Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all payroll services set forth in the scope of work.

I thru III – pages 15 to 19

All required services are performed and no more than one

(1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

https://www.acquisition.gov/far/52.212-4

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II. PRICING

2.1- Base year total estimate in Euros- January 1, 2026 through December 31, 2026

*Estimated number of locally engaged employees - subject to variation

CLIN0001- This CLIN refers to paragraph 3.1 of the scope of services in Block 20. It is for the study and development of a computer program to enable the U.S Embassy to process monthly tax and contribution declarations to French Government and to support bi-weekly and monthly payroll services for the U.S.

Embassy. This shall also include all necessary communications including meetings with the HR section and any revisions required to put the program in place for implementation of services. This CLIN is a one-time cost.

CLIN0002- This CLIN refers to paragraph 3.2.1 of the scope of services in Block 20. It consists of the bi-weekly calculation of taxes and contributions applied to each locally employed staff and the supply of a spreadsheet report that will be sent to the Charleston financial unit.

The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis and includes the processing of 26 or 27 pay periods as appropriate.

CLIN SERVICE UNIT MONTH QUANTITY

UNIT PRICE IN EUROS

Excluding VAT

ESTIMATED TOTAL

PRICE IN EUROS

Excluding VAT

Per Annum

Preliminary study and set up of services (lump sum) all - 1

CLIN SERVICE UNIT MONTH

QUANTITY *

(estimated number of employees)

UNIT PRICE IN EUROS

Excluding VAT

Per month and per employee

ESTIMATED TOTAL

PRICE IN EUROS

Excluding VAT

Per Annum

Bi-weekly payroll calculation report including calculation of Social Security contribution and taxes 26 or 27 pay periods per employee each 12 400

Monthly payroll report , pay slips transmission and declaration of contributions through DSN -including calculation of Social Security contribution and taxes 12 per employee each 12 400

Yearly payroll report and final reconciliation -including calculation of SS contribution and taxes 1 per employee each - 400

Total Estimated price in Euros Excluding VAT- BASE YEAR

VAT - 20%

Total Estimated price in Euros VAT included- BASE YEAR

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CLIN0003- This CLIN refers to paragraph 3.2.2 of the scope of services in Block 20. It consists of the conversion of the bi-weekly payroll into the monthly payroll. The Contractor shall reconcile monthly taxes and contributions per employee, provide a summary of all due taxes and create a French monthly pay slip. The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis.

CLIN0004- This CLIN refers to paragraph 3.2.3 of the scope of services in Block 20 and consists of the reconciliation of the taxes and contributions declared within the year for each employee. The unit price is per employee and the total estimated price is one report per annum for each employee.

MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of 150 Employees.

This reflects the contract minimum for this period of performance, for the base year.

The amount of all orders shall not exceed 440 employees. This reflects the contract maximum for this period of performance, for the base year.”

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2.2- Option year one total estimate in Euros- January 1, 2027 through December 31, 2027

*Estimated number of locally engaged employees - subject to variation

CLIN0001- Not applicable for option years

CLIN0002- This CLIN refers to paragraph 3.2.1 of the scope of services in Block 20. It consists of the bi-weekly calculation of taxes and contributions applied to each locally employed staff and the supply of a spreadsheet report that will be sent to the Charleston financial unit.

The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis and includes the processing of 26 or 27 pay periods as appropriate.

CLIN0003- This CLIN refers to paragraph 3.2.2 of the scope of services in Block 20. It consists of the conversion of the bi-weekly payroll into the monthly payroll. The Contractor shall reconcile monthly taxes and contributions per employee, provide a summary of all due taxes and create a French monthly pay slip. The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis.

CLIN SERVICE UNIT MONTH

QUANTITY *

(estimated number of employees)

UNIT PRICE IN EUROS

Excluding VAT

Per month and per employee

ESTIMATED TOTAL

PRICE IN EUROS

Excluding VAT

Per Annum

001 Preliminary study and set up of services each

Bi-weekly payroll calculation report including calculation of Social Security contribution and taxes 26 or 27 pay periods per employee each 12 400

Monthly payroll report , pay slips transmission and declaration of contributions through DSN -including calculation of Social Security contribution and taxes 12 per employee each 12 400

Yearly payroll report and final reconciliation -including calculation of SS contribution and taxes 1 per employee each - 400

Total Estimated price in Euros Excluding VAT- OPTION YEAR ONE

VAT - 20%

Total Estimated price in Euros VAT included- OPTION YEAR ONE

Service Delivery

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CLIN0004- This CLIN refers to paragraph 3.2.3 of the scope of services in Block 20 and consists of the reconciliation of the taxes and contributions declared within the year for each employee. The unit price is per employee and the total estimated price is one report per annum for each employee.

MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of 150 Employees.

This reflects the contract minimum for this period of performance, for the option year one.

The amount of all orders shall not exceed 440 employees. This reflects the contract maximum for this period of performance, for the option year one.”

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2.3- Option year two total estimate in Euros- January 1, 2028 through December 31, 2028

CLIN0001- Not applicable for option years

CLIN0002- This CLIN refers to paragraph 3.2.1 of the scope of services in Block 20. It consists of the bi-weekly calculation of taxes and contributions applied to each locally employed staff and the supply of a spreadsheet report that will be sent to the Charleston financial unit.

The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis and includes the processing of 26 or 27 pay periods as appropriate.

CLIN0003- This CLIN refers to paragraph 3.2.2 of the scope of services in Block 20. It consists of the conversion of the bi-weekly payroll into the monthly payroll. The Contractor shall reconcile monthly taxes and contributions per employee, provide a summary of all due taxes and create a French monthly pay slip. The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis.

CLIN SERVICE UNIT MONTH

QUANTITY *

(estimated number of employees)

UNIT PRICE IN EUROS

Excluding VAT

Per month and per employee

ESTIMATED TOTAL

PRICE IN EUROS

Excluding VAT

Per Annum

001 Preliminary study and set up of services each

Bi-weekly payroll calculation report including calculation of Social Security contribution and taxes 26 or 27 pay periods per employee each 12 400

Monthly payroll report , pay slips transmission and declaration of contributions through DSN -including calculation of Social Security contribution and taxes 12 per employee each 12 400

Yearly payroll report and final reconciliation -including calculation of SS contribution and taxes 1 per employee each - 400

Total Estimated price in Euros Excluding VAT- OPTION YEAR TWO

VAT - 20%

Total Estimated price in Euros VAT included- OPTION YEAR TWO

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CLIN0004- This CLIN refers to paragraph 3.2.3 of the scope of services in Block 20 and consists of the reconciliation of the taxes and contributions declared within the year for each employee. The unit price

This reflects the contract minimum for this period of performance, for the option year two.

The amount of all orders shall not exceed 440 employees. This reflects the contract maximum for this period of performance, for the option year two.”

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2.4 Option year three total estimate in Euros- January 1, 2029 through December 31, 2029

CLIN0002- This CLIN refers to paragraph 3.2.1 of the scope of services in Block 20. It consists of the bi-weekly calculation of taxes and contributions applied to each locally employed staff and the supply of a spreadsheet report that will be sent to the Charleston financial unit.

The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis and includes the processing of 26 or 27 pay periods as appropriate.

CLIN0003- This CLIN refers to paragraph 3.2.2 of the scope of services in Block 20. It consists of the conversion of the bi-weekly payroll into the monthly payroll. The Contractor shall reconcile monthly taxes and contributions per employee, provide a summary of all due taxes and create a French monthly

CLIN SERVICE UNIT MONTH

QUANTITY *

(estimated number of employees)

UNIT PRICE IN EUROS

Excluding VAT

Per month and per employee

ESTIMATED TOTAL

PRICE IN EUROS

Excluding VAT

Per Annum

001 Preliminary study and set up of services each

Bi-weekly payroll calculation report including calculation of Social Security contribution and taxes 26 or 27 pay periods per employee each 12 400

Monthly payroll report , pay slips transmission and declaration of contributions through DSN -including calculation of Social Security contribution and taxes 12 per employee each 12 400

Yearly payroll report and final reconciliation -including calculation of SS contribution and taxes 1 per employee each - 400

Total Estimated price in Euros Excluding VAT- OPTION YEAR THREE

VAT - 20%

Total Estimated price in Euros VAT included- OPTION YEAR THREE

14 | P a g e pay slip. The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis.

CLIN0004- This CLIN refers to paragraph 3.2.3 of the scope of services in Block 20 and consists of the reconciliation of the taxes and contributions declared within the year for each employee. The unit price

This reflects the contract minimum for this period of performance, for the option year three.

The amount of all orders shall not exceed 440 employees. This reflects the contract maximum for this period of performance, for the option year three.”

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2.5- Option year four total estimate in Euros- January 1, 2030 through December 31, 2030

CLIN0002- This CLIN refers to paragraph 3.2.1 of the scope of services in Block 20. It consists of the bi-weekly calculation of taxes and contributions applied to each locally employed staff and the supply of a spreadsheet report that will be sent to the Charleston financial unit.

The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis and includes the processing of 26 or 27 pay periods as appropriate.

CLIN0003- This CLIN refers to paragraph 3.2.2 of the scope of services in Block 20. It consists of the conversion of the bi-weekly payroll into the monthly payroll. The Contractor shall reconcile monthly taxes and contributions per employee, provide a summary of all due taxes and create a French monthly pay slip. The unit price is per employee per month. The total estimated price is for the number of employees on an annual basis.

CLIN SERVICE UNIT MONTH

QUANTITY *

(estimated number of employees)

UNIT PRICE IN EUROS

Excluding VAT

Per month and per employee

ESTIMATED TOTAL

PRICE IN EUROS

Excluding VAT

Per Annum

001 Preliminary study and set up of services each

Bi-weekly payroll calculation report including calculation of Social Security contribution and taxes 26 or 27 pay periods per employee each 12 400

Monthly payroll report , pay slips transmission and declaration of contributions through DSN -including calculation of Social Security contribution and taxes 12 per employee each 12 400

Yearly payroll report and final reconciliation -including calculation of SS contribution and taxes 1 per employee each - 400

Total Estimated price in Euros Excluding VAT- OPTION YEAR FOUR

VAT - 20%

Total Estimated price in Euros VAT included- OPTION YEAR FOUR

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CLIN0004- This CLIN refers to paragraph 3.2.3 of the scope of services in Block 20 and consists of the reconciliation of the taxes and contributions declared within the year for each employee. The unit price

This reflects the contract minimum for this period of performance, for the option year four.

The amount of all orders shall not exceed 440 employees. This reflects the contract maximum for this period of performance, for the option year four.”

III. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are: CLIN0001 to CLIN0004

TOTAL ESTIMATED PRICE in euros Base year 0.00 €

Option year one (1) 0.00 € Option year two (2) 0.00 €

Option year three (3) 0.00 € Option year four (4) 0.00 €

GRAND TOTAL - Base plus all option years 0.00 €

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CONTINUATION TO SF-1449,

RFQ NUMBER 19FR6325Q0047

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I- INTRODUCTION

Since January 1, 2020, France requires all employers, including diplomatic missions employing staff under French private law contracts (“contrat de droit privé”) to comply with the mandatory monthly income tax withholding at the source (“prélèvement à la source”).

The U.S. Embassy Paris France employs locally engaged staff (LE Staff) under such contracts. Payroll for these employees is processed on a bi-weekly basis (i.e., 26 (occasionally 27) pay periods per year) through a centralized U.S. Government payroll system managed by the Charleston Financial Service Center (CFSC) in the United States. However, this system is not compatible with the French monthly income tax withholding at the source required through the “Déclaration Sociale Nominative” (DSN) platform, which is the national reporting and payment mechanism for social security and related contributions.

Due to this incompatibility, the Embassy Paris is unable to directly disburse required French social security contributions or apply income tax withholding via the DSN system.

To ensure continued compliance with French labor and tax laws, the U.S. Embassy Paris must outsource the calculation of mandatory contributions and deductions.

II- SCOPE OF SERVICES

The Contractor shall provide individual payroll calculations and reports, including but not limited to the following locally employed staff mandatory contributions and deductions on behalf of the US Embassy Paris:

• Social security contributions (URSSAF)

• Complementary retirement contributions

• Health and disability insurance

• Meal voucher contributions

• Income tax withholding at the source

The Contractor shall be responsible for managing these obligations on behalf of the U.S. Embassy in accordance with applicable French regulations.

This service shall be provided for approximately 400 employees’ payroll on a bi-weekly and monthly basis, using data supplied by the U.S. Embassy. The use of a subcontractor is not authorized for these services.

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III- SPECIFICATIONS

3.1 – Preliminary Study and Set-Up of Services – CLIN0001

Prior to implementing the following services, the Contractor shall do a full study of what is required to adapt the U.S. Government bi-weekly payroll system to the monthly French system. Once this study is completed, the Contractor shall propose a system to the U.S. Government that will consider all the requirements outlined below and a plan of implementation for approval by the COR (Contracting Officer’s Representative). This contract line item shall be an all-inclusive price (forfeiture) for study, set-up and implementation. All studies and set-up shall be completed and ready for implementation on the last pay period of 2025 (December 28, 2025) which shall be included in the DSN for the month of January 2026.

3.2 - Calculation of contributions and taxes

The Contractor shall provide services in accordance with the following schedule:

3.2.1 On a bi-weekly basis – CLIN0002

On a bi-weekly basis, the Contractor shall calculate the applicable Social Security contributions and tax deductions to be processed by our Charleston Financial Service Center (CFSC) on each local employee’s salary. The Contractor shall also determine the net salary to be paid to employees on Long-Term Sick Leave, Maternity Leave, or Job Injury Leave.

3.2.1.1- The U.S. Embassy shall provide the following information corresponding to the current Pay Period (current week and following week) and the previous Pay Period for corrections:

No later than three (3) days after the start of a pay period:

o New employees

No later than four (4) days after the start of a pay period:

o All changes in the employees’ status, such as promotion, change in salary, reassignment, change in transportation allowances, awards, danger pay, termination/resignation, final payment (“Solde de Tout compte”) etc.

o Meal Vouchers to be deducted from employees’ salary (from previous pay period)

No later than the first Friday at noon of the pay period:

o Reports on all employees’ attendance and leave (annual leave, sick leave, leave without pay, overtime, etc.).

Note: Attendance and leave reports shall correspond to the current week and previsions for the second week of the pay period and all corrections for previous pay periods.

19 | P a g e o A “comprehensive report” issued by the Payroll Unit in Charleston reflecting the attendance and leave of each employee and their bi-weekly gross salary o Information about employees on sick leave, i.e., a copy of the “salary statement” (“attestation de salaires”), dates and types of sick leave.

3.2.1.2- Once all information about the bi-weekly payroll is received, the Contractor shall provide HR with a draft report of all calculations for review within three (3) working days after receipt of the relevant information.

The Contractor shall then provide to the U.S. Embassy the report with deductions and contributions for each employee one (1) working day after receipt of agreement from HR and a set of pay slips for the bi-weekly pay.

The Charleston Payroll Unit, based on the Contractor’s bi-weekly report, will apply the required deductions and contributions, generate the pay slips and process employee payments.

3.2.2- On a monthly basis- CLIN0003

Using the bi-weekly payroll data, the Contractor shall perform the following tasks:

Reconcile the monthly contributions and deductions for each employee staff payroll. This reconciliation shall ensure that bi-weekly payments align with the monthly totals.

Provide a summary of all taxes due to French institutions categorized by type (e.g., URSSAF, Complementary retirement insurance, France Travail, Income Tax, etc.).

Issue a French monthly pay slip, to be sent electronically and securely to each local employee via an electronic safe.

The Contractor shall submit the above listed monthly reconciliation draft no later than the last working day of the month to the U.S. Embassy for review. Upon approval by the U.S. Embassy, then, a final report of the amount of the contributions due to all institutions and to the Tax Office shall be submitted to the U.S. Embassy no later than the third (3rd) working day of the following month.

The Contractor shall then proceed with the report of salaries and contributions through the DSN for each locally employed employee.

Within ten (10) calendar days, the Contractor shall send the official DSN report to HR section, with amounts to be paid on the 15th of each month by the U.S. Embassy. The Contractor shall process all reports and reconciliations in accordance with URSSAF regulations.

The contractor shall also prepare and provide the U.S. Embassy the “Attestation Employeur/France Travail” (Unemployment form) for each departing employees.

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3.2.3- On a yearly basis – CLIN0004

At the end of the year, the Contractor shall reconcile all contributions and taxes paid to the French Institutions for each employee. The Contractor shall submit the yearly reconciliation within two (2) weeks after the last pay period of the year (PP26 or PP27) to the U.S. Embassy.

The contractor shall provide a report with the yearly salary amounts reported to the French Tax Office (DGFIP) for each employee.

3.3- Consulting service

The Contractor shall provide ongoing assistance on French laws and regulations updates in the subject matter covered by this contract at no additional cost to the Government. The Contractor shall notify the U.S. Government on any modifications in the payroll taxes or deductions/ contributions within two (2) weeks after French Government publication or notification of such changes in order to allow the U.S.

Government sufficient time to implement any changes.

The costs for any minor adjustments due to legal changes or updates to the systems shall not be charged to the U.S. Government. Any adjustments that require a major structural modification to the Contractor’s applications/ systems shall be subject of a separate quotation, negotiation, and award of a purchase order prior to any implementation of changes. An example of a minor adjustment would be a modification in taxes and contributions rates, monthly ceilings etc. An example of a major structural adjustment would be the inclusion of a new contribution or a reporting program that would require a new computer setting for the bi-weekly calculations and monthly reconciliations. Any major changes shall be a one-time cost and not an increase to the monthly charges.

3.4- Key Personnel

The Contractor shall designate one project manager able to speak English and French fluently. The Contractor shall also provide one operations technician and a back up to the main project manager to have constant service support on this project. The Project Manager shall have a minimum of 5 years’ experience in the payroll management with small and complex organizations (different employees’ status, multiple collective agreements etc.) in France and shall have competences in French labor laws and regulations and in French Social Security regulations. These three (3) points of contact shall be dedicated to the U.S Embassy project and available anytime during American Embassy Paris Post working hours. A platform with multiple interlocutors shall not be acceptable.

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3.5 - Confidentiality

All information received and transmitted by the Contractor shall be treated in accordance with the U.S.

privacy laws and under the “GDPR”- General Data Protection Regulation- in place in the EU. The Contractor shall agree to maintain strict professional confidentiality in accordance with such standards as may be set or approved by the Government, concerning any information related to performance of this contract. All employee data shall be treated and transferred in a secure manner. All documents generated by the Contractor under this contract shall become and remain the U.S Government property.

Payment of the tax revenue to the appropriate French Authorities shall be done in a manner that protects employees data security. The transfer of data should identify employees by payroll number only. Information provided by the Government shall be held strictly confidential and treated in a secure manner. Any records, correspondence or other material furnished to or generated by the Contractor shall be destroyed after 6 years.

3.6 - Quality

The U.S. Embassy shall provide the Contractor with all necessary data/ information within the schedule provided in the specification.

The contractor shall deliver services to the U.S. Embassy within the schedule to avoid any delay in the payment of contributions, taxes to the French Authorities and the editing of pay slips. The Contractor shall make sure that all contributions and tax deductions are accurate based on tax rates and Social Security contributions supplied by the Embassy and the Tax offices.

The Contractor shall be evaluated on the number of issues raised by individual employees, its ability to solve them, and its ability to provide data on time to meet payment deadlines. The Contractor shall be expected to make good any losses incurred by an employee through errors attributable directly to the Contractor.

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SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS INCORPORATED

BY REFERENCE. (SEE SF-1449, BLOCK 27A) (DEVIATION AUGUST 2025)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION

FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub.

L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

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__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

X (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title

II).

X (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note).

X (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved] __ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15 U.S.C. 637(d)(2) and (3)).

__ (21) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jan 2025) of 52.219-9.

__ (22) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) (15 U.S.C. 657f).

__ (26) (i) 52.219-28, Post award Small Business Program Representation (Jan 2025) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 https://www.govinfo.gov/link/uscode/31/6101 https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-8#FAR_52_219_8 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-14#FAR_52_219_14 https://www.acquisition.gov/far/52.219-16#FAR_52_219_16 https://www.acquisition.gov/far/52.219-27#FAR_52_219_27 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 https://www.acquisition.gov/far/52.219-29#FAR_52_219_29 https://www.acquisition.gov/far/52.219-30#FAR_52_219_30

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__ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) ( 15 U.S.C. 644(r)).

__ (30) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15 U.S.C. 637(a)(17)).

__ (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

X (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025)( E.O. 13126).

__ (33) Reserved __ (34) Reserved __ (35) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

__ (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (37) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (40) 52.222-54, Employment Eligibility Verification (Jan 2025) ( Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (41) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (May 2024) ( 42 U.S.C. 7671, et seq.).

__ (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (May 2024) ( 42 U.S.C. 7671, et seq.).

__ (44) 52.223-20, Aerosols (May 2024) ( 42 U.S.C. 7671, et seq.).

__ (45) 52.223-21, Foams (May 2024) ( 42 U.S.C. 7671, et seq.).

__ (46) 52.223-23, Sustainable Products and Services (May 2024) (Deviation FEB 2025) ( E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

X (47) (i) 52.224-3 Privacy Training (Jan 2017) ( 5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

__ (48) (i) 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

__ (ii) Alternate I (Oct 2022) of 52.225-1.

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) ( 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501- 4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112- 41, 112-42, and 112-43.

__ (ii) Alternate I [Reserved].

__ (iii) Alternate II (Jan 2025) of 52.225-3.

__ (iv) Alternate III (Feb 2024) of 52.225-3.

__ (v) Alternate IV (Oct 2022) of 52.225-3.

X (50) 52.225-5, Trade Agreements (NOV 2023) ( 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

https://www.acquisition.gov/far/52.219-32#FAR_52_219_32 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section644&num=0&edition=prelim https://www.acquisition.gov/far/52.219-33#FAR_52_219_33 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/52.222-3#FAR_52_222_3 https://www.acquisition.gov/far/52.222-19#FAR_52_222_19 https://www.federalregister.gov/executive-order/13126 https://www.acquisition.gov/far/52.222-35#FAR_52_222_35 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/far/52.222-35#FAR_52_222_35 https://www.acquisition.gov/far/52.222-36#FAR_52_222_36 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title29-section793&num=0&edition=prelim https://www.acquisition.gov/far/52.222-36#FAR_52_222_36 https://www.acquisition.gov/far/52.222-37#FAR_52_222_37 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/far/52.222-40#FAR_52_222_40 https://www.acquisition.gov/far/52.222-50#FAR_52_222_50 https://www.acquisition.gov/far/52.222-50#FAR_52_222_50 https://www.acquisition.gov/far/52.222-54#FAR_52_222_54 https://www.federalregister.gov/executive-order/12989 https://www.acquisition.gov/far/22.1803#FAR_22_1803 https://www.acquisition.gov/far/52.223-9#FAR_52_223_9 https://www.acquisition.gov/far/52.223-9#FAR_52_223_9 https://www.acquisition.gov/far/52.223-11#FAR_52_223_11 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title42-section7671&num=0&edition=prelim https://www.acquisition.gov/far/52.223-12#FAR_52_223_12 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title42-section7671&num=0&edition=prelim https://www.acquisition.gov/far/52.223-20#FAR_52_223_20…