Minutes from Pre-Proposal Conference and Site Visit Dec 3, 2019.pdf

RFQ # l 9ES60-20-Q-0002 - Janitorial Services American Embassy San Salvador

Antiguo Cuscatlan, December 3, 2019

Minutes from Pre-Proposal Conference and Site Visit of December 3, 2019.

Introduction The Contracting Officer, Mrs. Kimberly McConnell, welcomed all attendees and introduced other Embassy personnel: Mrs. Rosa Maria de Valiente, Procurement Supervisor, Mr. Ricardo Gonzalez, COR and Mrs. Mayra Melara, Procurement Agent.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Attendees were explained that this contract is for one base year and four optional years at the Government's option to continue with the services per FAR clause 52.217-9.

2. Participants were informed that this is a firm fixed price contract and that option years must be part of the proposal. These prices will not be subject to re-negotiation after the contract is signed.

3. Reviewed the proposal submission instructions per Section 3/Solicitation Provisions for a complete presentation of the offer, and the requirement to register their companies into SAM (www.sam.gov)

4. The new DBA insurance was explained and included in their costs. This insurance benefits employees injured in the course of employment. DBA insurance information can be found at https://www.dol.gov/owcp/dlhwc/ExplainingDBA.htm

5. It was explained the way offers must be presented, their content, and place to be delivered.

6. English language requirement for offers was emphasized.

7. Any changes will appear in a form of an amendment to the solicitation (form SF-30) and the need to acknowledge receipt by enclosing a signed copy of this form to the offer.

8. Basis for award were explained, per Section 4 of the RFQ.

9. All subsequent questions to the pre-conference will be posted on the Internet and contractors must check the site periodically. Questions posted must be in English and the last day to receive questions is December 9, 2019 at 10:00 a.m.

9. Closing date is January 6, 2020 at 10:00 a.m. Delivery address is: U.S.

Embassy/San Salvador,North Gate, Calle Conchagua. No late proposals will be accepted.

10. After the meeting, all participants were escorted on a site visit of the compound and several buildings to give vendors an opportunity to see the types of flooring and the site.

Questions

The attached questions were asked during the conference.

Conclusion

The Pre-Proposal Conference concluded, and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Enclosure:

Questions and Answers

Sincerely, ~L~ll~

Kimberly McConnell Contracting Officer

Questions and Answers during the Pre-Solicitation Conference and Site Visit for the Janitorial Contract

1- Questions sent before December 9 - do they have to be in English?

A/Yes, they need to be submitted in English.

2- Is the proposal to be submitted in English?

Al Yes, it must be submitted in the English Language.

3- What is the name of the incumbent?

A/The incumbent' s name is: Bernardo Mi Asistente Personal

4- Can a company established in the US submit a proposal?

A/ Yes, but it must have a locally established business and proof of past performance in

El Salvador.

5- Is there a DBA insurance equivalent in El Salvador?

Al No, there is nothing equivalent in El Salvador. It must be obtained in the USA.

6- Is the DBA insurance similar to a worker's compensation?

Al Yes, generally speaking.