19DR8619Q0008_Questions_and_Answers_Submitted_by_2019-09-03.pdf

Questions & Answers

Solicitation 19DR86-19-Q-0008

Chancery Janitorial Services

1. Is the scope of work for this solicitation the same as the current contract?

If there are changes, please be specific in the list of changes.

This is a new and separate solicitation. The scope of work for this solicitation is available in the Continuation To SF-1449, RFQ Number 19DR86-19-Q-0008, Schedule

Of Supplies/Services, Block 20 Description/Specifications/Work Statement, and its

Attachments.

2. What does the unrestricted classification mean in Box 10 on the SF-1449?

This means that the solicitation is not set aside.

3. Does the solicitation have a wage determination or current hourly wages?

No.

4. Does United States Department of Labor rules/regulations/pay scale apply to this contract?

No. See Section 1 – Block 20, Subsection 9 Laws and Regulations.

5. Is this a union or non-union contract?

Union status is not applicable to this solicitation.

6. Are all of the locations listed in the solicitation on the same compound? If no, can you provide me with the additional locations that the work will be performed?

See Section 1 – Block 20, Subsection 1 Scope of work

7. Regarding the 44-hour schedule, is there 4 hours of overtime for each employee, or is the 4 hours made up of lunch breaks? If lunch breaks, are they paid for as overtime?

See Section 1 – Block 20, Subsection 9 Laws and Regulations

8. Are all janitorial staff to be full time workers at 40/44 hours per week? Can they be spread out in different shifts to cover all the requirements of the solicitation and the schedule of 6:00am to 7:00pm?

See Section 1 – Block 20, Subsection 1 Scope of Work. Paragraphs 1.2.1, 1.2.2, and 1.2.3

See Section 1 – Block 20, Subsection 2 Management and Supervision, Paragraph 2.2 and

2.4.

See Section 1 – Block 20, Subsection 9 Laws and Regulations.

9. Is it up the contractor to determine how many full- and part-time workers are needed to perform the scope of work?

Yes.

10. Will a company logo shirt be considered an acceptable uniform? If no, does acceptable uniform include shirt and pants?

See Section 1 – Block 20, Subsection 4 Personnel. Paragraph 4.2.3

19DR86-19-Q-0008

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11. Is a General Liability policy acceptable from a U.S. insurance company?

See Section 1 – Block 20, Subsection 8 Insurance. Paragraph 8.1 and 8.3 to review the insurance requirements.

12. Is workers’ compensation only necessary for U.S. Citizens working in the U.S.

Embassy under this solicitation/award?

FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), is applicable. All employees under the contemplated contract, regardless of nationality including U.S.

citizens and residents, host country nationals and local hires as well as third country nationals (individuals hired from another country to work in the host country), are covered under the Act.

13. Is there a similar type of workers comp insurance necessary for Dominican citizens who work under the scope of this solicitation/award? If so, please be specific in what insurance is required.

See Section 1 – Block 20, Subsection 8 Insurance.

See Section 1 – Block 20, Subsection 9 Laws and Regulations.

See Section 2 – Contract Clauses. 652.242-73 AUTHORIZATION AND

PERFORMANCE (AUG 1999)

14. Are there any local insurances necessary under the terms of this solicitation necessary to be in compliance with insurance requirements?

See Section 1 – Block 20, Subsection 8 Insurance.

15. Can you please describe kind of towels are required under Contractor furnished property?

Cleaning towels.

16. Does the contractor need to provide the bottled water or the five-gallon containers?

No.

17. Will the contractor use government provided bottled water for dispensers/water coolers?

18. Will the contractor only keep the water coolers in clean and full working order?

See Section 1 – Subsection 1 Scope of work. Paragraph 1.3.1.13; Paragraph 1.3.2.10, and Attachment 3 Bottled Water Operations

19. How does this contract have janitorial staff handle food? What is the specific requirement of contractor staff?

See Section 1 – Block 20, Subsection 1 Scope of work. Paragraph 1.3.1.13; Paragraph

1.3.2.10 and Attachment 3 Bottled Water Operations

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20. Do contractor employees have to be paid for Local and US holidays (paid time/day off)?

21. When you refer to the English-speaking supervisor, does it mean this supervisor will be on site all the times at the embassy or do you mean the administrative staff that would handle your contract within the company?

See Section 1 – Block 20, Subsection 2 Management and Supervision. Paragraph 2.1;

and Section 3 – Solicitations Provisions. Addendum to 52.212.1, paragraph A.2 Item 1.

22. DOSAR 652.236-7 has requirements for High Risk activities and confined spaces;

do we need to contemplate these types of work in our bid?

See Section 1 – Block 20, Subsection 1 Scope of Work.

23. DOSAR 652.237.72 talks about critical tasks. Does that refer to cleaning tasks under the scope of work?

See Section 1 – Block 20, Subsection 1 Scope of Work.

24. What is the name of the current contractor? What is the contract number, total award price and total annual contract price?

The Current contractor’s name is Doncella. Contract number is SDR860-14-C-0010.

Total annual award amount at time of award was USD$204,330.96.

25. What is your anticipated award date for this contract?

The Government intends to award this contract as soon as practicable.

26. What would be the anticipated start date?

The anticipated start date is January 7, 2020.

27. Have funds been appropriated for this opportunity?

28. What are the scheduled times for cleaning areas requiring an escort?

See Section 1 – Block 20, Subsection 1 Scope of Work. Paragraphs 1.2.1; 1.2.2 and 1.2.3.

29. What are the critical areas that need to be cleaned during 6am to 8am and 5pm and

7pm?

Daily work will be performed in accordance with Section 1 – Block 20, Subsection 1

Scope of Work in coordination with the COR.

30. Do you contemplate the daily use of the floor buffer?

See Section 1 – Block 20, Subsection 1 Scope of Work. Paragraphs 1.3.1.1.

31. What are the sizes of the garbage bags?

Trash Bags shall be provided as Government Furnished Property. See Section 1, Attachment 1-Government Furnished Property.

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32. Can the contractor adjust the number of janitors established in the solicitation package?

Historically, 1 supervisor, 4 team leaders and 32 janitors have been used to meet the

Government’s janitorial services requirement. However, the current janitorial services requirement is unique. Quoters are responsible for determining the staffing levels appropriate to meet the Government’s requirement based upon all the information contained in the solicitation.

33. Are employees getting health insurance and paid vacation?

34. Is the Defense Base Act Insurance a mandatory requirement?

Yes. See Section 3 – Solicitation Provisions, Addendum to 52.212-1.

35. Will the sweeper machines be available for purchase or lease to the winning bidder?

No. See Section 1 – Block 20, Subsection 1 Scope of work. Paragraph 1.2.1 and

Attachment 2 Contractor Furnished Property

36. Can the Tax exemption letter be used by a subcontractor?

The Government of the Dominican Republic controls its tax exemption process. The

Embassy of the United States in the Dominican Republic is exempt from tax in accordance with international and Dominican law. The Embassy will only seek verification of this status for this award.

37. What type of flooring is in the Gyms and Cardio Room?

The gym (weight room) floor is rubber carpet roll that is water-permeable. Minimal water can be used to clean this surface. The cardio room floor is fabric carpet.

38. How many square meters of each flooring type are there in the compound?

Office and Meeting Areas are carpeted for an estimated 4,845 Square meters.

Restrooms, Corridors, Kitchens, and Cafeteria are tiled for an estimated 3,155

Square meters.

Service rooms, and SPX are cement flooring for an estimated 2,690 Square meters.

See Section 1 – Block 20, Subsection 3 Locations for Janitorial Services.

39. What type of flooring is in the entrance and hallways?

The entrance and hallways/corridors are Terrazo tile.

The exterior flooring of the consular section and one of the exterior dining area is a cement based terrazzo tile

40. What is the floor area square meter requiring waxing and square meters requiring crystallization?

Please refer to question 38. All floor tiles need waxing every 6 months and crystallization once a year.

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41. How many private/one stall restrooms are in the compound?

There is one private bathroom on the compound. There are five one-person/one-toilet restrooms on the compound.

42. What is the Total number of bathroom fixtures?

In the bathrooms, there are approximately:

91 sinks, 25 urinals, 95 toilets, and

19 showers

There are 11 kitchenettes sinks.

43. How many bathrooms and kitchenettes are in the compound?

There are 11 kitchenettes and 32 bathrooms in total.

44. What is the latest time an employee can stay in the building?

See Section 1 – Block 20, Subsection 1 Scope of Work. Paragraphs 1.2.1, 12.2, and 1.2.3

See Section 1 – Block 20, Subsection 2 Management and Supervision, Paragraph 2.2 and

2.4.

45. How many water coolers are there in the compound?

There are approximately 45 water coolers on the compound. This number may vary.

46. What is the number of square meters of outside floor areas that the contractor is responsible for cleaning?

Please refer to Section 3, Locations for Janitorial Services.

47. Does the removal of the MSGQ mean that the minimum number of staff required will decrease?

See answer to Question 32.

48. How – and with what information – will the QA report be submitted to the COR every two weeks?

See Section 1 – Block 20, Subsection 2 Management and Supervision, Paragraph 2.3.

49. Is there a table of deductions in this contract in the event that the contractor does not perform according to the terms of the contract?

See Section 1-Block 20, Subsection Scope of Work paragraph 12 and FAR 52.212-4.

50. What kind of action is required for cleaning exterior windows/glass?

See Section 1 – Block 20, Subsection 1 Scope of Work. Paragraphs 1.3.1.8, and 1.3.2.6.