RFQ 19ES60-20-Q-0002 Janitorial Solicitation.docx

San Salvador, El Salvador, C.A.

November 21, 2019

To: Prospective Quoters

Subject: Request for Quotations number 19ES60-20-Q-0002

Enclosed is a Request for Quotations (RFQ) for Janitorial Services, including furnishing all labor, materials, and equipment. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

Please examine the RFQ document. The Embassy intends to conduct a site visit (see Section 3, 52.236-27) and hold a pre-proposal conference. All prospective offerors are invited to attend.

The conference will be held at the American Embassy, Blvd. y Urb. Santa Elena, Antiguo Cuscatlán, La Libertad, El Salvador on December 3, 2019 at 10:00 a.m. local time.

In accordance with applicable FAR provision 52.204-7, contractors must be registered in the System for Award Management (SAM) prior to submitting a quote. Contractors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See www.sam.gov for information on registration.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by January 6, 2020, at 10:00 a.m. local time.

Sincerely,

Enclosure

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19ES60-20-Q-0002, Prices, Block 23

· Continuation To SF-1449, RFQ Number 19ES60-20-Q-0002, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

· Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19ES60-20-Q-0002

6. SOLICITATION ISSUE DATE

November 21,2019

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Contracting Office

b. TELEPHONE NUMBER(No collect calls)

503-2501-2806

8.OFFER DUE DATE/ LOCAL TIME

January 6, 2020 at 10:00 am

9. ISSUED BY CODE

American Embassy Blvd. y Urb. Santa Elena Antiguo Cuscatlan, La Libertad, El Salvador, C.A.

E

|_| UNRESTRICTED

|_| SET ASIDE: % FOR

|_| SMALL BUSINESS

DESTINATION UNLESS BLOCK IS MARKED

|_| SEE SCHEDULE

NAICS:

SIZE STD:

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

Same as Item 9.

Kimberly McConnell, Contracting Officer

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

American Embassy/San Salvador

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

Janitorial Services As described in Section I, The Schedule, specifications and attachments.

IVA Exemption card Nr. EU-19-135

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use nly)

|X| 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1,52.212-4.FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA |X| ARE |_| ARE NOT ATTACHED.

|X| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |X| ARE |_| ARE NOT ATTACHED.

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

Computer Generated

30SENSITIVE BUT UNCLASSIFIED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

PARTIAL

FINAL

|_| COMPLETE |_| PARTIAL |_| FINAL

38. S/R ACCOUNT NO.

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 4/2002) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19ES60-20-Q-0002

PRICES, BLOCK 23

1. PRICES AND PERIOD OF PERFORMANCE

The Contractor shall perform janitorial work, including furnishing all labor, material, equipment and services, for the U.S. Embassy San Salvador. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services and a fixed rate per square meter for any temporary additional services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten days) from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 100 Square Meters. This reflects the contract minimum for the base year and each option period.

Maximum: The amount of all orders shall not exceed 3,000 Square Meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

1.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

1.2. Base Year

A. Standard Services. The firm fixed price for the Base Year of the contract is:

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

3,000

C. Total Price for Base Year = A+B

1.3. Option Year 1 Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 1 of the contract is:

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

3,000

C. Total Price for Option Year 1 = A+B

1.4. Option Year 2 Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 2 of the contract is:

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

3,000

C. Total Price for Option Year 2 = A+B

1.5. Option Year 3 Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 3 of the contract is:

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

3,000

C. Total Price for Option Year 3 = A+B

1.6. Option Year 4 Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 4 of the contract is:

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

3,000

C. Total Price for Option Year 4 = A+B

1.7 Grand Total of Base and All Option Years

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

GRAND TOTAL- BASE AND ALL OPTION YEARS

CONTINUATION TO SF-1449,

RFQ NUMBER 19ES60-20-Q-0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SCOPE OF WORK

The purpose of this fixed price contract is to obtain janitorial services for real property owned or managed by the U.S. Embassy in San Salvador. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators and stairways. The contract will be for a one year period from the date of the contract award, with four one-year options.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.1 General Instructions

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

1.2 Duties and Responsibilities

1.2.1 Certain areas listed in paragraph #3 require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

1.2.2. Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

1.2.3. Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

1.2.4. Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24 hour advance notice.

The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the COR’s written confirmation for the temporary additional services.

1.3 Types of Services

Standard Services shall include the following work:

1.3.1 Daily Cleaning Requirements shall consist of:

1.3.1.1 Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water. To maintain rubber floor covered areas in optimum conditions it is required to use a cleaner/degreaser and a cleaner polymer in the daily and weekly care.

1.3.1.2 Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.1.3 Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position. Vacuuming shall be done early in the morning and more than once per day may be required to ensure cleanliness. The 3rd and 4th floors of the Chancery Building require an escort and vacuuming is usually done between 6:00 to 8:00 AM. Contractor shall provide dust bag specifications and obtain COR’s approval prior to its use. The Contractor shall change dust bags periodically and comply with approved specifications avoid dust contamination of the work areas.

1.3.1.4 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms. The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat. Make sure all surfaces in all bathrooms are cleaned and floors are kept polished. Any shower walls and floors must be descaled weekly. Staff toilets and bathrooms shall be cleaned several times daily. In order to reduce contamination and proliferation of bacteria and accumulation of germs, the Contractor shall clean toilets, mirrors and bathroom facilities on Friday at the end of a duty day.

At the start of the contract within the first two weeks all tiled surfaces, walls and floors, must be stripped clean of all scale and dirt, polished and sealed and all carpets must be shampooed. All chromed or shine surfaces shall be polished as required, per manufacturer.

1.3.1.4.1 Due to the large number of clientele visiting the Consular Section, sufficient personnel shall be stationed in the two toilet facilities for male and female located at the Visitor’s Parking Lot, to maintain the facilities in a neat and tidy condition at all times.

1.3.1.5 Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located.

1.3.1.6 Cleaning of glasses, cups, and coffee services in conference facilities and in the Ambassador's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

1.3.1.7 Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions. The only windows excluded are the exterior windows of the Chancery and Annex Buildings that require use of scaffolds. The Contractor shall perform this cleaning using an ammonia-based window cleaner and lint free cloth or paper towels.

1.3.1.8 Removing trash to designated area as directed by the COR, and keeping trash area in a reasonably clean condition. In the main two buildings, Trash shall be separated into the following categories: a) non-recyclable; b) aluminum cans; c) glass; d) office paper; e) newsprint; and g) magazines. Recyclable materials shall be moved to the recycling storage area, located by the Cafeteria building.

1.3.1.9 Sweeping debris from walkways and driveways and hose cleaning them during appropriate climatic and water use conditions. Contractor shall prevent build up of moss and other plant life from sidewalks, terraces/porte-cochere and driveways. Cleaning of tables and chairs around compound, by the soccer field, at the guard barracks, on the road outside the cafeteria, at the “hill” by the Supplies Office and under the trees in front of the DPO (Diplomatic Post Office).

1.3.1.10 Snack-Bar/Cafeteria. Trash and garbage will be removed from the cafeteria as required. The area in front of the serving counter will be swept and damp mopped twice a day and after the close of serving hours. Tabletops and chairs shall be cleaned with a slightly damp cloth after breakfast and lunchtime. Tables and chairs moved during sweeping will be returned to their original positions. Appropriate cleaning agents, as specified by the COR and the Regional Medical Office will be used so as to ensure proper sanitation. Chairs, tables and umbrellas in the outdoor dining area and patio shall be cleaned daily with a slightly damp cloth and cleaning agents to remove smudges, stains and dust. Cement and clay tile floors shall be swept to keep them free of litter and leaves. Sprayed on chemicals will not be used while people are consuming food in the cafeteria.

1.3.1.11 Medical Unit. All work surfaces shall be decontaminated with a disinfectant solution daily and immediately, upon request, following any contamination or spillage. Scrubbing is as important as the cleaning agent in the physical removal of microorganisms; therefore, both examination beds and revolving stool shall be scrubbed once a week. Waste cans shall be emptied daily and decontaminated once a week.

1.3.1.12 Local Guard Barracks. A male person to be stationed in this building to perform the janitorial services continuously and repetitively in order to maintain this building composed of dormitories, mess area, showers and restrooms in a neat and tidy condition at all times. This building is located at the southeast corner outside the perimeter wall of the Embassy. The work to be done include sweeping all floor areas including damp mopping, dusting and cleaning all furniture, windows and window frames, thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants all surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms. Also sweeping debris from walkways and removing trash to designated area.

1.3.1.13 Guard Change Room. The person who will be stationed in this building shall perform the janitorial services continuously and repetitively in order to maintain this building composed of lockers, showers and restrooms in a neat and tidy condition at all times. The work to be done include sweeping all floor areas including damp mopping, dusting and cleaning all furniture windows and window frames, thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants all surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms. Also sweeping debris from walkways and removing trash to designated area.

1.3.1.14 Sally Ports. Daily cleaning requirements shall be performed Monday through Saturday. Restrooms shall be thoroughly cleaned and policed several times daily. Windows washed twice a week during dry season and three times per week during rainy season. As the main entrance to the Chancery Building, the diplomatic sally port including revolving door area shall be policed several times daily.

1.3.1.15 Servicing and Replacing Empty Water Bottles. The Contractor shall replace all empty water bottles and replenish the paper cup holders on an as needed basis. The Contractor shall take filled-up water bottles from the designated storage area and carry the plastic water containers to the water cooler. Proper sanitary handling measures shall be taken when removing and replacing the new water bottle. The Government is responsible for ordering water bottles and supplying the paper cups. The Contractor is required to advise the Embassy when it needs water bottles. The Contractor shall escort the water bottle truck when they deliver to the Santa Elena Complex. In the Santa Elena Complex, there are approximately 70 water coolers that need to be service. This number is for estimating purposes only and the Government shall not be held liable for any variation in the number of water coolers to be serviced. The Government will provide two carts for transporting the water bottles in the Annex Building and for the rest of the buildings.

1.3.1.16 General Cleaning in Warehouses. Sweeping, mopping and dusting shall be done in the offices, mezzanine, restrooms, corridors, and racks. Two full-time persons shall be assigned to the STATE/Warehouses.

1.3.1.17 General Cleaning in the Supply Section. All areas in this office and the expendable storage room warehouse shall be swept, mopped and dusted. The cleaning in this area shall be done under the supervision of a Supply Clerk.

1.3.1.18 Commissary, Cafeteria and GSO building bathrooms must be washed and cleaned on daily basis or more if required by use of any of these restrooms

Volcano Grill bathrooms and showers must be washed and clean on a daily basis. As well as cleaning the tables at the bar area, tables and chairs around the pool and on the tiki hut by the time the Volcano Grill is open. This includes Saturday and Sunday.

1.3.1.19 Bodyguards chambers inside the Ambassador’s Residence, the living room and break room, as well as other two rooms must be dust, cleaned and vacuumed daily. Bathroom should be washed daily

1.3.2 Periodic Cleaning Requirements shall consist of:

1.3.2.1 Polishing all brass surfaces including door and window handles, plaques.

1.3.2.2 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

1.3.2.3 Spot cleaning baseboards and walls.

1.3.2.4 Spot waxing and polishing floors as needed.

1.3.2.5 Shampooing (small area spot clean; as needed) carpets.

1.3.2.6 Dusting window sills and blinds.

1.3.2.7 Cleaning shutters as required.

1.3.2.8 Sweeping and washing terraces and balconies to remove all accumulated dirt and debris.

1.3.2.9 Shampooing the entire surface of carpets in the high traffic areas.

1.3.2.10 Cleaning of Computer Rooms, Battery Room, mechanical rooms and electrical rooms..

1.3.2.10.1 Computer Room. Daily cleaning tasks in this area will vary according to specific needs that arise, and may include dusting, sweeping, mopping and vacuuming, cleaning glass surfaces, light fixtures and other tasks as requested by the Embassy employee in charge of the area. The following guidelines should be observed:

1. All cleaning in the Computer Room shall be done under the direct supervision of a member of the Information Management Office staff.

2. No wax should be used on the floor.

3. Only damp mopping should be done. Dripping is to be avoided.

4. Surfaces should be wiped clean with a slightly damp dust cloth. Again, dripping is to be avoided.

5. No equipment is to be moved for cleaning unless a member of the Information Resources Management staff especially requests this.

6. The area behind the main equipment where the cables are is not to be cleaned unless a member of the Information Resources Management staff especially requests this.

7. Special care should be taken so that equipment in this area is not banged or jarred even slightly during the cleaning process.

1.3.2.10.2 Cleaning of UPS, Battery Room, mechanical rooms and electrical rooms.

Cleaning in this area shall consist of sweeping and moping of the floor, two times minimum. All cleaning in this area shall be done under the direct supervision of a member of the Facilities Management Staff.

1.3.2.11 Washing Government owned linens and changing bed linens. Towels, sheets, pillowcases and bedspreads shall be washed, dried, folded and placed in closets. The Government will provide the washing machine and dryer.

1.3.2.12 Clean Appliances in Offices, Residences and Warehouses. Appliances shall be cleaned so as to remove dirt, stains, smears, and grease. Refrigerators shall be cleaned on the inside and outside surfaces. Care shall be exercised to remove residue from rubber gaskets around freezer and fresh food odors. Drip pans shall be emptied, washed and replaced. Stovetops shall be raised so that surface around burners is reached. Ovens and microwave ovens shall be cleaned so as to remove all residues from the oven walls. Freezers, washers, dryers, air conditioners and toasters, shall be cleaned on the outside with a light soap and non-abrasive cleaner or detergent; to have them free of grease, food stains and other signs of filthiness. Racks or shelving inside the freezers shall be cleaned thoroughly, in order to avoid food contamination due to growth of bacteria. Washer and dryer shall be cleaned in the inside (drum area) to have them free of lint. Toasters shall be cleaned in the inside to have them free of breadcrumbs. Air conditioners shall be cleaned only on the front panel. Other above surfaces should be wiped clean.

1.3.2.13 Cleaning Racks and their contents in Storage Area. Contents of racks shall be dusted, moving them as necessary for cleaning and replacing them to their original position after cleaning. Racks shall be cleaned so as to remove dust and/or smears. In most of the cases racks have two levels 12 feet high.

1.3.2.14 Embassy Compound Perimeter wall must be high pressure washed frequently and as required to remove all accumulated mold, dirt and debris. This task must be done inside, exterior side and on the top of the perimeter wall. A minimum requirement shall be 2 times per year

1.3.2.15 The Alternate Communication Center located at the DCMR in Avenida La Capilla, Col. San Benito, will be cleaned every week. The area includes one office, inner hallways and one bathroom.

1.3.3 Monthly Cleaning Requirements shall consist of:

1.3.3.1 Cleaning major appliances inside and out including vacuuming dust from around motor areas.

1.3.3.2 Wiping window blinds with a damp cloth to ensure that all smudges are removed.

1.3.3.3 Cleaning inside window glass and sash of smudges and accumulated dirt.

1.3.3.4 Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

1.3.3.5 Sanitation of Water Coolers. Sanitize the water coolers; the water bottle shall be removed in a solution of ½ oz. Chlorine bleach in 1 gallon of purified water poured into the water receptacle of the cooler. This should stand overnight. On the following day, the receptacle should be emptied and rinsed thoroughly, including the spigot. Again, purified water should be used for rinsing. No soap or detergent should be used. All surfaces of the cooler should be cleaned using the solution described above. Whenever this procedure is performed, a plastic sign should be placed on the cooler warning people not to drink the water on it.

1.3.3.6 Tennis Court. The Plexi-pave (Trademark) surface of the tennis court shall be washed with a soft detergent and without chlorine, acids and materials oxidizers. Manufacturer recommends the solution of ½ cup of powdered soap dissolved in 55 gallons of water.

1.3.3.7 Tents cleaning (3 outside cafeteria, 1 outside DPO area, 5 guard tents at North Gate, PPI, Visitors parking lot and outside the compound) must be cleaned and washed once a month.

1.3.4 Quarterly Cleaning Requirements shall consist of:

1.3.4.1 Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

1.3.4.2 Removing and washing window blinds.

1.3.4.3 Shampooing the entire surface of carpets in the high traffic areas.

1.3.4.4 Cleaning and sanitizing the trash holding area.

1.3.4.5 Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.5 Semi-Annual Cleaning Requirements shall consist of:

1.3.5.1 Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

1.3.5.2 Shampooing carpets in all areas.

1.3.5.3 Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

1.3.6 Annual Cleaning Requirements shall consist of:

1.3.6.1 Stripping wax coats and seal coats to the bare floor surface; cleaning the bare surface, and reapplying a seal coat.

1.3.6.2 Cleaning gutters and down spouts of all collected debris.

1.3.7 Temporary Additional Services.

1.3.7.1 The Contractor shall provide janitorial services to clean and make ready for occupancy vacant residences. Work schedule will be coordinated with the Housing Assistant on a weekly basis or more frequently depending on the number of houses to be cleaned. Services may require any of the items of standard services as specified in Section 1 of this contract. A cleaning crew shall be assigned to clean the residences. During the low transfer season and in coordination with the COR for housing, this crew may perform other tasks.

a) Cleaning with non-abrasive products and disinfectants the household electrical appliances in the residence such as but not limited to stove, refrigerator, freezer, microwaves, ovens, washing and drying machines; on the inside and outside surfaces;

b) Changing of bed linens and fresh sets put in place;

c) Stripping and waxing of floors, baseboards, steps, corners and borders;

d) Sweeping and wet mop terraces, patios, garage area, sidewalks and servant quarters. Cement floors shall be swept and hose clean.

e) Cleaning of glass doors, window panes, glass louvers, window frames, window and door screens and mirrors;

f) Cleaning of wooden furniture, hand rails, doors, kitchen cabinets (including drawers and shelves), closets and storage rooms;

g) Cleaning and polishing tiles in bathrooms, bathtubs, wash basins, kitchen and sinks;

h) Cleaning of chromed fixtures in kitchen, showers and bathrooms;

i) Cleaning of ceiling lamps, fans, and fixtures.

j) Removal of spider webs.

k) Shampooing and vacuuming carpets. An average of three rugs are issued per residence, sized: 12’ x 15”, 12’ x 9, and 6’ x 9’.

l) Cleaning and vacuum fabric furniture including but not limited to sofas, occasional chairs, dining chairs.

m) Cleaning and power wash tiled and cemented floor including but not limited to garage, interior gardens, service area, patio, terrace;

The Contractor shall provide: a) transportation to and from the residence; b) carry-on burner (small portable stove) and c) drinking water to the assigned crew. The Contractor shall provide a competent person to supervise the work on a daily basis. The person-in-charge will be responsible for returning house keys every day; no one is to hold keys until next day.

Contractor’s staff shall report in writing any maintenance problem that needs attention such as leaky faucets, bulbs out, etc. Utility bills found at empty residence shall be immediately delivered to the Housing Assistant. Any person, other than the janitor(s) cleaning the residence, is prohibited to remain at Government leased properties. Contractor shall designate cleaning crew(s) no later than 2 days after receiving the work order request. Each work order request will specify date for completion.

Residences are located in Colonia Escalon, Cumbres de la Escalon, San Benito, Lomas de Altamira, Maquilishuat, Cumbres de Cuscatlan and Madreselva. Aproximately 12 Kms. From the Santa Elena Complex.

During the heavy transfer season (May-September) 3 to 4 residences need to be cleaned during week. The Housing Assistant will provide at least two days in advance a schedule of the residences that need to be cleaned during a week time. In case of an emergency, the Contractor shall provide the service no more than two-day notice.

This number is for estimating purposes only and the Government shall not be held responsible for any variation in the number of vacated residences to be cleaned.

2.0 MANAGEMENT AND SUPERVISION

2.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function. The supervisor shall be equipped with a contractor provided cellular phone.

2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

2.4 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 44 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

3.0 LOCATIONS FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy working days.

Annex Building 1st Floor

Total Area

Which consist of:

Annex Building 2nd Floor

Total Area

Which consist of:

Annex Building 3rd Floor

Total Area

Which consist of:

Annex Building 4th Floor

Total Area

Which consist of:

Annex Building 5th Floor

Total Area

Which consist of:

Other areas

Total Square Meters

All Areas

5,964

Chancery Building 1st Floor

Total Area

Which consist of:

Chancery Building 2nd Floor

Total Area

Which consist of:

Chancery Building 3rd Floor

Total Area

Which consist of:

Chancery Building 4th Floor

Total Area

Which consist of:

Chancery Building 5th Floor

Total Area

Which consist of:

Other areas:

Total Square Meters

All Areas

6,406

3.

Location

GSO Building – Maintenance and Supply

DPO and Mail Room

Total Area

1st Floor

Which consist of:

2nd Floor

Expendables and Supplies

Total Area

Which consist of:

Total Square Meters

All Areas

4.

Total Area

Cafeteria

2nd Floor

Total Area

Total Square Meters

All Areas

5.

Total Area

Gym building

Total Square Meters

All Areas

6.

Total Area

Motor Pool and FAC

Total Square Meters

All Areas

7.

Total Area

Marine Residence

1st. Floor

Total Square Meters

All Areas

8.

Total Area

Warehouse and Property Offices

1,507 6 am until 3 pm

1st. Floor

INL Warehouse

New Warehouse

2,335

1st. Floor

Total Square Meters

All Areas

3,853

9.

Visa Applicants Facilities

Continuously and repetitively.

Total Square Meters

All Areas

10.

Total Area

Staff Sallyport

Visitors Sallyport

Pedestrian Sallyport

Total Square Meters

All Areas

11.

Total Area

Parking Guard Shelter

Local Guard Barracks

6 am until 3 pm

Saturday from 8 am until 12N.

Continuously and

Repetitively.

Guards Change Room

Total Square Meters

All Areas

Total Area

12. Chancery Parking area

Total Area

13. Roads and Entrances

Total Area

14. Sidewalks

Sidewalks inside/outside the compound.

15. Miscellaneous:

Total Area

Basketball court

Swimming pool including changing/bathrooms.

Tennis court

1,261

Garbage container I & II

Recycle, Commissary offices, sale area and bathroom.

Total Square Meters

All Areas

47,499

16. Location

Cistern/HVAC Room

17. Location

Compound Perimeter wall.

1,300

Inside, top and outside (linear meters one side average height is 3.00 meters, top 30 cms.)

Total Square Meters

Perimeter wall Area

8,190

GRAND TOTAL FLOOR AREAS

GRAND TOTAL PERIMETER WALL

PERSONNEL

4.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 Standard of Conduct.

Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.3 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.4 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.6. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· unauthorized use of Government property, theft, vandalism, or immoral conduct;

· unethical or improper use of official authority or credentials;

- security violations; or,

- organizing or participating in gambling in any form

4.2.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3. Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4. Personnel Security

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall present a list of workers and supervisors assigned to this project, including “Criminal Record Certificates” from the Policia Nacional Civil and Centros Penales de El Salvador. The Government will run background checks on these individuals. It is anticipated that security checks will take twenty days to perform. For each individual the list shall include:

Full Name Place and Date of Birth Current Address Identification number (DUI) Complete father’s name Complete mother’s name Last place of employment

The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.0. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary janitorial supplies and equipment, including mops, brooms, dust rags, detergents, cleaners, etc. to perform the work identified in this contract.

6.0. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all Government furnished property or items (see Attachment 1 - GOVERNMENT FURNISHED PROPERTY). However, if rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in its control.

The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7. INSURANCE

Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Property Damage stated in U.S. Dollars: Coverage for property replacement at market value, up to $1,000.00

Per Occurrence: $1,000.00 Cumulative $5,000.00

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, servants, employees, or any other person arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.0. LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work.